MINUTES OF A meeting of the Maniototo Community Board
HELD IN THE Ranfurly Service Centre, 15 Pery Street, Ranfurly
ON Thursday, 22 July 2021 commencing AT 2.00 pm

 

PRESENT:               Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Executive Manager - Planning and Environment), Q Penniall (Acting Executive Manager – Infrastructure Services), A McDowall (Finance Manager), D McKewen (Accountant) and W McEnteer (Governance Support Officer)

 

1               Apologies

There were no apologies.

2               Condolences

The Chair referred to the deaths of Gwyn Brenssell, Des Styles, Edith Burrows, Dorothy McKnight, John Steele, Kay Hodge and Mary Keenan. Members stood and observed a minute’s silence as a mark of respect.

3               Public Forum

There was no public forum at this meeting.

4               Confirmation of Minutes

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the public minutes of the Maniototo Community Board Meeting held on 20 May 2021 be confirmed as a true and correct record.

Carried

5               Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

6               Reports for Information

21.5.2         Central Otago District Council Emissions Inventory and Management Plan

To provide information on Council’s 2019-20 emissions inventory and emissions management and reduction plan.

 

Committee Resolution 

Moved:                Duncan

Seconded:          Helm

That the report be received.

Carried

 

21.5.3         Maniototo Financial Report for the Period Ending 31 March 2021

To consider the financial performance overview as at 31 March 2021.

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the report be received.

Carried

 

7               Mayor’s Report

21.5.4         Mayor's Report

His Worship the Mayor reported on the following:

·       Attended the recent Ranfurly business breakfast.

·       Noted a visit to one of the closed bridges in the Maniototo and mentioned that there will be further information on bridges at a future council meeting.

·       Attended a meeting with Southland DHB regarding the COVID-19 vaccine roll-out in Ranfurly and Roxburgh. Noted that it should be starting within the next couple of weeks.

·       Visited the new café that had opened in Naseby.

·       Noted the work on merging the Naseby winter sports facilities.

Committee Resolution 

Moved:                Duncan

Seconded:          Helm

That the Maniototo Community Board receives the report.

Carried

 

8               Chair's Report

21.5.5         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·       Mentioned the 3 Waters reforms and a recent public information session with AWS Legal regarding water schemes.

·       Noted that the felling of trees at the Waipiata domain is complete.

·       Noted damage to walkway bridge at Patearoa, but noted that it was privately owned.

·       Mentioned a phone call from Phil Dowling regarding the ice rink amalgamation.

·       Noted a phone call from Hazel Harrison about the paperwork for the grant for the Naseby Early Settlers group.

·       Mentioned a letter received from the Ranfurly business breakfast group regarding financial assistance for a community project. They were encouraged to apply as part of the contestable grants process.

Committee Resolution 

Moved:                Hazlett

Seconded:          Umbers

That the report be received.

Carried

 

9               Members' Reports

21.5.6         Members' Reports

Members gave an update on activities and issues since the last meeting.

 

Ms Umbers reported on the following:

 

·       Noted that there had been poor reinstatement of the tar sealed areas from the recent fibre cable installation in Caulfield  Street, Ranfurly. Staff mentioned that there will be an inspection of work when the work is completed to ensure that the ground has been reinstated correctly.

 

Mr Harris reported on the following:

 

·       Mentioned recent discussions about 3 Waters reform.

·       Noted that the Otago women’s rugby team had a training session at Gimmerburn recently.

 

Mr Helm reported on the following:

 

·       Mentioned the state of roads currently in the Maniototo and noted that they were in good condition this winter.

·       Noted that there was quite a lot of water on Dungannon Street, Ranfurly which might indicate a leak.

 

Councillor Duncan reported on the following:

 

·       Attended a Council meeting on 30 June.

·       Attended the Ranfurly business breakfast.

·       Attended the recent Howl of a Protest.

·       Mentioned recent flooding in the South Island.

 

 

 

 

 

 

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the report be received.

Carried

 

Note: Councillor Duncan left the meeting at 3:10 pm.

10             Status Reports

21.5.7         July 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:                Harris

Seconded:          Helm

That the report be received.

Carried

11             Date of the Next Meeting

The date of the next scheduled meeting is 2 September 2021.

12             Resolution to Exclude the Public

Committee Resolution 

Moved:                Umbers

Seconded:          Harris

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.5.8 - Confirmation of Non-Public Minutes from Ordinary Board Meeting

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.5.9 - July 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3:12 pm and the meeting closed at 3.33 pm.

 

 

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                                                                                   CHAIR      /        /