MINUTES OF A mEETING OF THE Cromwell Community Board
HELD IN THE
Cromwell Service Centre, 42 The Mall, Cromwell
ON
Thursday, 29 July 2021 COMMENCING AT 2.00 pm

 

PRESENT:              Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Cr N Gillespie, Cr C Laws, Cr N McKinlay, Mr B Scott

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), S Righarts (Chief Advisor), G Robinson (Property and Facilities Manager), D Shaw (Property and Facilities Officer – Cromwell) and W McEnteer (Governance Support Officer)

 

 

21.6.1         Declaration of Office

The new member of the Cromwell Community Board, Bob Scott, took the Declaration of Office.

Mr Scott read aloud and signed his Declaration of Office, which was sighted and signed by His Worship the Mayor.

1                 Apologies

There were no apologies.

2                 Public Forum

There was no public forum at this meeting.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Laws

Seconded:          Buchanan

That the public minutes of the Cromwell Community Board Meeting held on 15 June 2021 be confirmed as a true and correct record.

Carried

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest

 

5                 Reports for Decisions

21.6.3         Request for Approval to Site a Container at Cromwell Golf Club

To consider a request from the Cromwell Golf Club to site a ‘40-foot’ storage container on Section 4 Block XCII Town of Cromwell, being recreation reserve leased from Council.

Committee Resolution 

Moved:               Gillespie

Seconded:          McKinlay

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Authorises the Cromwell Golf Club to locate a container within the area currently used for storage as indicated in Appendix 2 of the report.

C.      Recommends to Council under delegated authority for the Minister of Conservation that a container be located for storage at the Cromwell Golf Club in the area indicated in Appendix 2 of the report.

Carried

 

21.6.4         Cromwell Town Hall/Events Centre Project

To consider the programme for the planning phase for delivery of the Cromwell Town Hall/Events Centre project.

Members sought clarification on a number of matters relating to the proposal particularly around the role of any external stakeholder group and after these discussions agreed that Ms Harrison and Cr McKinlay would be appointed as the Board’s representatives on the Advisory Group.

Committee Resolution 

Moved:               Gillespie

Seconded:          Scott

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Receives the project structure.

C.      Approves the programme of work for the Cromwell Town Hall/Events Centre.

D.    Approves the establishment of an Advisory Group and appoints Anna Harrison and Nigel McKinlay to that group.

E.      Approves that the Advisory Group determines if an external stakeholder group is required and if so makes such a recommendation to the Cromwell Community Board.

F.      Agrees to apply for/confirm external funding for the Cromwell Town Hall/Events Centre.

Carried

 

6                 Mayor’s Report

21.6.5         MAYOR’S REPORT

His Worship the Mayor gave an update on his activities since the last meeting:

 

·         His Worship the Mayor congratulated Mr Scott on his election to the Board and noted the campaigns of both Mr Scott and the other candidate David George.

·         Attended the opening of the new St John building in Cromwell.

·         Attended the opening of the Golden View rest home in Cromwell.

·         Attended a joint meeting of Central Lakes Trust, Central Otago District Council, Queenstown Lakes District Council, Otago Regional Council and Southland District Health Board to discuss issues, priorities and challenges for the coming year.

·         Noted issues with parking at Cornish Point for the new riding trail, but thanked the Roading team for their work in helping to alleviate the problem.

 

Committee Resolution 

Moved:               Gillespie

Seconded:          Murray

That the Cromwell Community Board receives the report.

Carried

7                 Chair's Report

21.6.6         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

 

·         Attended the Central Otago Principals Executive meeting

·         Had attended a number of swimming sports meets.

·         Noted that the school term has started and that Goldfields School was currently holding an art exhibition at McNulty House.

 

Committee Resolution 

Moved:               Harrison

Seconded:          Murray

That the report be received.

Carried

 

Note: Councillor Gillespie left the meeting at 2.30 pm and returned at 2.31 pm.

8                 Members' Reports

21.6.7         Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Councillor McKinlay reported on the following:

 

·         Attended a Council meeting on 30 June. Noted reports on the emissions and the re-lease of the aerodrome reserve to the equestrian club.

·         Attended the opening of the Golden View rest home in Cromwell.

·         Attended a pre-agenda meeting for the next Council meeting.

 

Councillor Laws reported on the following:

 

·         Attended a Council meeting on 30 June.

·         Attended the AGM of the Cromwell Historic Precinct. Noted that the board is getting smaller as there was no one to take over.

·         Attended a meeting of Cromwell Community House. Mentioned that they are trying to find a new chair.

·         Attended Shortland Street, The Musical at Fine Thyme Theatre.

·         Attended the opening of the Golden View rest home in Cromwell.

·         Attended a pre-agenda meeting for the next Council meeting.

·         Attended a farewell for the manager of Cromwell Community House, who is retiring.

 

Mr Murray reported on the following:

 

·         Attended the Light Up Winter festival and mentioned that about 5000 people attended.

·         Mentioned the current project to plant native trees from Deadmans Point to Lowburn. Noted that there have been issues with finding appropriate plants in large numbers.

·         Met with LINZ and Felton Road wine growers regarding braiding of the Kawarau River at Bannockburn. Reported that the wine growers were upbeat about the braiding as it could form a new eco system in the area and that would bring other opportunities to the area.

·         Was part of Shortland Street, The Musical. Noted that there were about 250 people every night and was very successful.

 

Mr Buchanan reported on the following:

 

·         Attended a meeting of the Bannockburn camp ground. Mentioned that the camp ground is trying to get a basketball hoop and playground equipment and that the Cromwell Rugby Club were moving some old posts to Bannockburn as well.

·         Attended the Howl of a Protest in Queenstown.

·         Attended the opening of the Golden View rest home in Cromwell.

 

Councillor Gillespie reported on the following:

 

·         Attended the Council meeting on 30 June via Microsoft Teams.

·         Attended the opening of the Golden View rest home in Cromwell.

·         Reported that he had been away recently.

·         Acknowledged the recent flooding on the West Coast.

·         Acknowledged His Worship’s appearance on Q&A.

 

Mr Scott had nothing to report.

 

Committee Resolution 

Moved:               Laws

Seconded:          Murray

That the report be received.

Carried

 

Note: Mr Buchanan left the meeting at 2:43 pm.

9                 Status Reports

21.6.8         July 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Gillespie

Seconded:          McKinlay

That the report be received.

Carried

10               Date of The Next Meeting

The date of the next scheduled meeting is 7 September 2021.

11               Resolution to Exclude the Public

Committee Resolution 

Moved:               McKinlay

Seconded:          Laws

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.6.9 - Gair Avenue, Cromwell

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.6.10 - July 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 2.45 pm and the meeting closed at 3.24 pm.

 

 

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                                                                                      CHAIR        /         /