MINUTES OF A meeting of the Maniototo Community Board
HELD REMOTELY VIA MICROSOFT TEAMS AND LIVE STREAMED ON Thursday, 2 September 2021 commencing AT 2.02 pm

 

PRESENT:               Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Ms S Umbers

IN ATTENDANCE: L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager – Property and Environment), S Righarts (Chief Advisor), I Evans (Water Services Manager), P Bain (Water Services Team Leader), M De Cort (Communications Coordinator), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)

 

1               Apologies

Committee Resolution 

Moved:                Harris

Seconded:          Umbers

That apologies from Mr D Helm be received and accepted.

Carried

 

2               PUBLIC FORUM

There was no public forum.

3               CONDOLENCES

The Chair referred to the deaths of Trevor Lowien, Frances Peattie and Gaynor Gilchrist. Members stood and observed a moment’s silence as a mark of respect.

 

4               Confirmation of Minutes

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the public minutes of the Maniototo Community Board Meeting held on 22 July 2021 be confirmed as a true and correct record.

Carried

 

5               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6               Reports for Information

Note: Cr Duncan joined the meeting at 2.04 pm.

21.6.2         Naseby Water Supply

To provide the Board with an update regarding the Naseby water supply.

Committee Resolution 

Moved:                Harris

Seconded:          Duncan

That the report be received.

Carried

 

21.6.3         Maniototo Financial Report for the Period Ending 30 June 2021

To consider the financial performance overview as at 30 June 2021.

Committee Resolution 

Moved:                Duncan

Seconded:          Umbers

That the report be received.

Carried

 

7               Mayor’s Report

21.6.4         Mayor's Report

His Worship the Mayor was not present at this meeting.

 

8               Chair's Report

21.6.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·       Had meetings with people in Naseby concerned about the water. Noted the clarifier project was underway. Mentioned the water tanks that were brought in during the boil water notice. The outlet was on ground level, so it was hard to put a container under it, particularly for older folks.

·       Met with Stuart Patterson regarding the demolition of the old hospital. Reported that it had passed with no objections from the heritage section and would move to the next phase in its demolition.

·       Reported that there had been a lot of discussion about bridges in the Maniototo in recent times, but that nothing could be done until decisions from Council were made.

·       Reported a walk round Naseby with Hawkdun Irrigation to look at potential dam sites in the area.

·       Attended the opening of the new technology block at Maniototo Area School.

Committee Resolution 

Moved:                Harris

Seconded:          Duncan

That the report be received.

Carried

 

9               Members' Reports

21.6.6         Members' Reports

Members gave an update on activities and issues since the last meeting:

Ms Umbers reported on the following:

·       Attended a meeting of the Maniototo Arts Council. Noted that they have a full committee at this time and that their space is used by a mixed range of community groups.

·       Noted that Chorus had been around to fix some of the asphalt that had been dug up during fibre cable installation.

·       Mentioned that she has been urging people to engage with the current consultation on recycling and was encouraging people to watch the Mayor’s videoclips regarding Three Waters.

·       Noted the repair of the entrance to the Council building in Ranfurly. She mentioned that the ramp was shabby with plaster coming away, making it look sandy. She enquired when that might be fixed. Staff agreed to follow up.

Mr Harris reported on the following:

·       Attended the recent Three Waters workshops.

Councillor Duncan reported on the following:

·       Attended the recent Three Waters workshops. Reflected on current issues in that space.

·       Reflected on current issues with irrigation and the Otago Regional Council.

·       Discussed the issue of roading work in the Maniototo and the low road shoulders. Staff would follow up on what work was programmed for any repairs.

·       Mentioned the roading work being done in Clyde for the development below Miners Lane.

Committee Resolution 

Moved:                Harris

Seconded:          Umbers

That the report be received.

Carried

 

10             Status Reports

21.6.7         September 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:                Umbers

Seconded:          Duncan

That the report be received.

Carried

 

11             Date of the Next Meeting

The date of the next scheduled meeting is 14 October 2021.

12             Resolution to Exclude the Public

Committee Resolution 

Moved:                Harris

Seconded:          Duncan

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

Confidential Minutes of Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.6.8 - September 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.54 pm and the meeting closed at 2.56 pm.