MINUTES OF A mEETING OF THE Cromwell Community Board
HELD IN THE
Cromwell Service Centre, 42 The Mall, Cromwell
ON
Tuesday, 15 June 2021 COMMENCING AT 2.01 pm

 

PRESENT:              Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Cr C Laws, Cr N McKinlay

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), M Gordon (Parks Officer – Projects), L Stronach (Property Officer – Statutory), D Shaw (Property and Facilities Officer – Cromwell), F Somerville (Roading Administration Assistant) and W McEnteer (Governance Support Officer)

 

1                 Apologies

Committee Resolution 

Moved:               Laws

Seconded:          McKinlay

That apologies from Cr N Gillespie be received and accepted.

Carried

 

2                 Public Forum

There were no public forum items at this meeting.

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Murray

Seconded:          McKinlay

That the public minutes of the Cromwell Community Board Meeting held on 18 May 2021 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports for Decisions

21.5.2         Road Name Approval Report - off Cemetery Road, Cromwell

To consider a request to name four public roads in a new development off Cemetery Road, Cromwell.

After discussion it was agreed that three of the names should come from the list of approved road names. It was decided that road one should be named Dunn Road, road two should be named Brodrick Way and road three should be named Turton Crescent after former mayors of the Cromwell District. In addition it was agreed that road four should be named Hucklebridge Place in recognition of Neville and Helen Hucklebridge who served on the Cromwell Borough Council and Cromwell Community Board respectively.

Committee Resolution 

Moved:               Laws

Seconded:          McKinlay

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves four new road names, road one to be named Dunn Road, road two to be named Brodrick Way, road three to be named Turton Crescent and road four to be named Hucklebridge Place.

Carried

 

21.5.3         Cromwell Bike Park Shelter Construction

To consider a request from the Cromwell Bike Park Incorporated to the construct a shelter over the existing starting ramps at the facility on the Neplusultra Recreation Reserve.

Committee Resolution 

Moved:               Murray

Seconded:          Buchanan

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves the Cromwell Bike Park erecting a shelter over the existing starting ramps subject to necessary consents being sought and approved, and subject to the Minister of Conservation’s consent as per Clause 7.2 of the lease.

C.      Authorises the Chief Executive to do all that is necessary to give effect to the resolution.

Carried

 

Note: With the agreement of the meeting items 21.5.5 and 21.5.6 were moved forward.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

21.5.5         Cromwell Football Club Application to Site a Container

To consider a request from the Cromwell Football Club to temporarily site a 6-metre storage container adjacent to the Alpha Street Reserve clubrooms.

Committee Resolution 

Moved:               Laws

Seconded:          Murray

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Authorises the Cromwell Football Club to temporarily locate a 6-metre container adjacent to the Alpha Street Clubrooms.

C.      Authorises that a licence to occupy for the container is issued in terms of the Reserves Act 1977 and in accordance with Council’s Community Leasing and Licensing Policy for a period of two years at $1.00 per annum (if demanded).

D.      Authorise the Chief Executive to do everything necessary to give effect to the resolution.

Carried

 

21.5.6         Revocation of Part of Greenway Reserve off Waenga Drive

Consider recommending to Council to revoke the Local Purpose (Amenity) Reserve classification for 619m² (subject to survey) from Lot 201 DP 359519 which is part of Waenga Drive Greenway Reserve.

Committee Resolution 

Moved:               Laws

Seconded:          Buchanan

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends Council agrees to progressing the revocation of the Local Purpose (Amenity) Reserve classification from the specified 619m² (subject to survey) area from Lot 201 DP 359519 for the reasons set out in the report.

C.      Recommends Council publicly notify the proposed revocation in accordance with section 24(2)(b) of the Reserve Act 1977.

D.      Recommends (following the successful completion of the public notification process, and decision) that the Minister of Conservation is notified in writing of the Council decision and request that the specified part of Waenga Drive Greenway Reserve be approved for revocation and notified in the Gazette.

E.      Recommends that if reserve status of the specified Part of Waenga Drive Greenway Reserve is successfully revoked via Gazette notice, that all affected parties are notified and the underlying land is disposed of, subject to subdivision, to the adjoining landowner being Foodstuffs South Island Properties Limited on behalf of Cromwell New World.

F.      Recommends that the remainder of Lot 201 DP 359519 of the Waenga Drive Greenway Reserve (excluding the relevant part of Waenga Drive Greenway Reserve in recommendation B above) remain as Local Purpose (Amenity) Reserve.

Carried

 

21.5.4         Cromwell Big Fruit sculpture painting budget request

To consider providing funding from Cromwell General Reserves to repaint the Big Fruit sculpture.

A picture of before and after the painting of the Big Fruit in 2016 was tabled in support of the item.

Committee Resolution 

Moved:               McKinlay

Seconded:          Murray

That the Cromwell Community Board

A.      Receives the report and accepts the level of significance.

B.      Approves allocating $50,000 from Cromwell General Reserves, for the repainting of the Big Fruit sculpture in the 2021/2022 financial year.

Carried with Mr Buchanan voting against the motion

Attachments

1        Item 21.5.4: Picture of before and after painting of the Big Fruit in 2016.

 

6                 Reports for Information

21.5.7         Roundabout Construction - Intersection State Highway 8B and Barry Avenue

To inform the Board of the Crown’s intention to acquire Council land for the purpose of constructing of a roundabout at the intersection of State Highways 8B and Barry Avenue.

Committee Resolution 

Moved:               Murray

Seconded:          McKinlay

That the report be received.

Carried

 

 

 

 

 

 

21.5.8         Cromwell Financial Report for the Period Ending 31 March 2021

To consider the financial performance overview as at 31 March 2021.

Committee Resolution 

Moved:               Laws

Seconded:          McKinlay

That the report be received.

Carried

 

7                 Mayor’s Report

21.5.9         MAYOR'S REPORT

His Worship the Mayor gave an update to the meeting:

 

·         Discussed the Wooing Tree development in a recent Facebook Live session and in the Cromwell News. He outlined the Fast-Track process that this project is engaged in, which is a programme run by central government. He noted that this was quite different to the Resource Management Act provisions.

·         Attended the Rural and Provincial sector meeting last week in Wellington. Noted an update given to the meeting by Dr Ashley Bloomfield regarding COVID-19 and the vaccine rollout. He stressed the need for everyone to continue to use the tracer app.

·         Attended meeting with Lake Dunstan Charitable Trust, Otago Regional Council and Contact regarding weeds in Lake Dunstan.

·         Attended a meeting with Waka Kotahi about the roundabout at the junctions of State Highways 6 and 8B.

·         Noted that the Long-term Plan work was mostly completed. He thanked Members and staff for their work during the process.

 

Committee Resolution 

Moved:               Murray

Seconded:          Buchanan

That the Cromwell Community Board receives the report.

Carried

 

8                 Chair's Report

21.5.10       Chair's Report

The Chair gave an update on activities and issues since the last meeting:

 

·         Gave a interview on Radio Central

·         Attended the ANZAC Day commemorations in Cromwell.

·         Noted her column in the recent Cromwell and Districts News.

·         Attended a meeting with Waka Kotahi about the roundabout at the junctions of State Highways 6 and 8B.

·         Attended a Cromwell and Districts Promotion Group meeting. Noted a number of the projects coming up for the group.

 

Committee Resolution 

Moved:               Harrison

Seconded:          McKinlay

That the report be received.

Carried

 

9                 Members' Reports

21.5.11       Members' Reports

Members gave an update on activities and issues since the last meeting:

 

Councillor McKinlay reported on the following:

 

·         Attended the Major Projects Governance Group. Noted that there had been a contract awarded for Cromwell pumpstation upgrade.

·         Attended the Council meeting to hear submission and deliberate on the draft Long-term Plan.

·         Attended an Audit and Risk meeting.

 

Councillor Laws reported on the following:

 

·         Attended a meeting of the Cromwell Community Trust board. She noted that there was discussion on whether the trust and Cromwell Community House could work together on projects.

·         Attended the Council meeting to hear submission and deliberate on the draft Long-term Plan.

·         Attended the Major Projects Governance Group

·         Attended as an observer the last Audit and Risk meeting.

·         Attended a meeting of Cromwell Community House Board.

·         Attended a meeting of the Historic Precinct. Noted their AGM was on 30 June.

 

Mr Buchanan reported on the following:

 

·         Attended ANZAC Day commemorations in Bannockburn.

·         Attended the opening of the new cycle trail.

 

Mr Murray reported on the following:

 

·         Attended the recent Community Board Conference in Gore. Noted that one of the main topics discussed was Three Waters reform.

·         Attended ANZAC Day commemorations in Bannockburn.

·         Attended the opening of the new cycle trail.

·         Attended two Museum Trust meetings. Noted that there had been a lot of engagement recently from local primary schools.

·         Attended a meeting of the Cromwell and Districts Community Trust. Mentioned that the community plan had been widely circulated.

·         Noted the Far from Frozen exhibition presented by Otago Museum had recently been in Cromwell.

 

Committee Resolution 

Moved:               Laws

Seconded:          McKinlay

That the report be received.

Carried

 

10               Status Reports

21.5.12       June 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Murray

Seconded:          Buchanan

That the report be received.

Carried

 

11               Date of The Next Meeting

The date of the next scheduled meeting is 29 July 2021.

12               Resolution to Exclude the Public

Committee Resolution 

Moved:               Laws

Seconded:          McKinlay

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

21.5.13 - Confirmation of Non-Public Minutes from Ordinary Board Meeting

s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

21.5.14 - June 2021 Confidential Governance Report

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

The public were excluded at 3.23 pm and the meeting closed at 3.25 pm.

 

 

...................................................

                                                                                      CHAIR        /         /