Minutes of Teviot Valley Community Board meeting

MINUTES OF A mEETING OF THE Teviot Valley Community Board
HELD IN THE Roxburgh Service Centre, 120 Scotland Street, Roxburgh
ON Thursday, 9 September 2021 COMMENCING AT 2.00 pm

PRESENT: Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Ms C Aitchison, Mr N Dalley, Cr S Jeffery

IN ATTENDANCE: T Cadogan (Mayor), L Macdonald (Executive Manager - Corporate Services) (via Microsoft Teams), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), K McColloch (Corporate Accountant), L Stronach (Property Officer – Statutory) (via Microsoft Teams) M Gordon (Parks Officer – Projects) and W McEnteer (Governance Support Officer)

1 Apologies

There were no apologies.

2 Public Forum

There was no public forum.

3 Confirmation of Minutes

Committee Resolution

Moved: Dalley

Seconded: Aitchison

That the public minutes of the Teviot Valley Community Board Meeting held on 30 July 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5 Reports for Decisions

21.7.2 Application for easement in favour of Aurora Energy Limited

To consider granting an easement (in gross) over Part Lot 42 Deposited Plan 21135 (part Lake Roxburgh Village Green) to Aurora Energy Limited.

Committee Resolution

Moved: Feinerman

Seconded: Jeffery

That the Teviot Valley Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to grant an easement (in gross) to Aurora Energy Limited containing the right to convey electricity over Part Lot 42 Deposited Plan 21134 for $1, subject to:

· Aurora Energy Limited (or their agents) obtaining all consents, permits, and other rights associated with installing the cable between poles 5186 and 5185 as shown in figure 4.

· All costs associated with preparing and registering the easement being met by Aurora Energy Limited (or their agents).

C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

6 Reports for Information

21.7.3 Teviot Valley Financial Report for the Period Ending 30 June 2021

To consider the financial performance overview as at 30 June 2021.

Committee Resolution

Moved: Jeffery

Seconded: Aitchison

That the report be received.

Carried

7 Mayor’s Report

21.7.4 Mayor's Report

His Worship the Mayor gave an update on his activities since the last meeting:

· Discussed Aurora Energy’s reporting requirements to the Commerce Commission. He noted that reporting requirement could be updated any time if it was discovered that they were inadequate. Also commented that Aurora would be obliged to share complaints it received on its social media pages to the Commerce Commission.

· Gave an update to members on current issues in the Three Waters space.

Committee Resolution

Moved: Gunn

Seconded: Jeffery

That the Teviot Valley Community Board receives the report.

Carried

8 Chair's Report

21.7.5 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended a number of workshops concerned with Three Wates.

· Attended a site visit at the medical centre and rest home with Decarbonised Energy Solutions regarding options for replacing the current boiler.

· Attended a meeting NZ Battery Project Technical Reference Group meeting.

· Attended a meeting of the Roxburgh Pool committee.

· Attended a Zoom meetings for the Medical Services Trust.

· Attended a Zoom meeting for the Teviot Valley Rest Home.

· Updated members on a recent LGOIMA request regarding an old Ettrick reserve account.

Committee Resolution

Moved: Dalley

Seconded: Aitchison

That the report be received.

Carried

9 Members' Reports

21.7.6 Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Feinerman reported on the following:

· Attended a meeting of the Roxburgh Pool Committee. She noted a successful outcome in the grant application from Otago Community Trust and that the committee were waiting for an outcome from one further grant application. She also noted that in light of increasing prices for materials, there was a recosting exercise underway to understand any increase in costs.

· Had meeting with staff to discuss walking tracks and reported that they were looking at some upgrades.

· Attended the Three Waters workshops.

Mr Dalley reported on the following:

· Attended the Three Waters workshops.

· Attended a Series of Teviot Valley rest home meetings.

· Mentioned that he had been approached regarding rumours about possible land subdivisions in Roxburgh East. He noted that he was not aware of anything.

Councillor Jeffery reported on the following:

· Attended the weekly meetings of the Regional Labour Chairs. Also gave an update to members on the Recognised Seasonal Employer worker space.

· Attended the pre-agenda meeting for the Economic Development and Community Facilities portfolio.

· Attended a Council meeting.

· Attended a meeting of the Hearings Panel.

· Attended a number of workshops regarding Three Waters.

· Attended a meeting of the Roxburgh Medical Services Trust.

· Attended the Teviot Valley business breakfast meeting.

· Mentioned a visit to the Horseshoe Bend approach track and reported that the track was currently in poor condition. Noted a plan to improve the track.

Ms Aitchison reported on the following:

· Noted that most meetings during the lockdown period had been cancelled.

· Noted two recent service requests. One regarding potholes in Millers Flat and another regarding a culvert in Moa Flat Road.

Committee Resolution

Moved: Feinerman

Seconded: Aitchison

That the report be received.

Carried

10 Status Reports

21.7.7 September 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution