MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building,
1 Dunorling Street, Alexandra
ON Wednesday, 11
August 2021 COMMENCING AT 10.30 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie, Cr T Alley, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Jeffery, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), A Rodgers (Principal Policy Planner), D Rushbrook (General Manager, Tourism Central Otago), D Shaw (Property and Facilities Officer – Cromwell), T Bates (Property Officer), N Lanham (Economic Development Manager), Q Penniall (Environmental Engineering Manager), C Green (Infrastructure Finance Officer), A McDowall (Finance Manger), G Robinson (Property Manager), M De Cort (Communications Coordinator) and R Williams (Governance Manager)
1 Apologies
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Moved: Cadogan Seconded: Jeffery That apologies from Cr S Calvert be received and accepted. |
2 Public Forum
Brent Nicolson from Rural Networks South Island Ltd spoke about the rent review for Rural Networks South Island Ltd before responding to questions.
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Moved: McPherson Seconded: Alley That the public minutes of the Ordinary Council Meeting held on 30 June 2021 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. Cr Alley declared an interest in item 21.6.2 and withdrew from discussion and voting on that item.
Note: Edward Guy and Emily Walker from Rationale and Tim Church and Stephanie Griffiths from Boffa Miskell joined the meeting for item 21.6.2.
Note: Cr Gillespie assumed the Chair as the Planning and Regulatory portfolio lead.
Note: Cr Alley declared an interest and withdrew from discussion and voting on this item.
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To consider and approve the Vincent Spatial Plan preferred option engagement document for release. Emily Walker from Rationale and Tim Church from Boffa Miskell spoke to a presentation about the process undertaken to date and how the options had been developed, incorporating the public feedback received before responding to questions. Following discussion it was agreed that the consultation document would be circulated to councillors for input prior to public distribution. |
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Moved: McKinlay Seconded: Laws That the Council A. Receives the report and accepts the level of significance. B. Approves the draft Vincent Spatial Plan preferred option. C. Directs staff to develop a preferred option engagement document for release to stakeholders |
Note: Cr Paterson left the meeting at 11.40 am and returned at 11.42 am.
Note: Cr Jeffery assumed the Chair as Economic Development and Community Facilities portfolio lead.
Note: Cr Duncan left the meeting at 11.54 am.
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To consider granting consent (under delegated authority), on behalf of the Minister of Conservation, permission for the Cromwell Bike Park Incorporated to construct a shelter over the existing starting ramps at the facility on the Neplusultra Recreation Reserve. |
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Moved: Gillespie Seconded: McKinlay That the Council A. Receives the report and accepts the level of significance. B. Agrees to consent (under delegated authority), on behalf of the Minister of Conservation to Council granting approval for the Cromwell Bike Park to erect a shelter over the existing starting ramps subject to necessary consents being sought as per Clause 7.2 of the lease. |
Note: Cr Duncan returned to the meeting at 11.56 am.
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To consider a proposal from RD Petroleum to establish an aviation refuelling facility at Cromwell Aerodrome. |
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Moved: McPherson Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Agrees in principle to approve the issuing of a licence to occupy to RD Petroleum for refuelling facility at Cromwell Aerodrome comprising two 10,000 litre tanks for avgas and Jet A1 fuel. C. Authorises the CEO to confirm approval of final location and design of refuelling facility to include safe and secure access for all potential users. D. Authorises the CEO to approve acceptable terms and conditions for the Licence to Occupy similar to the Licence for the refuelling facility at Alexandra Airport and do all that is necessary to give effect to the resolutions. |
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To consider an application from WoolOn Creative Fashion Society Inc for a grant of $10,000 for the 2021 year event. The Mayor and Cr McPherson noted their previous involvement with the event and noted they did not have a conflict of interest in the matter given the time that had lapsed since then. During discussion, the potential of the event and its ability to showcase one of the district’s key industries was noted. However concern was expressed at the quality and timeliness of the application and that it had to be considered outside of the grants process. Following discussion it was agreed adherence to the correct grant application processes would be a requirement for future applications and that assistance from staff for the event’s organising committee and the possibility of Council having a liaison position at the Board table may be considered. |
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Moved: Duncan Seconded: Claridge That the Council A. Receives the report and accepts the level of significance. B. Approves a grant of $10,000 to the WoolOn Creative Fashion Society Incorporated for WoolOn creative fashion events 13 – 15 August 2021. The approved grant to be applied to venue costs, master of ceremonies, event marketing and communication only and is to be funded from district general reserves Carried With Crs McKinlay, McPherson and Cooney recording their vote against. |
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To provide an update on the implementation of the 2020/2021 Economic Recovery Plan and provide the Economic Work programme for 2021/22. |
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Moved: Duncan Seconded: Alley That the report be received and Council notes the work programme for 2021/2022. |
Note: Cr McKinlay assumed the Chair as Three Waters and Waste portfolio lead.
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To review public information prepared for community feedback on Council’s waste and recycling services. |
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Moved: Duncan Seconded: McPherson That the Council A. Receives the report and accepts the level of significance. B. Approves the ‘Have Your Say on Our Waste Services’ document for community feedback. |
Note: The meeting adjourned at 12.57 pm and reconvened at 1.32 pm.
Note: Cr Claridge returned to the meeting at 1.39 pm.
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To consider upgrading of the Naseby treatment plant to provide service during climatic events which affect the quality of the source water. |
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Moved: Claridge Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Agrees to proceed with construction of a clarifier, pH correction, and flocculation tank to be funded from tranche 1 of the water stimulus funding. C. Directs staff to investigate options for an alternative water source for the Naseby water supply, including consideration of a single Maniototo water treatment site. |
Note: Cr Duncan assumed the Chair as the Roading portfolio lead.
Note: The Mayor assumed the Chair.
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To provide further information for the purpose of reassessing the licence fees and power charges payable by Rural Networks South Island (the Company) for the licences and leases held over various Council reserves. This item had been considered at the 24 March 2021 Council meeting (item 21.2.3) and left to lie on the table. |
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Moved: Cadogan Seconded: Alley That the Council A. Receives the report and accepts the level of significance. B. Agrees to:
1. Reduce the licence fee for the Gilligans Gully site from $6,000 to $4,800 per annum plus GST.
2. Reduce the licence fees for the Clyde Lookout, Earnscleugh Road, and Sugarloaf sites from $5,000, to $1,900 per annum plus GST.
3. Reduce the rental for the Alexandra Airport site from $5,000 to $1,900 per annum plus GST, subject to the lessee continuing to provide free internet services to the Airport Terminal.
4. Charge a flat fee of $600 per annum plus GST (per tenant as applicable) for power at the Gilligans Gully and Clyde Lookout sites with that fee being subject to adjustment (increase) by 10% on renewal.
5. Backdate the revised fees and charges to the commencement of the new licences and leases being 01 July 2020.
C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
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To consider a change to the “Register of Delegations to Community Boards, Portfolios, Committees, and the Chief Executive Officer” in respect to the delegations to staff and to adopt the Delegated Authorities Operating Schedule – Resource Management Act, contained in the Staff Delegations Manual. |
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Moved: Gillespie Seconded: Jeffery That the Council A. Receives the report and accepts the level of significance. B. Approves the deletion of sections 82 - 84 from the Register of Delegations and approves the following change to the Register of Delegations; · Add the paragraph to section 81 as follows: C. Adopts the Delegated Authorities Operating Schedule – Resource Management Act delegations |
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To consider the financial performance for the period ending 31 May 2021. |
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Moved: Duncan Seconded: Jeffery That the report be received. |
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To provide an update from the Remuneration Authority regarding the 2021/22 Local Government Members Determination and to consider changes to the Elected Members’ Allowances and Reimbursement Policy. |
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Moved: Cadogan Seconded: McPherson That the Council A. Receives the report and accepts the level of significance. B. Notes the Local Government Members (2021/22) Determination 2021 which took effect from 1 July 2021. C. Approves the changes to the Elected Members’ Allowances and Reimbursement Policy as attached as Appendix 2 of the report. |
Nil
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The Mayor provided an update on issues and events since the previous meeting. The Deputy Mayor congratulated the Mayor for his interview on the Q+A talkback show. |
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Moved: Cadogan Seconded: Gillespie That the Council receives the report. |
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To report on items of general interest, receive minutes and updates from key organisations, consider Council’s forward work programme and the legacy and current status report updates. |
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Moved: Cadogan Seconded: Duncan That the Council A. Receives the report.
B. Ratifies both the Central Otago District Council’s and the Otago - Southland Councils’ joint submissions on the Natural and Built Environment Act (Exposure Draft). |
The date of the next scheduled meeting is 22 September 2021.
11 Resolution to Exclude the Public
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Moved: Cadogan Seconded: Duncan That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 2.44 pm and the Meeting closed at 4.04 pm.