MINUTES OF A meeting of the Maniototo Community Board HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly AND LIVE STREAMED ON MICROSOFT TEAMS ON Thursday, 14 October 2021 commencing AT 2.00 pm

 

PRESENT:              Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: J Muir (Executive Manager - Infrastructure Services), J McCallum (Roading Manager), A Mason (Media and Marketing Manager), N Aaron (Community Development  Officer), M Tohill (Communications Support) and W McEnteer (Governance Support Officer)

 

1                 Apologies

There were no apologies.

2                 Public Forum

There was no public forum.

3                 Condolences

The Chair referred to the death of Brian Tatam. Members stood and observed a moment’s silence as a mark of respect.

4                 Confirmation of Minutes

Committee Resolution 

Moved:               Harris

Seconded:          Umbers

That the public minutes of the Maniototo Community Board Meeting held on 2 September 2021 be confirmed as a true and correct record.

Carried

 

5                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6                 Reports

21.7.2         Promotion Grant Applications 2021 - 22 First Round

To consider promotion grant applications received to the first publicised round for year one of the Long Term Plan 2021 – 2031.

 

Committee Resolution 

Moved:               Umbers

Seconded:          Helm

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Declines a promotion grant to:

 

1.   GRA210750614 Central Otago District Arts Trust – Cover to Cover events – graphic design

Year 1 LTP 2021/22 applied $485                  $0   declined

         

Carried

 

21.7.3         Maniototo Community Board Community Grant Applications 2021-24 Financial Year

To consider round one of applications to the 2021-22, 2022-23 and 2023-24 Council general grants fund and to determine the grant allocation of each applicant.

After discussion it was agreed that Naseby Information and Craft Incorporated should continue to be funded by the Board. In the future staff would direct their application to the promotions grant round if it was more appropriate. It was also agreed that the Ida Valley Pool Trust should receive a grant, but that it be $2,500 in order to stay within budget.

Committee Resolution 

Moved:               Umbers

Seconded:          Duncan

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves a community grant for the following applications:

i.    Ida Valley Pool Trust towards a permanent pool roof

2021/22 Requested: $10,000              Approve: $2,500

 

ii.    Maniototo Early Settlers Association Inc towards operational costs

2021/22 Requested: $10,000            Approve: $8,332

2022/23 Requested: $10,000            Decline: $0

2023/24 Requested: $10,000            Decline: $0

 

iii.   Naseby Information and Craft Inc towards operational costs

2021/22 Requested: $4,000              Approve: $4,000 

2022/23 Requested: $4,000              Decline: $0

2023/24 Requested: $4,000              Decline: $0

Carried

 

21.7.4         Maniototo Bridge Update

To provide the Board with an update regarding the status of the Maniototo Bridges that are currently closed to traffic.

Committee Resolution 

Moved:               Duncan

Seconded:          Helm

That the report be received.

Carried

 

21.7.5         2022 Meeting Schedule

To approve a schedule of Maniototo Community Board meetings for 2022.

Committee Resolution 

Moved:               Harris

Seconded:          Duncan

That the Maniototo Community Board

A.      Receives the report and accepts the level of significance.

B.      Adopts the proposed 2022 meeting schedule for the Maniototo Community Board.

Carried

 

7                 Mayor’s Report

21.7.6         Mayor's Report

His Worship the Mayor was not present at the meeting

 

8                 Chair's Report

21.7.7         Chair's Report

The Chair gave an update on activities and issues since the last meeting.

·         An update was given on the Christmas tree idea for Ranfurly.

·         Noted a trip to Naseby to look at the area around the swimming dam. There is a possibility to tidy up the small dam next to the swimming dam to keep a reserve of fresh water in case of another significant rain event.

·         Noted that glass crushing facility had opened in the district.

·         Noted a discussion regarding the grading on Reserve Road and that residents of the road have been paying for grading. Staff would follow up on that.

·         Noted the Broom being sprayed at present.

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the report be received.

Carried

 

9                 Members' Reports

21.7.8         Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Umbers reported on the following:

·         Attended the John Street playground consultation meeting. Mentioned that they were looking at equipment for older children as well for the playground

·         Noted the repair of the lucerne fields in Ranfurly.

·         Mentioned the width of the seal on the road in Tyrone Street, Ranfurly, by the hospital. Noted that there were a lot of heavy vehicles that use the road.

Mr Harris had nothing to report.

Mr Helm reported on the following:

·         Noted that roads in the Maniototo had survived the winter well.

·         Noted a lot of brown Broom around Maniototo and acknowledged the spraying programme.

·         Noted phone calls regarding boil notices.

Councillor Duncan reported on the following:

·         Attended a Council meeting. Noted a recent visit to Clyde.

·         Noted the good repair of roads in the district and thanked staff for their work.

·         Spoke on current issues in the Three Waters space.

·         Noted the current COVID-19 situation.

·         Noted the new owner of the Wedderburn pub.

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the report be received.

Carried

 

10               Status Reports

21.7.9         October 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Umbers

Seconded:          Helm

That the report be received.

Carried

 

11               Date of the Next Meeting

The date of the next scheduled meeting is 18 November 2021.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Umbers

Seconded:          Harris

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.7.10 - October 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.22 pm and the Meeting closed at 3.23 pm.