MINUTES OF A mEETING OF THE Teviot Valley Community Board
HELD IN THE Roxburgh Service Centre, 120 Scotland Street, Roxburgh
ON Friday, 30 July 2021 COMMENCING AT 2.00 pm

 

PRESENT:              Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Ms C Aitchison, Mr N Dalley, Cr S Jeffery

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), S Righarts (Chief Advisor), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), M Gordon (Parks Officer – Projects) and W McEnteer (Governance Support Officer)

 

1                 Apologies

There were no apologies.

2                 Public Forum

The was no public forum at this meeting.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Dalley

Seconded:          Aitchison

That the public minutes of the Teviot Valley Community Board Meeting held on 17 June 2021 be confirmed as a true and correct record.

Carried

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Ms Feinerman declared an interest in 21.6.2 as the Chair of the Roxburgh Pool Committee.

 

Note: with the agreement of the meeting, item 21.6.3 was moved earlier.

 

 

5                 Mayor’s Report

21.6.3         MAYOR'S REPORT

His Worship the Mayor gave an update on his activities since the last meeting:

 

·         Attended the Roxburgh business breakfast in June.

·         Attended the last Millers Flat coffee morning.

·         Mentioned the recent power outages in Millers Flat and Ettrick. Noted Aurora offering power from a generator at the Millers Flat hall.

·         Gave an update on current issues in the Three Waters reforms.

 

Committee Resolution 

Moved:               Gunn

Seconded:          Jeffery

That the Teviot Valley Community Board receives the report.

Carried

6                 Reports for Decisions

Note: Ms Feinerman declared an interest in item 21.6.2 as the Chair of the Roxburgh Pool Committee. She withdrew from the conversation and did not vote on the item.

21.6.2         Roxburgh Pool Lease

To consider the termination of the Roxburgh Area School lease and the granting of a lease to Roxburgh Pool Punawai Ora “Safe Water” Incorporated over the land containing the Roxburgh Pool.

Committee Resolution 

Moved:               Gunn

Seconded:          Aitchison

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

Carried

Committee Resolution 

Moved:               Jeffery

Seconded:          Aitchison

B.      Agrees to the termination of the Roxburgh Area School Lease over the land containing the Roxburgh Pool on 31 July 2021.

Carried

Committee Resolution 

Moved:               Gunn

Seconded:          Dalley

C.      Agrees to grant a ground lease of an area of approximately 991m2 over the land containing the Roxburgh Pool, as outlined in the report, to Roxburgh Pool Punawai Ora “Safe Water” Incorporated.

 

The general terms and conditions are as follows:

Commencement Date:

1 August 2021.

Term:

Fifteen years.

Rights of Renewal:

One of fifteen years.

Final Expiry Date:

31 July 2051.

Annual Rent:

$0 per annum.

Rent Review:

Five yearly and is based upon the terms of the Council’s current Community Leasing and Licencing Policy.

Tenant’s Outgoings

100% of all charges for rates, utilities, electricity, telephone, rubbish collection, and insurance.

Permitted Use:

Community pool.

Insurance:

Full insurable value.

Special Conditions:

The landlord reserves the right to terminate the agreement with six months’ notice if it requires part or whole of the occupied area for other activities.

Carried

7                 Chair's Report

21.6.4         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

 

·         Attended a meeting of the NZ Battery Project via Microsoft Teams.

·         Attended a meeting of the NZ Battery Technical Reference Group.

·         Attended two meetings of the Roxburgh Pool Committee.

·         Attended a strategy session for the Roxburgh Medical Services Trust.

·         Attended a meeting for the Roxburgh Medical Services Trust.

·         Attended the Roxburgh business breakfast meeting.

 

Committee Resolution 

Moved:               Feinerman

Seconded:          Aitchison

That the report be received.

Carried

8                 Members' Reports

21.6.5         Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Ms Feinerman reported on the following:

 

·         Attended two meetings of the Pool Committee meeting. Noted the successful grant from Central Lakes Trust and that the outcome of the grant application from Otago Community Trust would be known later in August.

·         Attended the Teviot Prospects AGM and the ordinary meeting that followed.

·         Attended a workshop on Boosted Sport, which is a crowd funding platform for sports.

·         Attended the Roxburgh business breakfast meeting.

 

Ms Aitchison reported on the following:

 

·         Attended the Lions Fodder Beat competition fundraiser.

·         Attended the St John super shout event.

·         Attended a Lions meeting

·         Attended two meetings of the Dinner Club.

·         Discussed the bus stop changes in Scotland Street.

 

Mr Dalley reported on the following:

 

·         Attended a number of meeting for the Teviot Valley Rest Home.

·         Attended a meeting of the Roxburgh Entertainment Centre.

 

Councillor Jeffery reported on the following:

 

·         Attended a Tourism Central Otago operators meeting.

·         Attended the funeral of Sir Eion Egdar.

·         Attended the 30 June Council meeting.

·         Attended the weekly update meeting of the Regional RSE Labour Chairs.

·         Attended a strategy session for the Roxburgh Medical Services Trust.

·         Attended a meeting for the Roxburgh Medical Services Trust.

·         Noted the Career Progression Managers update report for the Central Otago Labour Market Governance Group.

·         Attended an Infometrics session via Microsoft Teams.

·         Attended the Teviot Prospects AGM.

·         Attended a workshop for the Roxburgh Medical Services Trust

·         Noted an email sent to Contact Energy regarding the toilet at lake Roxburgh, however there so far had been no response.

·         Noted the installation of information kiosks over at the river, Pinders Pond and the Teviot Woolshed.

 

Committee Resolution 

Moved:               Feinerman

Seconded:          Aitchison

That the report be received.

Carried

9                 Status Reports

21.6.6         July 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Jeffery

Seconded:          Aitchison

That the report be received.

Carried

10               Date of The Next Meeting

The date of the next scheduled meeting is 9 September 2021.

 

The Meeting closed at 3.04 pm.

 

 

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                                                                                      CHAIR        /         /