MINUTES OF A
mEETING OF THE Vincent
Community Board
HELD REMOTELY ON MICROSOFT TEAMS AND LIVE STREAMED
ON Tuesday, 31 August
2021 COMMENCING AT 2.00 pm
PRESENT: Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay
IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), L Webster (Regulatory Services Manager), D Rushbrook (General Manager, Tourism Central Otago), A Mason (Media and Marketing Manager), L Stronach (Property Officer – Statutory), F Somerville (Roading Administration Assistant), M De Cort (Communications Coordinator), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)
1 Apologies
2 Public Forum
Karen Jefferson – Ahipara
Ms Jefferson from Ahipara spoke in support of their application for a promotional grant before responding to questions.
Jan Bean – Central Otago District Arts Trust
Ms Bean from Central Otago District Arts Trust spoke in support of their application for a promotional grant before responding to questions.
Nigel Smellie – Alexandra Blossom Festival
Mr Smellie from Alexandra Blossom Festival spoke in support of their application for a promotional grant before responding to questions.
3 Confirmation of Minutes
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Moved: Garbutt Seconded: Robinson That the public minutes of the Vincent Community Board Meeting held on 20 July 2021 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. Mr Garbutt declared that he is a member of the Vallance Cottage working group. Cr McPherson declared an interest in item 21.7.2, Dr Browne declared in an interest in the Central Otago District Arts Trust portion of item 21.7.2, Ms Robinson declared an interest in the Winterstellar portion of item 21.7.2 and Ms Stirling Lindsay declared an interest in the Alexandra Blossom Festival portion of item 21.7.2.
Note: Cr McPherson declared an interest in item 21.7.2. He left the live stream and did not take part in the discussion and did not vote on the item. Also note other conflicts for this item where declared as noted below
Note: Mr Garbutt assumed the Chair.
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21.7.2 Promotion Grant Applications 2021 - 22 First Round |
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To consider promotion grant applications received to the first publicised round for year one of the contestable grants programme for the Long-term Plan 2021 – 2031. After wide-ranging discussion, staff advised that the total amount of money available for promotional grants was $31,000 for the current financial year. It was agreed that each application would be considered separately. |
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Moved: Garbutt Seconded: Browne That the Vincent Community Board A. Receives the report and accepts the level of significance. |
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Moved: Stirling-Lindsay Seconded: Claridge B. Declines a promotions grant application from the Central Otago A & P Show for Children’s Entertainment
GRA210733815 Central Otago A & P Show – Children’s Entertainment
Year 1 LTP 2021/22 applied $7,500 $0 Declined Year 2 LTP 2022/23 applied $5,000 $0 Declined Year 3 LTP 2023/24 applied $5,000 $0 Declined |
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Note: Ms Robinson declared an interest in the Winterstellar portion of this item. She did not discuss or vote on this portion of the item. |
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Moved: Browne Seconded: Claridge C. Approves a promotions grant for Year 1 and Year 2, but declines a promotions grant for Year 3 for Winterstellar Matariki and Night Sky events and exhibitions.
GRA210740149 Winterstellar Matariki and Night Sky events and exhibitions
Year 1 LTP 2021/22 applied $20,000 $4,000 approved subject to establishment of appropriate entity. Year 2 LTP 2022/23 applied $25,000 $10,000 approved subject to satisfactory report back year 1. Year 3 LTP 2023/24 applied $15,000 $0 Declined |
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Note: Dr Browne declared an interest in the Central Otago Arts Trust portion of this item. He did not discuss or vote on this portion of the item. After discussion it was agreed that the amount should be larger in the first year to make it more likely that the event would go ahead in its first year. Therefore a larger amount of $2,500 should be granted for the first year and a lesser amount of $1,000 in year two |
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Moved: Robinson Seconded: Stirling-Lindsay D. Approves a promotions grant for Year 1 and Year 2, but declines a promotions grant for Year 3 for the Central Otago District Arts Trust – Cover to Cover event.
GRA210739572 Central Otago District Arts Trust – Cover to Cover events
Year 3 LTP 2023/24 applied $9,055 $0 Declined |
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Moved: Claridge Seconded: Browne E. Declines an application for a promotions grant from Ahipara for the Ahi Festival of Light.
GRA210714507 Ahipara – Ahi Festival of Light
Year 1 LTP 2021/22 applied $25,000 $0 Declined Year 2 LTP 2022/23 applied $10,000 $0 Declined Year 3 LTP 2023/24 applied $5,000 $0 Declined |
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Note: Ms Stirling-Lindsay declared an interest in the Alexandra Blossom Festival portion of this item. She did not discuss or vote on this portion of the item. After discussion there was majority agreement that the Blossom Festival should receive a grant in year two of its application, but not year one or three. It was noted that the Blossom Festival had been granted money to cover year one via the hardship grant application process already. |
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Moved: Garbutt Seconded: Browne F. That given the $26,000 allocation through the hardship fund process, that no additional allocation is provided for the 2021/22 FY and that $24,500 is allocated for the 2022/23 FY.
GRA210749634 Alexandra Blossom Festival Inc. Event Infrastructure Costs
Year 1 LTP 2021/22 applied $24,500 $0 Declined Year 2 LTP 2022/23 applied $24,500 $24,500 Approved Year 3 LTP 2023/24 Applied $24,500 $0 Declined
Carried with Cr Cooney and Ms Robinson recording their vote against |
Note: Cr McPherson resumed the Chair.
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To consider an amendment to road name from Hewitt Crescent to Williams Crescent. |
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Moved: Robinson Seconded: Garbutt That the Vincent Community Board A. Receives the report and accepts the level of significance. B. Approves amendment to road name from Hewitt Crescent to Williams Crescent. |
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To consider a request to rename a portion of Ferraud Street, Clyde to Seaton Street. |
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Moved: Claridge Seconded: Browne That the Vincent Community Board A. Receives the report and accepts the level of significance. B. Recommends to Council that a portion of Ferraud Street be renamed Seaton Street. |
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21.7.6 Vincent Financial Report for the Period Ending 30 June 2021 |
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To consider the financial performance overview as at 30 June 2021. |
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Moved: McPherson Seconded: Browne That the report be received. |
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His Worship the Mayor gave an update on his activities since the last meeting: · Reflected on his work with the Manukerekia Reference Group. Noted that he had addressed the recent Otago Regional Council meeting to clarify comments that had been mistakenly attributed to him regarding minimum flows in the Manuherekia River. · Discussed Aurora Energy’s reporting requirements to the Commerce Commission. He noted that reporting requirement were not set in stone and could be updated if it was discovered that they were inadequate. Also commented that Aurora would be obliged to share complaints it received from social media to the Commerce Commission. · Discussed the ongoing Three Waters reforms and updated members on current developments. |
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Moved: McPherson Seconded: Claridge That the Vincent Community Board receives the report. |
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The Chair gave an update on activities and issues since the last meeting: · Attended the Three Waters workshops. He noted that there was a lot of information missing about central government’s plan and that it was difficult to inform the public when that was the case. · Noted that the information for the Vincent Spatial Plan has gone out for public consultation. · Lamented that there were uncertainties for the ability to hold events at the moment and that this was an extra stress for organisers. |
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Moved: Garbutt Seconded: Browne That the report be received. |
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Members gave an update on activities and issues since the last meeting:
Ms Stirling-Lindsay reported on the following:
· Attended the Youth Expo in Alexandra and noted that it was very well received. · Attended meetings for the upcoming Blossom Festival.
Ms Robinson reported on the following:
· Attended several workshops on the Three Waters reforms. · Attended a Vallance Cottage working group meeting by Zoom. · Attended the Jesus Christ Superstar performance in Clyde. · Noted a recent visit to Stewart Island.
Councillor Cooney reported on the following:
· Sat in on the August Hearings Panel meeting. · Attended a Vincent Spatial Plan workshop. · Attended the recent Three Waters workshops. · Noted the additional work for residential care workers during lockdown.
Councillor Claridge reported on the following:
· Attended a Council meeting. · Attended the recent Three Waters workshops. · Noted her attendance at the Wool On festival. · Noted that from tomorrow funeral services would return to a maximum of ten people under Level 3 restrictions.
Dr Browne reported on the following:
· Attended the recent Three Waters workshops. · Attended an ADMI Board meeting. Mentioned a discussion with Andy Dvay from Winterstellar around possible ideas for future events. · Attended a session of the Creative Writers Circle. · Planning for U3A sessions, noted the Mayor’s recent session on Three Waters reform · Noted that he was to play at Dunedin Town Hall, but it was cancelled due to the lockdown.
Mr Garbutt reported on the following:
· Attended a meeting of the Vallance Cottage working group. · Attended a gathering of the Alexandra Musical Society. · Attended the LGNZ meeting on Three Waters reform. · Has been working with the Heritage Trust to put a case together for the district museum function. · Attended the Three Waters workshops.
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Moved: McPherson Seconded: Stirling-Lindsay That the report be received. |
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Moved: McPherson Seconded: Claridge That the report be received. |
The date of the next scheduled meeting is 11 October 2021.
12 Resolution to Exclude the Public
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Moved: McPherson Seconded: Robinson That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 4.17 pm and the meeting closed at 4.19 pm.
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CHAIR / /