MINUTES OF A Council Meeting OF THE Central Otago District Council
HELD AT Ngā Hau e
Whā, William Fraser Building,
1 Dunorling Street, Alexandra
ON Tuesday, 1 June
2021 COMMENCING AT 9.00 am
PRESENT: His Worship the Mayor T Cadogan (Chairperson), Cr N Gillespie (via Teams), Cr T Alley, Cr S Calvert, Cr L Claridge, Cr I Cooney, Cr S Duncan, Cr S Jeffery, Cr C Laws, Cr N McKinlay, Cr M McPherson, Cr T Paterson
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), E Auchterlonie (Project Manager), G Bailey (Parks and Recreation Manager), G Robinson (Property Manager), A McDowall (Finance Manager), K McCulloch (Corporate Accountant), P Penno (Community and Engagement Manager), M De Cort (Communications Coordinator), W McEnteer (Governance Support Officer) and R Williams (Governance Manager)
1 Apologies
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Moved: Alley Seconded: Claridge That the public minutes of the Ordinary Council Meeting held on 5 May 2021 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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21.4.3 Submissions on the 2021-31 Long-term Plan Consultation Document |
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To consider the submissions to the 2021-31 Long-term Plan Consultation Document. Staff gave an overview on the submissions received including a demographic breakdown of the submitters. Council considered all submissions and noted the staff comments on each. Following discussion, amendments were made to recommendations B and H and a new resolution S was added as follows: |
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Moved: Cadogan Seconded: Gillespie That the Council A. Receives the report and accepts the level of significance. |
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Resolution Moved: Cadogan Seconded: Gillespie
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Moved: Cadogan Seconded: Gillespie
C. Adopt Council’s preferred option contained in the consultation document for the district museum function but delay implementation to enable sector feedback on alternative options to be worked through and reported back to Council within three months for final determination. |
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Moved: Cadogan Seconded: Gillespie
D. Agrees to the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan that funding for the Cromwell museum be increased by $4,000 to take the proposed funding from $36,000 to $40,000 per annum. |
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Moved: Cadogan Seconded: Gillespie
E. Agrees to the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan that staff are requested to investigate the request for a toilet from the Cromwell Bike park further and provide a report for consideration in a future annual or long-term plan. |
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Moved: Cadogan Seconded: Gillespie
F. Agrees to the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan to amend the fees and charges schedule so that the fees charged at the Cromwell Pool be $30 per hour for lane hire for private swim schools as well as a concession card charging $1 for pool entry for all swim school students. |
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Moved: Cadogan Seconded: Gillespie
G. Agrees to the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan that it proceeds with the preferred option in the consultation document for the Arts, Culture and Heritage Precinct projects being the town hall/events centre and the museum. The Board recommends Council acknowledge that the size of the hall/event centre can change as necessary once further planning and detailed design work has been undertaken to understand needs, growth and future opportunities. This work would also explore options for construction, operation and ownership of the facility. |
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During discussion, it was noted that both the library and service centre buildings were district functions. Accordingly, an amended resolution was proposed.
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Moved: Cadogan Seconded: Gillespie
H. That Council notes the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan consultation document for the town centre. Council approves the funding for the town centre projects to enable further design work, noting that the library and service centre building will not be demolished. Following completion of design work, Council will review district costs in the 2023/24 annual plan. |
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NOTE: The meeting adjourned at 10.04 am and reconvened at 10.23 am.
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Moved: Cadogan Seconded: Gillespie
I. Agrees to the recommendation from the Cromwell Community Board on the draft 2021-31 Long-term Plan to proceed with the preferred timing option as outlined in the consultation document, being the hybrid option. |
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Moved: Cadogan Seconded: Gillespie
J. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan that staff are requested to investigate a request for an extension of the junior playground at Pioneer Park and provide a report for consideration in a future annual or long-term plan. |
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Moved: Cadogan Seconded: Gillespie
K. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan that staff provide a report regarding a request Ice Inline for future consideration. |
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During discussion about the proposed multi-use turf at Molyneux Park, it was noted that staff were working with a wide group of stakeholders, including the Central Otago Sports Turf Trust and Sports Central.
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Moved: Cadogan Seconded: Gillespie
L. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan that staff convene a meeting of Central Otago District Council, Central Otago Hockey Association, Central Lakes Trust and Molyneux Turf Incorporated to discuss a way forward on the proposed multi-use turf and facilities at Molyneux Park. |
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Moved: Cadogan Seconded: Gillespie
M. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan to proceed with the preferred option in the consultation document for the Riverside Park. |
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Moved: Cadogan Seconded: Gillespie
N. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan to proceed with the preferred option in the consultation document for the Omakau Hub. |
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Moved: Cadogan Seconded: Gillespie
O. Agrees to the recommendation from the Vincent Community Board on the draft 2021-31 Long-term Plan to amend the fees and charges schedule so that the fees charged at the Alexandra Pool be $30 per hour for lane hire for private swim schools as well as a concession card charging $1 for pool entry for all swim school students. |
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Moved: Cadogan Seconded: Gillespie
P. Agrees to the recommendation from the Teviot Valley Community Board on the draft 2021-31 Long-term Plan to proceed with the preferred option in the consultation document for the Roxburgh Pool. |
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During discussion about resolution Q, it was noted that bridges were a district function and the bridge strategy would be a district strategy. It was noted that consultants had been engaged to assess the bridge assets and progress would be made in the next financial year. |
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Moved: Cadogan Seconded: Gillespie
Q. Agrees to the recommendation from the Maniototo Community Board on the draft 2021-31 Long-term Plan that Council consider the importance of the bridge strategy and to engage with the community prior to any action being undertaken. |
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Moved: Cadogan Seconded: Gillespie
R. Agrees to the recommendation from the Maniototo Community Board on the draft 2021-31 Long-term Plan that Council request staff to consider the suggestion of filling in the ice rink with water, add planting and creating walkways and report back to the Board. |
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In response to the submission from Auhaka, the comment from staff was noted that it was agreed that staff would be asked to report back to Council for further consideration.
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Moved: Cadogan Seconded: Gillespie
S. That Council requests staff progress discussions around the scope of a partnership agreement with Kā Rūnaka, via Aukaha, and report back to Council for consideration in the 2022-23 Annual Plan. |
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In addition to the formal resolutions, the Council noted the following:
· Smokefree policy – Council’s 2018 policy was programmed for review in 2021/22 and the issues raised would be considered as part of that review.
· Planting natives – Council had adopted a tree policy and a planting guideline would be developed.
· Sustainability/climate change/banning fossil fuels – a report would be coming to the next Council meeting about efforts underway to measure carbon emissions and provide an update on Council’s Sustainability Strategy.
NOTE: The meeting adjourned at 11.15 am and reconvened at 11.20 am.
· The availability of the Rate Rebate scheme for those facing financial hardship was noted.
· Comment was made on the Uniform Annual Charge and that the Central Otago District Council was sitting at 29.1% of the 30% limit.
· Council’s shade cloth work and pest control was also noted.
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In closing the Mayor provided a heartfelt thanks to staff for all of the work that had gone into the Long-term Plan. He noted the significant increase in the numbers of submitters, which represented one submission for every 27 people in the district. He also thanked elected members for their mahi and commitment to the meetings. The Deputy Mayor extended his thanks to the Mayor and Community Board Chairs for their leadership. |
The date of the next scheduled meeting is 30 June 2021.
The Meeting closed at 11.46 am.
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CHAIR / /