Minutes of Vincent Community Board meeting

MINUTES OF A mEETING OF THE Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra ON Monday, 12 April 2021 COMMENCING AT 2.01 pm

PRESENT: Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay

IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), G Bailey (Parks and Recreation Manager), P Penno (Community and Engagement Manager), G Robinson (Property and Facilities Manager), P Keenan (Capital Projects Programme Manager), F Somerville (Roading Administration Assistant), M De Cort (Communications Coordinator) and W McEnteer (Governance Support Officer)

1 Apologies

Apology

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That apologies received from Ms Robinson for lateness and Cr Claridge for early departure be accepted.

Carried

2 Public Forum

Adrienne Lamb – Power supply at Pioneer Park

Ms Lamb addressed the board regarding the power supply at Pioneer Park and the lack of plugs that were available. She asked that there be an upgrade to the plugs, to repair covers and include plugs that are caravan power compatible for potential food truck use. She also commented on the general repair of the area where the Friday markets were held, issues of seating and shade and the lack of opportunity for more signage. Ms Lamb then responded to questions from the Board.

3 Confirmation of Minutes

Committee Resolution

Moved: Browne

Seconded: Stirling-Lindsay

That the public minutes of the Vincent Community Board meeting held on 2 March 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

Note: Ms Robinson arrived at 2.16 pm.

5 Reports for Decisions

21.3.2 Proposal to Reclassify Parts of Reserves and to Grant Easements (PRO: 63-4019-00 and PRO: 63-4068-00)

To consider reclassifying, and granting easements over, Sections 4 Block XLIX, 34 Bock IV, and Part Sections 26, 27, 28, and 29 Block VII, Town of Clyde, being part of the Clyde Recreation Reserve, as Local Purpose (Pumping Station) Reserve, to facilitate the construction of the Clyde Wastewater Reticulation Network.

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Browne

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to:

1. Reclassify part of Section 4 Block XLIX Town of Clyde (site 1) and part of Section 34 Bock IV Town of Clyde (site 2), being part of the Clyde Recreation Reserve, as Local Purpose (Pumping Station) Reserve.

2. Grant easements containing the right to convey water, wastewater, and power over Section 4 Block XLIX Town of Clyde and Section 34 Bock IV Town of Clyde (as required).

3. Grant an easement, (in gross) in favour of Central Otago District Council, containing the right to convey wastewater, over Sections 26, 27, 28, and 29 Block VII Town of Clyde.

Subject to:

· The Chief Executive approving the final pumping station design and survey boundaries.

· Public consultation of the proposal to reclassify sites 1 and 2 in accordance with the Reserves Act 1977.

· The consent of the Minister of Conservation.

C. Authorises the Chief Executive Officer to do all that is necessary to give effect to the resolution.

Carried

21.3.3 Road Renaming Approval Report - Portion of Boundary Road

To consider a request to rename a portion of Boundary Road, Alexandra to Recreation Drive.

After discussion it was agreed that the name of the road be changed to Poole Road, in honour of Russell Poole, a former mayor of Alexandra.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Recommends to Council that a portion of Boundary Road be renamed Poole Road.

Carried

21.3.4 Clyde River Park Funding

For the Vincent Community Board to consider bringing forward funding for the Clyde River Park to match (and therefore receive) additional funding approved by the Tourism Infrastructure Fund.

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Garbutt

That the Vincent Community Board:

A. Receives the report and accepts the level of significance.

B. Agrees to continue to support the proposed Clyde River Park development project.

C. Authorises $150,000 be allocated from the Earnscleugh Manuherekia Rural Land Subdivision Fund as Council contribution to the Clyde River Park development project.

Carried

6 Reports for Information

21.3.5 Findings from a Community Needs Survey of Alexandra's 55+ Year-Old Age Group

To present the results from a community survey run in the Alexandra/Vincent basin on issues such as accommodation needs, social connectedness and transport/mobility from the 55+ age group.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

7 Mayor’s Report

21.3.6 Mayor's Report

His Worship the Mayor spoke on his recent activities after returning from sick leave. He spoke at the recent Alexandra business breakfast. He also attended a working bee with Haehaeata Nursery in Clyde.

Committee Resolution

Moved: McPherson

Seconded: Claridge

That the Vincent Community Board receives the report.

Carried

8 Chair's Report

21.3.7 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended a workshop in Cromwell

· Attended a Hearings Panel meeting. Noted that it was a long session and that planning is very busy at this time

· Attended the session on Three Waters reform in Wanaka.

· Attended a Council meeting.

· Attended the Long-term Plan consultation session at Pioneer Park.

· Attended the VCB pre-agenda meeting.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

Note: Cr Claridge left the meeting at 3.07pm.

9 Members' Reports

21.3.8 Members' Reports

Members gave an update on activities and issues since the last meeting:

Dr Browne reported on the following:

· Attended a U3A seminar, focussing on agriculture.

· Attended a workshop in Cromwell.

· Attended a meeting of the Central Otago District Arts Trust.

· Attended an ADMI board meeting.

· Attended a business group breakfast meeting.

· Attended the opening of an art exhibition at Central Stories.

· Attended the opening of an exhibition in Clyde.

· Attended a Dunstan Friendship Club meeting. Mentioned that Rory McLellan gave a talk on ideas for lower Tarbert Street.

Councillor Cooney reported on the following:

· Attended pre-agenda meeting for Council via Teams.

· Met recently with the Chief Executive Officer.

· Mentioned that he was contacted by the Molyneux Turf group recently and that they are advocating for a full sized hockey turf at Molyneux Park.

Ms Stirling-Lindsay reported on the following:

· Mentioned the Combined Arts Trust was hosting “Have a Go” day at Community House. The day is scheduled for 2 May 2021.

· Reported that there are lines in the carpark opposite the Warehouse in Alexandra, but noted that arrows indicating the flow of traffic were still missing.

· Reported that youth councils in the district were currently running a “wear a helmet” campaign for bike riders.

· Attended the recent “Take a Kid Flying” programme at Alexandra Airport and noted the success of the event. Mentioned that there were about 60 members of the flight club at the airport.

· Attended the Blossom Festival AGM held recently.

Ms Robinson reported on the following:

· Attended a working bee as part of Earth Hour. For earth hour, had a planting session.

· Went to the recent Keep Alexandra/Clyde Beautiful AGM. It was noted that there was a lack of new and younger members taking on officer roles, not just within this organisation but that it was a problem for many groups.

· Mentioned the recent mountain bike festival, and it went well and it was very well received by the community.

Mr Garbutt reported on the following:

· Attended a U3A seminar, focussing on agriculture.

· Attended a workshop in Cromwell.

· Attended the district museum meeting, which included council staff and representatives from the sector.

· Attended the recent markets during Easter at Cambrians. Noted that it was a successful event.

· Attended a meeting of the Dunstan Golf Club.

· Attended a meeting of the Central Otago Heritage Trust.

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the report be received.

Carried

10 Status Reports

21.3.9 April 2021 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the report be received.

Carried

11 Date of The Next Meeting

The date of the next scheduled meeting is 19 May 2021.

12 Resolution to Exclude the Public

Committee Resolution

Moved: McPherson

Seconded: Browne

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
Confidential Minutes of Ordinary Board Meeting	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.3.10 - Private Swim School Alexandra Pool	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.3.11 - April 2021 Confidential Governance Report	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 3.24 pm and the meeting closed at 3.55 pm.

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CHAIR / /