MINUTES OF A
mEETING OF THE Teviot
Valley Community Board
HELD IN THE Roxburgh
Service Centre, 120 Scotland Street, Roxburgh
ON Thursday, 21
October 2021 COMMENCING AT 2.02 pm
PRESENT: Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Cr S Jeffery
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), S Righarts (Chief Advisor), G Robinson (Acting Executive Manager – Planning and Environment), A Mason (Media and Marketing Manager), N Aaron (Community Development Officer), G Bailey (Parks and Recreation Manager), M Gordon (Parks Officer – Projects), L Stronach (Statutory Property Officer) M Tohill (Communications Assistant) and W McEnteer (Governance Support Officer)
1 Apologies
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Moved: Jeffery Seconded: Feinerman That the apologies received from Ms Aitchison and Mr Dalley be accepted. |
2 Public Forum
Martin McPherson – Cherry Chaos
Mr McPherson spoke in favour of their application for a promotions grant before responding to questions.
Ann Hill and Douglas Dance – Roxburgh Brass Band
Ms Hill and Mr Dance spoke in favour of their application for an community grant before responding to questions.
Deborah Dons and Dierdre Perkins – Miller Flat Cavalcade
Ms Dons and Ms Perkins spoke in favour of their application for a promotions grant before responding to questions.
3 Confirmation of Minutes
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Moved: Feinerman Seconded: Jeffery That the public minutes of the Teviot Valley Community Board Meeting held on 9 September 2021 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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To consider promotion grant applications received to the first publicised round for year one of the Long Term Plan 2021 – 2031. After discussion it was agreed to fund $500 for Cherry Chaos from the promotions budget but to fund a grant to the Cavalcade Committee from the promotions specific reserve. That would leave money in the promotions budget for any possible applications in the second funding application round. |
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Moved: Jeffery Seconded: Gunn That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Declines a promotions grant for the Central Otago District Arts Trust. GRA210750614 Central Otago District Arts Trust – Cover to Cover events – graphic design Year 1 LTP 2021/22 applied $700 Decline: $0 C. Approves a promotions grant for Cavalcade Host Town Committee of $2,500 to be funded from the Roxburgh Promotions Reserve (7033) for marquee hire. GRA210925282 The Cavalcade Host Town Committee Inc. - Millers Flat Cavalcade 2022 Year 1 LTP 2021/2022 applied $10,304 Approve: $2,500 D. Approves a promotions grant of $500 to be funded from the Teviot Valley Promotions budget for marketing and promotions costs. GRA210804641 Teviot Prospects Cherry Chaos Event Management and Marketing Year 1 LTP 2021/22 applied $2,000 Approve: $500 Year 2 LTP 2022/23 applied $2,000 Decline: $0 Year 3 LTP 2023/24 applied $2,000 Decline: $0 |
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21.8.3 Teviot Valley Community Board Community Grant Applications 2021-24 Financial Year |
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To consider round one of applications to the 2021-22, 2022-23 and 2023-24 Teviot Valley Community Board General Grants fund and to determine the grant allocation of each applicant. After discussion it was agreed to fund the brass band for the 2021/22 financial year the full amount requested as the group was a key part of the Teviot Valley community and should be supported as much as was possible. |
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Moved: Gunn Seconded: Jeffery That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Agrees to withhold any grant funding for years beyond year one until the conclusion of the Grant Policy Review in November 2021. C. Approves a community grant for Roxburgh Pioneer Energy Brass Band to cover power, insurance and rates 2021/22 Requested: $2,000 Approve: $2,000 2022/23 Requested: $2,000 Decline: $0 2023/24 Requested: $2,000 Decline: $0 |
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To approve a schedule of Teviot Valley Community Board meetings for 2022. |
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Moved: Gunn Seconded: Feinerman That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Adopts the proposed 2022 meeting schedule for the Teviot Valley Community Board. |
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His Worship the Mayor gave an update on his activities since the last meeting: · Attended a round of Coffee and Chat in the Teviot Valley. · Attended the Roxburgh Business Breakfast meeting. · Met the new CEO of Business South. · Attended the AGM of Central Lakes Trust · Noted that the Teviot Valley remains the lowest vaccinated area of the district. · Gave an update on current Three Waters issues. |
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Moved: Gunn Seconded: Jeffery That the Teviot Valley Community Board receives the report. |
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The Chair gave an update on activities and issues since the last meeting: · Attended a meeting of the Medical Services Trust. · Met with Bob Barlin, Chair of Dunedin RSA and Mr Dalley regarding the future use of the plantation land in Roxburgh East. · Attended a meeting of the Technical Reference Group for the NZ Battey Project. · Attended a meeting of the Roxburgh Pool Committee. · Attended a meeting of the Ida McDonald Charitable Trust. Noted the grants distributed from the Trust. · Attended a site visit on Scotland Street, Roxburgh for some driveway entrances that had worn away. Noted that the driveways had been repaired and the job was completed. · Attended the AGM of the Teviot Valley Rest Home. Noted that the meeting was well attended. · Attended the AGM of the Roxburgh Medical Services Trust. Noted that the meeting was also well attended. · Noted a trip out to Lake Onslow with Adrian Macy, Chair of the Technical Reference Group to have an informal look at landscape and the scale of the proposed project. |
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Moved: Feinerman Seconded: Jeffery That the report be received. |
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Members gave an update on activities and issues since the last meeting: Ms Feinerman reported on the following: · Attended a meeting of the Roxburgh Pool Committee and gave an update on current activities of the group. · Attended an Ida McDonald Trust meeting. · Attended a meeting of the Teviot Valley Walkways Committee. · Attended the Roxburgh Business Breakfast meeting. · Attended a Teviot Valley website content meeting with Tourism Central Otago · Noted a walk along the river trail from the bridge to Tweed Steet with Marie Gordon and Jim Wilson to price out a possible upgrade to the track. · Attended a Teviot Prospects meeting. Councillor Jeffery reported on the following: · Attended a meeting of the Hearings Panel. · Attended the weekly meetings of the Regional labour Chairs. · Attended a pre-agenda meeting for the Economic Development and Community Facilities portfolio. · Attended two Teviot Prospects meetings. · Attended a Council meeting · Attended two meetings of the Roxburgh Medical Services Trust. · Attended a meeting of the Central Otago Labour Market Governance Group. · Attended an Audit and Risk meeting. · Attended the AGM of the Teviot Valley Rest Home. · Attended the Roxburgh Business Breakfast meeting. · Attended the AGM of the Roxburgh Medical Services Trust. |
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Moved: Jeffery Seconded: Gunn That the report be received. |
9 Status Reports
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Moved: Feinerman Seconded: Jeffery That the report be received. |
The date of the next scheduled meeting is 25 November 2021.
The Meeting closed at 3.29 pm.
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CHAIR / /