Minutes of Cromwell Community Board meeting

MINUTES OF A mEETING OF THE Cromwell Community Board
HELD AT THE Cromwell Presbyterian Church, 10 Elspeth Street, Cromwell
ON Tuesday, 18 May 2021 COMMENCING AT 9.00 am

PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Cr N Gillespie, Cr C Laws, Cr N McKinlay

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), G Robinson (Property and Facilities Manager), P Penno (Community and Engagement Manager), M De Cort (Communications Coordinator), E Auchterlonie (Project Manager), R Williams (Governance Manager) and W McEnteer (Governance Support Officer)

1 Apologies

There were no apologies.

2 Confirmation of Minutes

Committee Resolution

Moved: Buchanan

Seconded: Laws

That the public minutes of the Cromwell Community Board Meeting held on 20 April 2021 be confirmed as a true and correct record.

Carried

3 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

4 Reports for Decisions

21.4.2 Hearing Submitters that wish to be Heard

Individual submitters spoke to their Long-term Plan submission.

Wendy Martin and Sarah Brown spoke to the Board about their submissions to the draft Long-term Plan.

Ali Ballentine spoke to the Board about her submission to the draft Long-term Plan and tabled a document in support of her submission.

Jess Sutherland spoke to the Board about her submission to the draft Long-term Plan and responded to questions from the Board.

James Dicey spoke to the Board about his submission to the draft Long-term Plan and responded to questions from the Board.

Paul Johnstone spoke to the Board about his submission to the draft Long-term Plan and responded to questions from the Board.

David George spoke to the Board about his submission to the draft Long-term Plan and tabled a document in support of his submission.

Note: Mr Buchanan left the meeting at 9.47 am and returned at 9.58 am.

Tom Pinckney spoke to the Board about his submission to the draft Long-term Plan.

Janeen Wood spoke to the Board about her submissions to the draft Long-term Plan.

Note: The meeting was adjourned at 10.07 am and resumed at 10.30 am.

Caroline Murray spoke to the Board about her submissions to the draft Long-term Plan.

Katie Lindsay spoke to the Board via Microsoft Teams about her submission to the draft Long-term Plan.

Jess Anderson spoke to the Board via Microsoft Teams about her submission to the draft Long-term Plan.

Karen Palmer spoke to the Board about her submission to the draft Long-term Plan and responded to questions from the Board.

Kylie Hodkinson spoke to the Board about her submission to the draft Long-term Plan and responded to questions from the Board.

Patricia Copeland spoke to the Board about her submission to the draft Long-term Plan.

Note: The meeting was adjourned at 11.21 am and resumed at 11.27 am.

Lisa Clough spoke to the Board about her submission to the draft Long-term Plan.

Pam Greene spoke to the Board about her submission to the draft Long-term Plan.

Andrew Burton spoke to the Board about his submission to the draft Long-term Plan and tabled a document in support of his submission. He then responded to questions from the Board.

Megan Huffadine spoke to the Board about her submission to the draft Long-term Plan.

Anthony and Carol Young spoke to the Board about their submission to the draft Long-term Plan.

Gwylfa Moore spoke to the Board about her submission to the draft Long-term Plan.

Sandy Brown spoke to the Board about her submission to the draft Long-term Plan.

Joselyn Johnstone spoke to the Board on behalf of Jude Kagan about her submission to the draft Long-term Plan.

Simon Giles spoke to the Board about his submission to the draft Long-term Plan.

Joyce Jubb spoke to the Board about her submission to the draft Long-term Plan.

Neil Jubb spoke to the Board about his submission to the draft Long-term Plan.

Ruth Stilwell spoke to the Board about her submission to the draft Long-term Plan.

Barbara Armstrong spoke to the Board about her submission to the draft Long-term Plan.

Note: The meeting was adjourned at 12.13 pm and resumed at 12.45 pm.

Gordon Stewart spoke to the Board about his submission to the draft Long-term Plan.

Richard Peebles spoke to the Board about his submission to the draft Long-term Plan.

Tim Muller spoke to the Board about his submission to the draft Long-term Plan.

Naomi Petersohn spoke to the Board about her submission to the draft Long-term Plan.

Deborah Turpen spoke to the Board about her submission to the draft Long-term Plan.

Bob Scott spoke to the Board about his submission to the draft Long-term Plan.

David Barton spoke to the Board about his submission to the draft Long-term Plan.

Wally Sandford spoke to the Board about his submission to the draft Long-term Plan.

John Kemna spoke to the Board about his submission to the draft Long-term Plan.

Note: Councillor Gillespie left the meeting at 1.40 pm.

William White spoke to the Board about his submission to the draft Long-term Plan and tabled a document in support of his submission.

Susan Stark spoke to the Board about her submission to the draft Long-term Plan.

Kate Borrie spoke to the Board about her submission to the draft Long-term Plan.

Note: The meeting was adjourned at 1.53 pm and resumed at 2.00 pm.

Alex Offen spoke to the Board via Microsoft Teams about her submission to the draft Long-term Plan and responded to questions from the Board.

Jackie Hamilton spoke to the Board about her submission to the draft Long-term Plan.

Gary Anderson spoke to the Board about his submission to the draft Long-term Plan.

Ian Begg spoke to the Board about his submission to the draft Long-term Plan.

Alistair Stuart spoke to the Board about his submission to the draft Long-term Plan.

David Stark spoke to the Board about his submission to the draft Long-term Plan.

Alan Anderson spoke to the Board about his submission to the draft Long-term Plan.

Note: Councillor Gillespie returned to the meeting at 2.42 pm.

Shona Rae spoke to the Board about her submissions to the draft Long-term Plan.

Beverley Fraser spoke to the Board about her submission to the draft Long-term Plan.

Note: The meeting was adjourned at 2.53 pm and resumed at 3.06 pm.

Rhys Smith spoke to the Board about his submission to the draft Long-term Plan.

Martin Anderson and Jennifer Hay spoke to the Board about their submission to the draft Long-term Plan and responded to questions from the Board.

Megan Ireland spoke to the Board about her submission to the draft Long-term Plan.

Glennys Logan and Leigh-Anne Fox spoke to the Board about their submission to the draft Long-term Plan.

Greg Delaney spoke to the Board about his submission to the draft Long-term Plan.

Fred Black spoke to the Board about his submission to the draft Long-term Plan.

Nita Smith spoke to the Board about her submissions to the draft Long-term Plan and responded to questions from the Board.

Tania Partridge spoke to the Board about her submission to the draft Long-term Plan.

Mary Ann Baxter spoke to the Board about her submission to the draft Long-term Plan and tabled a document in support of her submission.

Maurice Watson spoke to the Board about his submission to the draft Long-term Plan and on behalf of Glenda Weston.

Motion

Committee Resolution

Moved: Harrison

Seconded: Gillespie

That the meeting be adjourned until Wednesday 19 May 2021 at 5.00 pm.

Carried

Note: The meeting was adjourned at 4.57 pm.

Note: The meeting resumed on Wednesday 19 May 2021 at 5.00 pm at the Cromwell Presbyterian Church, 10 Elspeth Street, Cromwell.

PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Cr N Gillespie, Cr C Laws, Cr N McKinlay

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), P Penno (Community and Engagement Manager), M De Cort (Communications Coordinator), K McCulloch (Corporate Accountant), E Auchterlonie (Project Manager) and R Williams (Governance Manager)

Apology

Committee Resolution

Moved: Murray

Seconded: Laws

That the apology received from Mr Buchanan be accepted.

Carried

Note: Councillor McKinlay left the meeting at 5.58 pm and returned at 5.59 pm.

21.4.3 Submissions on the Long-term Plan 2021-31 Consultation Document

To consider the submissions to the 2021-31 Long-term Plan Consultation Document on matters relating to the Cromwell ward.

The Board considered all submissions and noted the staff comments. Following discussion a number of resolutions were agreed as set out below.

In addition to the formal resolutions, the Board noted the following:

Crematorium - that the Alexandra crematorium is a commercial operation on land leased from the Council and that the Board would consider an application or formal proposal should one be forthcoming.

Mountain Bike Club - that some thought was taking place about Council’s open spaces and this request could be part of that.

Big Fruit - that repainting of the Big Fruit was included in existing budgets and would be carried forward, also noted that the anticipated cost had increased and the Board would be considering a report on this.

Multipurpose Sports Centre – the Board would keep a watching brief and would work with other organisations on broader discussions about the needs of the community into the future.

Skatepark Upgrade – that scoping work was included in the Long-term Plan into the future and that there would be consultation prior to that. The Board also discussed safety improvements in the area.

Carparking - that a number of submissions had been received about carparking and that a parking survey had identified some pinch points. It was recognised that parking was important, and that appropriate provision needed to be allowed for in the town centre as part of any upgrade or development.

Traffic Lights – the reference in the draft Long-term Plan about traffic lights was a principal alternative rather than options under consideration.

The Board noted that it wished to work directly with both the Cromwell Cultural Centre Trust and the Cromwell Town and Country Club as plan progressed.

In regard to the Cromwell Youth Trust the Board noted that they considered the Trust to be part of its thinking in terms of the resource centre proposal in the town centre project of the Cromwell Masterplan.

Committee Resolution

Moved: Harrison

Seconded: Murray

That the Cromwell Community Board

A. Receives the report and accepts the level of significance.

B. Considers and receives all submissions.

Carried

Committee Resolution

Moved: Gillespie

Seconded: Murray

That the Cromwell Community Board recommends to Council to amend the fees and charges schedule so that the fees charged at the Cromwell Pool to be $30 per hour for lane hire for private swim schools as well as a concession card charging $1.00 for pool entry for all swim school students.

Carried

Committee Resolution

Moved: Gillespie

Seconded: Murray

That the Cromwell Community Board recommends to the Council that funding for the Cromwell museum be increased by $4,000 to take the proposed funding from $36,000 to $40,000 per annum.

Carried

Committee Resolution

Moved: Laws

Seconded: Murray

That the Cromwell Community Board recommends to the Council that staff are requested to investigate the request for a toilet from the Cromwell Bike park further and provide a report for consideration in a future annual or long-term plan.

Carried

Committee Resolution

Moved: Laws

Seconded: Murray

That the Cromwell Community Board recommends to the Council that that it proceeds with the preferred option in the consultation document for the Arts, Culture and Heritage Precinct projects being the town hall / events centre and the museum. The Board notes that the size of the hall/event centre can change as necessary once further planning and detailed design work has been undertaken to understand needs, growth and future opportunities. This work would also explore options for construction, operation and ownership of the facility.

Carried

Committee Resolution

Moved: McKinlay

Seconded: Gillespie

That the Cromwell Community Board recommends to the Council that the funding for the town centre projects progress, and that the library and service centre building will not be demolished and that further urban design work will be undertaken.

Carried

Committee Resolution

Moved: Murray

Seconded: Gillespie

That the Cromwell Community Board recommends to the Council that it proceeds with the preferred timing option as outlined in the consultation document, being the hybrid option.

Carried

21.4.4 Addendum - AdditIonal Submissions for Cromwell Community Board

Submissions that have not been attached to the original agenda.

All Submissions were received.

5 Date of The Next Meeting

The date of the next scheduled meeting is 15 June 2021.

The Meeting closed at 7.32 pm.

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CHAIR / /