Agenda of Vincent Community Board meeting

Vincent Community Board Agenda

12 April 2021

MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building,

1 Dunorling Street, Alexandra
ON Tuesday, 2 March 2021 COMMENCING AT 2.02 pm

PRESENT: Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay

IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), Q Penniall (Environmental Engineering Officer), D McKewen (Accountant), W McEnteer (Governance Support Officer)

1 Apologies

There were no apologies for this meeting.

Note: Cr Claridge arrived at the meeting at 2:03pm.

2 Public Forum

Senior Sergeant Clinton Wright – Police Report

Senior Sergeant Wright gave an update on policing in the district. He reported a rise in family harm calls over the Christmas and New Year period, but noted that the total number of cases was down. He mentioned a rise in juvenile offending and noted that the focus was to move people to where they had greater support. He acknowledged that COVID-19 had returned to the community in Auckland and recognised his colleagues there and said that police were monitoring the situation here in case of any community cases in Central Otago. He reported that police were currently working with a variety of agencies to prepare for possible call outs to the new bike trail between Clyde and Cromwell. He mentioned that police were looking to recruit more officers for rural areas at the moment.

Bill Siddells (Central Cinemas) and Dianne Duncan (Central Stories)

Mr Siddells spoke to the letter included with the agenda papers seeking a letter of support for external funders for movable furniture for the meeting room at Central Stories. He said that it was a way to make the room use more flexible for users of the room. Currently Central Cinemas share the room with Alexandra and Districts Museum Inc as part of their agreement. Ms Duncan mentioned that the board of Alexandra and Districts Museum Inc had not seen the letter nor had it been discussed as a board. She said that she was there as Brian Budd had been unable to make it on the day. She mentioned that the museum used the room one day a week for interviews for their oral history collection. Mr Siddells and Ms Duncan then responded to questions from the Board.

3 Confirmation of Minutes

Committee Resolution

Moved: Browne

Seconded: Cooney

That the public minutes of the Vincent Community Board meeting held on 19 January 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Ms Robinson declared that she was now a member of the Vallance Cottage working group. Ms Sterling-Lindsay declared she was now on the Alexandra Community Arts Council. She also declared that she is assisting Ms Robinson with her liaison role at the St Bathans Area Community Association.

5 Reports for Decisions

21.2.2 Draft Molyneux Park Reserve Management Plan 2021

To consider the Draft submissions of the Molyneux Park Reserve Management Plan 2021 and recommend a final plan to Council for adoption.

There were two members of the public that gave an oral submission to the reserve management Plan.

Mr James Imlach - New Zealand Motor Caravan Association

Mr Imlach acknowledged the privilege that their members have of currently being able to park at Molyneux Park and would like to continue to use the park. He said that they supported the proposals and that they would be happy to enter into a more formal agreement with council. He mentioned that if they could no longer use the site they would like to work with council to find a suitable alternative.

Ms Bridget Winter – Molyneux Turf Incorporated

Ms Winter said that the turf group were in support of option A, but that they had ticked option B in error. She mentioned that they are happy to work with council to work out the best plan for the proposed hockey turf. She said that a north/south orientation would work best, as it maximises playing time and avoided sunstrike issues.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the Vincent Community Board

B. Resolves that the submissions be received.

Carried

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Claridge

That the Vincent Community Board

C. Resolves that the suggested amendments and changes be approved by the Board.

D. Recommends to Council adoption of the Molyneux Park Reserve Management Plan 2021.

Carried

21.2.3 Fees and Charges 2021-22 Schedule

To approve the draft fees and charges schedule for the Vincent Community Board and recommend that Council include these fees and charges in the 2021/31 Long-term Plan.

After discussion it was found that NA was placed in error in the facilities section for Molyneux Park on page 135 of the agenda. Instead it should say no change.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Garbutt

That the Vincent Community Board

B. Recommends to Council to accept the changes for the Vincent Ward to the Fees and Charges Schedule for 2021/22 as detailed and highlighted in Appendix 1 and amendments.

C. Recommends Council adopt the amended fees and charges related to the Vincent Ward as part of the Council’s annual fees and charges for the 2021/22 financial year.

Carried

6 Reports for Information

21.2.4 Vincent Financial Report - Period Ending 31 December 2020

To consider the financial performance overview as at 31 December 2020.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

Note: Mr Garbutt left the meeting at 2.53 pm and returned at 2.55 pm.

Note: Simon Ross from Economech Analytics Limited joined the meeting for item 21.2.5 via Microsoft Teams.

21.2.5 Alexandra Pool Energy Consumption

To provide information on the energy consumption and subsequent energy saving to the Molyneux Swimming Pool since the commissioning of the IceInLine heat transfer unit in 2018.

A report on energy consumption was tabled at the meeting and Mr Ross presented its findings to the Board.

Committee Resolution

Moved: McPherson

Seconded: Cooney

That the report be received.

Carried

Attachments

1 Tabled Report on Energy Consumption at Molyneux Pool.

Note: Mr Cooney left at 3.32 pm and returned at 3.34 pm.

21.2.6 Pool Operating Costs

To provide an update on the cost of operating the Cromwell Pool and Alexandra Pool.

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the report be received.

Carried

7 Mayor’s Report

His Worship the Mayor was not present at the meeting.

8 Chair's Report

21.2.7 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Met with staff regarding the Clyde Museum.

· Attended a Hearings Panel meeting.

· Attended the Central Otago A&P show.

· Attended a pre-agenda meeting for Vincent Community Board.

· Met with the parks and recreation team to discuss health and safety.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

9 Members' Reports

21.2.8 Members' Reports

Members gave an update on activities and issues since the last meeting:

Dr Browne reported on the following:

· Attended a strategy meeting and a special event for Central Otago District Arts Trust.

· Attended several ADMI meetings.

· Attended a meeting of the Dunstan Friendship Club.

· Attended a concert at Central Stories.

· Attended a REAP board meeting.

· Met with Tony Hammington regarding the future plans of the Leaning Rock Retirement Village.

Ms Sterling-Lindsay reported on the following:

· Attended several meetings of the Central Otago Youth Council.

· Attended a meeting of the Blossom Festival committee.

· Attended a community plan group meeting. She reported that they were currently running a helmet campaign. She also reported that the group was planning to invite elected members to a session to reflect on how things were going with the promises that they gave during the last election.

· Mentioned Clutha youth engagement and what support it is given by the Clutha district.

· Attended a Waitaki Mental Health and Addictions Network meeting.

Ms Robinson reported on the following:

· Attended a meeting for Keep Alexandra / Clyde Beautiful regarding a mural to be placed on a wall on the rail trail.

· Attended a Making a Difference for Central Otago meeting.

· Attended the Central Otago Heritage trust AGM.

· Attended a zui for Enviroschools.

· Attended the open day for the Vallance Cottage working group.

· Attended a meeting of Alexandra Community House and discussed the house next door with the church trust.

· Attended a Keep Alexandra / Clyde Beautiful meeting

Councillor Claridge reported on the following:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Reflected on COVID-19 returning to the community in Auckland and the implications for funerals with current level two restrictions.

Councillor Cooney reported on the following:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Met with the chair of the Omakau Recreation Committee.

· Attended the Alexandra / Clyde business breakfast.

Mr Garbutt reported on the following:

· Attended a meeting with staff regarding the Clyde Museum.

· Volunteered at the Vallance Cottage open day.

· Attended the Central Otago Heritage Trust AGM. Noted that some of the work being at Drybread Cemetery at present was discussed.

· Attended a talk at the Alexandra Travel Club.

· Attended a Clyde Museum meeting.

· Attended a Vallance Cottage meeting.

· Attended a meeting of the Coronet Peak work party.

· Attended a Dunstan Golf Club committee meeting.

· Met with the local member of parliament regarding Aurora.

· Discussed a recent residential retirement village phone survey that he had completed.

Committee Resolution

Moved: McPherson

Seconded: Stirling-Lindsay

That the report be received.

Carried

Note: Ms Robinson left the meeting at 4.01 pm

10 Status Reports

21.2.9 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: McPherson

Seconded: Browne

That the report be received.

Carried

11 Date of The Next Meeting

The date of the next scheduled meeting is 12 April 2021.

12 Resolution to Exclude the Public

Committee Resolution

Moved: McPherson

Seconded: Cooney

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
Confidential Minutes of Ordinary Board Meeting	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.2.10 - Clyde Museum Redevelopment Project and the District Museum Strategy	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.2.11 - Confidential Governance Report	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 4.02pm

The Meeting closed at 5.29 pm.

...................................................

CHAIRPERSON

12 April 2021

5 Reports for Decisions

21.3.2 Proposal to Reclassify Parts of Reserves and to Grant Easements (PRO: 63-4019-00 and PRO: 63-4068-00)

Doc ID: 527745

1. Purpose of Report

To consider reclassifying, and granting easements over, Sections 4 Block XLIX, 34 Bock IV, and Part Sections 26, 27, 28, and 29 Block VII, Town of Clyde, being part of the Clyde Recreation Reserve, as Local Purpose (Pumping Station) Reserve, to facilitate the construction of the Clyde Wastewater Reticulation Network.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Agrees to:

1. Reclassify part of Section 4 Block XLIX Town of Clyde (site 1) and part of Section 34 Bock IV Town of Clyde (site 2), being part of the Clyde Recreation Reserve, as Local Purpose (Pumping Station) Reserve.

2. Grant easements containing the right to convey water, wastewater, and power over Section 4 Block XLIX Town of Clyde and Section 34 Bock IV Town of Clyde (as required).

3. Grant an easement, (in gross) in favour of Central Otago District Council, containing the right to convey wastewater, over Sections 26, 27, 28, and 29 Block VII Town of Clyde.

Subject to:

· The Chief Executive approving the final pumping station design and survey boundaries.

· Public consultation of the proposal to reclassify sites 1 and 2 in accordance with the Reserves Act 1977.

· The consent of the Minister of Conservation.

C. Authorises the Chief Executive Officer to do all that is necessary to give effect to the resolution.

2. Background

The Clyde Wastewater Reticulation Project

In July 2019, the Vincent Community Board (the Board) considered a report proposing to reclassify part of the Clyde Recreation Reserve. The proposed reclassification was to provide for the construction of a wastewater pumping station at the southern end of the Clyde township.

A copy of the report to the Board dated 02 July 2019 is attached as Appendix 1.

On consideration, the Board resolved (Resolution 19.4.11) as follows:

A. RESOLVED that the report be received and the level of significance accepted.

B. APPROVED the construction of the Clyde Main Wastewater Pumping Station on site option ‘F’, an unused area of land within the Dunstan Golf Club lease adjacent to an area of recreation reserve, being part of Section 1 Block LVI Town of Clyde.

C. AGREED to the area of recreation reserve in Recommendation B being reclassified Local Purpose (Pumping Station) Reserve.

D. APPROVE the granting of an easement over the land in Recommendation B for access, and for the conveyance of services, over Lot 1 DP 12265, and Closed Road Block LV Town of Clyde

E. AGREE that the final boundaries and easement route be determined by the CEO.

In accordance with Resolution 19.4.11 the surveying of site ‘F’ and the easement areas has been completed. Final steps associated with the reclassification are underway with construction of the main wastewater pumping station expected to commence mid-2021.

As noted in the report dated 02 July 2019 the construction of the ‘main’ pumping station at the southern end of the Clyde township was integral to the Clyde Wastewater Reticulation Project.

Other significant infrastructural requirements of the project include two ‘inter-stage’ pumping stations inside the township. Inter-stage pumping stations components include an underground valve chamber with wet well and storage tank(s). Hatches provide access to this infrastructure. These components have very little visual impact on the land. An example of this componentry is shown below in figure 1.

Figure 1 – Example of valve chamber and wet well with storage tank (underground componentry)

Each pumping station requires a control cabinet and odour dome. These are constructed above ground on concrete pads. These components are relatively small and unobtrusive. Visual impact can be further minimised with plantings and landscaping.

An example of a completed pumping station, very similar to those proposed, is shown below in figure 2.

Figure 2 – Example of completed pumping station with landscaping

As the pumping stations will be gravity fed, they must be constructed on sites lower than the areas they service. All wastewater captured will be pumped on to the main pumping station at the southern end of Clyde. It will then be pumped to the Wastewater Treatment Plant in Alexandra.

Site 1

The first pumping station will capture wastewater from properties in and around the Clyde Heritage Precinct. The proposed site for this pumping station (site 1) is on Section 4 Block XLIX Town of Clyde (Section 4). Section 4 is the land between the Clyde Heritage Precinct and the Clutha River Mata-Au. It is recreation reserve.

Easements will be required to connect the pumping station to the utility networks in Miners Lane and Sunderland Street. The proposed easements will contain the right to convey water, wastewater, and power.

Long term plans for Section 4 are to develop the land into a River Park. Development plans include the construction of a playground, car parking, and a footpath with viewing platforms. The footpath will link the River Park to the Clyde Heritage Precinct above.

To enhance the usability of the River Park, a public toilet is to be built adjacent to the proposed pumping station. Another easement will be required to connect the public toilet to the wider network via the pumping station on site 1.

A plan of the proposed infrastructure and easements on Section 4 is shown below in figure 3.

Figure 3 – Example of Clyde Heritage Precinct Pumping Station, Public Toilets, and Easements on Section 4

Site 2

The second pumping station needs to capture wastewater from properties around and above Sunderland Street. The site chosen for this pumping station (site 2) is on Section 34 Bock IV Town of Clyde (Section 34). Section 34 is a located on the corner of Pyke and Whitby Streets. This land is occupied by the Clyde Camping Ground.

A third easement containing the right to convey water, wastewater, and power, will connect the pumping station on Section 34 to the utility networks in Pyke and Whitby Streets. A plan of the proposed pumping station and the associated easement is shown below in figure 4.

Figure 4 – Sunderland Street Area Minor Pumping Station and Easement on Section 34

Sites 1 and 2 meet the gravitational fall requirements of the pumping stations. They also provide enough space to house the underground tanks that will hold the wastewater before it is pumped onto the main pumping station.

A preliminary layout plan of the pumping station on site 1 is attached as Appendix 2.

A preliminary layout plan of the pumping station on site 2 is attached as Appendix 3.

Additional Easement

The properties at 95 and 97 Sunderland Street slope away from Sunderland Street. This means they will not be able to drain into the new sewer main in Sunderland Street. Instead, these properties will be connected to the main in O’Reilly Avenue. As 95 Sunderland does not have a frontage on O’Reilly Avenue an additional easement is proposed.

The additional easement will allow the Central Otago District Council (Council) to convey wastewater over Part Sections 26, 27, 28, and 29 Block VII Town of Clyde (Part Sections 26 – 29). This will enable 95 Sunderland Street to be connected to the new sewer network. Part Sections 26 – 29 are also occupied by the Clyde Camping Ground. The additional easement is shown below in figure 5.

Figure 5 – Easement (to provide for extension of main) over Part Sections 26 – 29

Land Status

Section 4, and 34, and Part Sections 26 – 29 form part of the Clyde Recreation Reserve. The land is held subject to the Reserves Act 1977.

Section 4 was reserved as a site for recreation pursuant to the Land Act 1924 in 1936. In 2012 it was classified as recreation reserve and vested in Council in pursuant to the Reserves Act 1977. Section 4 is not subject to any lease or other right to occupy.

Section 34 was declared a reserve for recreation purposes, subject to the Reserves and Domains Act 1953, in 1958. In 2009 it was classified as recreation reserve and vested in Council pursuant to the Reserves Act 1977. Section 34 is held by Council as part of fee simple Record of Title OT7C/1075. It forms part of the Clyde Camping Ground lease area.

Part Sections 26 – 29 were gazetted as reserve in 1879. In 2009 they were also classified as recreation reserve and vested in Council pursuant to the Reserves Act 1977. Part Sections 26 – 29 are held by Council in fee simple Record of Title OT14A/650. Record of Title 14A/650 also forms part of the Clyde Camping Ground lease area.

3. Discussion

Easements over Recreation Reserve

Section 48 of the Reserves Act 1977 (the Act) provides for the granting of easements over reserves. Section 48(1) states that in the case of reserves vested in an administering body, the administering body may, with the consent of the Minister of Conservation and on such conditions as the Minister thinks fit, grant easements over any part of a reserve.

The proposed easements as shown in figures 3, 4, and 5, are consistent with sections 48(1)(a) – (f) of the Reserves Act which include:

(a) any public purpose; or

(d) an electrical installation or work, as defined in section 2 of the Electricity Act 1992; or

(f) providing or facilitating access or the supply of water to or the drainage of any other land not forming part of the reserve or for any other purpose connected with any such land.

Any easement granted under section 48(1) is granted subject section 48(2) which states:

Before granting a right of way or an easement under subsection (1) over any part of a reserve vested in it, the administering body shall give public notice in accordance with section 119 specifying the right of way or other easement intended to be granted, and shall give full consideration, in accordance with section 120, to all objections and submissions received in respect of the proposal under that section.

However, section 48(3) of the Act states that subsection 48(2) shall not apply if:

a) the reserve is vested in the administering body and is not likely to be materially altered or permanently damaged; and

b) the rights of the public in respect of the reserve are not likely to be permanently affected.

The purpose of the Reserves Act 1977 is to provide for and to protect reserves for the benefit of the community. Therefore, the issuing of rights over a reserve is generally accepted as being a last resort in the absence of other practical alternatives, particularly where there is likely to be a material effect on the reserve.

Many public reserves contain underground infrastructure. This is because underground infrastructure has no material effect on the land and does not compromise the public’s use of the reserve. Accordingly, public consultation is not required in this instance.

Public Toilets on Recreation Reserve

Section 53(1)(h)(i) of the Reserves Act 1977 allows an administering body to construct facilities or amenities on a recreation reserve. Facilities and amenities are described as being necessary to, or for the enjoyment of, the public using the reserve. This means the construction of a public toilet on Section 4 as shown in figure 3 is consistent with the Act.

Pumping Stations on Recreation Reserve

The construction of pumping stations on recreation reserve is not consistent with section 53 or any other section of the Reserves Act 1977. To enable the pumping stations to be constructed on Sections 4, and 34, each site will need to be reclassified as ‘Local Purpose (Pumping Station) Reserves’.

Reclassification of Recreation Reserve

Section 24 of the Reserves Act 1977 provides the mechanism for changing the classification or purpose of a reserve. It also provides for the revocation of reserve status.

The proposal to reclassify part of Section 4, and 34, as ‘Local Purpose (Pumping Station) Reserve’ is consistent with section 24(1)(b) of the Reserves Act which states:

the local authority within whose district a reserve is situated or the administering body of any reserve notifies the Commissioner in writing that, pursuant to a resolution of the local authority or of the administering body, as the case may be, it considers for any reason, to be stated in the resolution, that the classification or purpose of the whole or part of the reserve should be changed to another classification or purpose, or that the reservation of the whole or part of the land as a reserve should be revoked,—

then, subject to the succeeding provisions of this section, the Minister [of Conservation] may, in his or her discretion, by notice in the Gazette, change the classification or purpose of the whole or part of the reserve, which thereafter shall be held and administered for that changed classification or purpose, or revoke the reservation of the whole or part of the land as a reserve.

The succeeding provisions which are applicable to a proposal to reclassify part of a recreation reserve are found in sections 24(2)(a) – (h). These include:

· the administering body being required to publicly notify their intention to change the classification of a reserve or any part thereof and to specify the reason or reasons for the proposal.

· the requirement to invite every person claiming to be affected by the proposed reclassification to give notice (make a submission) in writing of his or her objections to the proposed change.

· having the Minister of Conservation consider the proposed change of classification and all objections received during the submission period.

Public Notification

Section 119 of the Reserves Act 1977 outlines the process for public notification. In particular section 119(1)(b) requires the administering body’s proposal to reclassify part of a recreation reserve to be advertised once in a newspaper circulating in the area in which the reserve is situated, and in any other newspaper that the administering body sees fit.

In this instance public notice will be placed in the Central Otago News, in the Council’s ‘Noticeboard’ section.

Submissions

Sections 24(2)(c) – (h) of the Reserves Act 1977 in particular relate to the making, receiving and consideration of submissions.

In accordance with section 24(2)(c) of the Act every person claiming to be affected by the proposed change of classification has the right to object. Objections must be received within one month of the date of the first public notice.

Sections 24(e) – (f) gives the Minister of Conservation the power to receive submissions and make any inquiries on the proposal as he or she thinks fit. The proposal and the submissions must then be considered in terms of the Reserves Act 1977 with anyone not making a submission deemed to have agreed with the proposal.

By the ‘Instrument of Delegation for Territorial Authorities’ dated 12 June 2013, the Minister of Conservation’s responsibilities under section 24 are delegated to Council. In accordance with that delegation and Council’s delegation register, Council’s Hearings Panel will consider the proposal and any submissions received.

The Hearings Panel will then make a recommendation to Council as the Minister of Conservation.

Minister of Conservation

In addition to the responsibilities outlined above, the Minister of Conservation must also:

· be satisfied that the reclassification conforms with the provisions of the Reserves Act 1977.

· ensure that due process has been followed.

If the Minister of Conservation agrees that proposal conforms with the provisions of the Reserves Act and can verify that due process has been followed, the reclassification can proceed.

Effect on the Land/Lease

The majority of the infrastructure will be located underground. While initial construction of each pumping station will require excavation of the land, once remediated there will be little to indicate the systems existence. In the long term this means the reserve is not likely to be materially altered. It also means the rights of the public in respect of the reserve are not likely to be permanently affected.

Section 34 is contained in the Clyde Camping Ground lease area. Council Staff met with the lessee to discuss the proposal to construct a pumping station on part of the lease area. The lessee has confirmed that constructing a pumping station on Section 34 (site 2) was preferable as it would have little impact on the ongoing operation of his business.

Part Sections 26 – 29 are also contained in the Clyde Camping Ground lease area. As the easement to connect 95 Sunderland to the main in O’Reilly Avenue relates to underground pipes only, it was agreed this will have no impact on the ongoing operation of the business.

Financial

If the proposal to reclassify the two pumping station sites is approved, they will need to be surveyed. The easement areas will also be surveyed, and encumbrances registered on the associated records of title. As there is no record of title for section 4, a title will need to be applied for. Notice of the reclassification will then be published in the New Zealand Gazette.

The two sites will then need to be designated for wastewater purposes and included in the Central Otago District Council’s District Plan.

Approximate costs associated with the exercise are shown below in figure 4.

Description	Approximate cost to Council
Public Notification	$ 500
Hearing Panel Fees	$1,500
Application for Record of Title (Section 4)	$1,500
Survey & LINZ Fees	$10,000
LINZ Accredited Supplier (Gazettal)	$5,000

Approximate total cost to Council	$17,000

Figure 4 – Approximate costs of reclassification and designation

These costs will be funded as part of the Clyde Wastewater Reticulation Capital Project.

4. Options

Option 1 – (Recommended)

To agree to:

2. Grant easements containing the right to convey water, wastewater, and power over Section 4 Block XLIX Town of Clyde and Section 34 Bock IV Town of Clyde (as required).

3. Grant an easement, (in gross) in favour of the Central Otago District Council, containing the right to convey wastewater, over Sections 26, 27, 28, and 29 Block VII Town of Clyde.

Subject to:

· Public consultation of the proposal to reclassify sites 1 and 2 in accordance with the Reserves Act 1977.

· The consent of the Minister of Conservation.

· The Chief Executive approving the final pumping station design and survey boundaries.

Advantages:

· Will facilitate the construction of two ‘inter-stage’ pumping stations which are integral to the Clyde Wastewater Reticulation Network.

· Reclassifying part of a reserve is consistent with section 24 of the Reserves Act 1977.

· Granting easements over a reserve is consistent with section 48 of the Reserves Act 1977.

· The majority of the infrastructure will be located underground and will have no material effect on the land.

· The Clyde Camping Ground lessee has agreed to a pumping station being constructed on site 2.

Disadvantages:

· None.

Option 2

To not reclassify part of Section 4 Block XLIX Town of Clyde (site 1) or part of Section 34 Bock IV Town of Clyde (site 2), or to grant easements.

Advantages:

· None.

Disadvantages:

· Will not facilitate the construction the pumping stations which are integral to the Clyde Wastewater Reticulation Network.

· Does not recognise that the proposal to reclassifying part of a reserve is consistent with section 24 of the Reserves Act 1977.

· Does not recognise that the granting of the easements is consistent with the provisions of section 48 of the Reserves Act 1977.

5. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the social, economic, and environmental wellbeing of communities, in the present and for the future by facilitating the construction of the Clyde Wastewater Reticulation Network. While the Local Government Act 2002 does not apply to the reclassification it is consistent with the provisions of the Reserves Act 1977.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	The financial implications are outlined in figure 4. Costs will be funded as part of the Clyde Wastewater Reticulation Capital Project which was included in the 2108 Long Term Plan.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The recommended option is consistent with the provisions of the Reserves Act 1977.
Considerations as to sustainability, the environment and climate change impacts	No sustainability, environmental or climate change impacts are related to the decision to reclassify part of the reserve or to the granting of the easement. Should the recommended option not be approved, it will impact on Council’s ability to construct the Clyde Wastewater Reticulation Network. This could have a negative impact on the environment.
Risks Analysis	There are no risks to Council associated with the recommended option.
Significance, Consultation and Engagement (internal and external)	The Significance and Engagement Policy has been considered, and none of the thresholds or criteria relating to public engagement are considered to have been met. Public consultation of the proposal to reclassify sites 1 and 2 will be undertaken in accordance with the provisions of the Reserves Act 1977.

6. Next Steps

1. Public consultation of proposal to reclassify April/May 2021

2. Consideration of Submissions (by Hearings Panel) 09 June 2021

3. Application for consent of Minister of Conservation 30 June 2021

4. Reclassification commences July 2021

7. Attachments

Appendix 1 - Copy of Report Dated 09 July 2019 ⇩

Appendix 2 - Site 1 - Preliminary Layout Plan ⇩

Appendix 3 - Site 2 - Preliminary Layout Plan ⇩

Report author:	Reviewed and authorised by:

Linda Stronach	Louise van der Voort
Property Officer - Statutory	Executive Manager - Planning and Environment
18/03/2021	29/03/2021

Vincent Community Board meeting

12 April 2021

Vincent Community Board

2 July 2019

Report for Decision

Consider a Site for the Clyde Main Wastewater Pumping Station (PRO 63‑4019‑00; PRO 63‑4026‑00)

Purpose of Report

To select a site from the Schedule of Site Options for a wastewater pumping station at the southern end of Clyde.

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Recommendations

A. Recommended that the report be received and the level of significance accepted.

B. Approve the construction of the Clyde Main Wastewater Pumping Station on site option ‘F’, an unused area of land within the Dunstan Golf Club lease adjacent to an area of recreation reserve, being part of Section 1 Block LVI Town of Clyde.

C. Agree to the area of recreation reserve in Recommendation B being reclassified Local Purpose (Pumping Station) Reserve.

D. Approve the granting of an easement over the land in Recommendation B for access, and for the conveyance of services, over Lot 1 DP 12265, and Closed Road Block LV Town of Clyde

E. Agree that the final boundaries and easement route be determined by the CEO.

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Background

Infrastructure requirements associated with the Clyde Wastewater Reticulation Project include the construction of a main wastewater pumping station at the southern end of Clyde.

The pumping station components include:

· cylindrical fibreglass tanks, (up to three initially, with provision for additional if required)

· a wet well with pumps

· power supply infrastructure

· an all-weather access road

· a fenced compound containing a small building to house the control equipment and chemical storage

The fibreglass tanks, wet well and power supply infrastructure will be located at a depth of up to eight metres below the ground. There will be little to no visual effect on the landscape. The above ground components will be relatively small and unobtrusive, with planting and landscaping planned to screen the building.

Indicative examples of the pumping station infrastructure and possible configurations:

The potential sites are shown below on the Aerial Map with Plan of Site Options. They are all Council land, being either recreation reserve or legal road.

Sites A, B, D and F are Crown derived recreation reserve, vested in Council in trust, for “Recreation Purposes”. Site C is on legal road.

Should the site selected be on the recreation reserve, the appropriate area will need to be reclassified as “Local Purpose (Pump Station) Reserve.”

Statutory/Reclassification Process and Options

The Reserve is classified for “Recreation Purposes”.

Section 24(1)(b) of the Reserves Act 1977 provides the mechanism for a change of classification. The proposal is to select a site for the pumping station and then reclassify that part of the reserve to “Local Purpose (Pump Station) Reserve”.

Under the Reserves Act, the intention to reclassify the reserve (or any part of it) requires public consultation.

The administering body would need to survey the land for gazettal purposes, with an application for subdivision under the RMA being made to Council. Upon the administering body satisfying the Minister of Conservation of due process, the Minister would issue a gazette notice, and the area of reserve would be reclassified.

Alternatively, should the reserve or any part thereof be considered surplus, it would be returned to the Crown. The Crown would then determine whether it would need to be retained for another Crown purpose. If not required, it would enter the Crown disposal programme and be offered to Ngai Tahu, in the first instance.

If not taken up by Ngai Tahu, then the land would be disposed of on the open market for use or development in accordance with the District Plan, which zones the land “residential”.

Options Considered

Option 1 (Recommended)

To select site ‘F’ from the Schedule of Site Options as shown on the table below.

Advantages:

· Enables the Clyde Main Wastewater Pumping Station, which is integral to the Clyde Wastewater Reticulation Project, to be constructed.

Disadvantages:

· None

Option 2

To select an alternative site from the Schedule of Site Options as shown on the table below.

Advantages:

· Enables the Clyde Main Wastewater Pumping Station, which is integral to the Clyde Wastewater Reticulation Project, to be constructed.

Disadvantages:

· Alternative sites may be visually unacceptable to the Dunstan Golf Club and/or community

· Alternative sites may disrupt future development options

Option 3

To not select a site from the Schedule of Site Options as shown on the table below.

Advantages:

· None

Disadvantages:

· The Wastewater Pumping Station cannot be constructed.

· The Clyde Wastewater Reticulation Project cannot proceed.

Refer below to the:

· Schedule of Site Options, Advantages and Disadvantages

· Aerial Map with Plan of Site Options

SITE	ADVANTAGES	DISADVANTAGES
SITE A:
Council land adjacent to Hospital	· Away from Sunderland Street residential area · Screened by existing trees · Little impact on existing access track through reserve	· Close to Hospital/Health Board land · Could impact on future development of the Health Board or the wider Reserve land · Longer pipeline/accessway route, with easements required
SITE B:
Council land fronting Sunderland Street	· Short pipeline/accessway route · Close to power network · Further from hospital	· Close to Sunderland Street residential area · Would reduce opportunity for future development of the council land given its road frontage
SITE C:
Road Reserve adjacent to the intersection Sunderland and Hospital Streets	· Shortest pipeline/accessway route · Close to power network · No reduction in opportunity for future development of council land.	· Close to Sunderland Street residential area · Confined site · Relatively dense utilities on site · Disrupts existing hospital pathway · Close to traffic on bend
SITE D:
Council land adjacent to Golf Course	· Minimises possible disruption to Health Board · No disruption to the wider undeveloped Council Reserve allowing for future development · Is just inside the limit of current proposed infrastructural (pump) capabilities · Further from Hospital · Further distance from Sunderland Street residential area · Not likely to impact on adjoining Golf Course	· Longer pipeline/accessway route · Adjacent to golf course (but not on it) · Access track into the rear of the reserve will need to be realigned
SITE E:
Unused area of land within the Dunstan Golf Club lease adjacent to Sunderland Street	· No disruption to undeveloped Council Reserve allowing for possible future development · Furthest distance from Hospital · Short pipeline/accessway route · Utilises a currently unused section of reserve land (noting this area is included in the Golf Club’s lease	· Closer to Sunderland Street residential area · Visible from Sunderland Street and entrance to Clyde · Uses part of Golf Course (is outside the playing area) · The lessee’s consent would be required
SITE F: (Recommended)
Unused area of land within the Dunstan Golf Club lease adjacent to Reserve	· No disruption to undeveloped Council Reserve allowing for possible future development · Significant distance from Hospital · Greatest distance from Sunderland Street residential area · Less visible from Sunderland Street · Utilises a currently unused section of reserve land (noting this area is included in the Golf Club’s lease)	· Longer pipeline/accessway route · Suitability of ground for excavation not confirmed · Uses part of Golf Course (is outside the playing area) · The lessee’s consent would be required · Using this site will cost approximately $200K more than sites A – E

12 April 2021

21.3.3 Road Renaming Approval Report - Portion of Boundary Road

Doc ID: 526979

1. Purpose of Report

To consider a request to rename a portion of Boundary Road, Alexandra to Recreation Drive.

Recommendations

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

B. Recommends to Council that a portion of Boundary Road be renamed Recreation Drive.

2. Background

Boundary Road is a high-volume urban road at the North end of Alexandra. It is used by residents, commercial and industrial businesses and for recreational purposes. It is separated at the intersection of Clyde-Alexandra Road (SH8) and Centennial Avenue. The section between the Clyde-Alexandra Road and the Clutha River is numbered sequentially beginning at number one from the Clyde-Alexandra Road. The portion of Boundary Road from the Clyde-Alexandra Road to the netball pavilion is not numbered.

3. Discussion

Addressing standards do not allow Council to issue a street number below number one. Land Information New Zealand have advised that we will need to rename this portion of Boundary Road in order to allocate street numbers.

Several recreational venues are located on the section of Boundary Road without street numbers issued including the aquatic centre, bowling club, and sports grounds. This can cause confusion and delays for emergency services when they are called. Renaming this section of Boundary Road would allow street numbers to be allocated ensuring emergency services can quickly and accurately locate the place of the emergency (map showing section to be renamed as appendix 1).

The introduction of ultra-fast broadband and the requirement from Chorus to provide a street address to connect triggered a request from the Alexandra Bowling Club for a street number. Chorus were consulted on this requirement and they reiterated the need for an appropriate street number in order to carry out a connection. However, on this occasion and at some inconvenience, Chorus did arrange a connection for the Bowling Club to meet a tournament commitment in February. Renaming this section of Boundary Road will future proof it for any further connections.

Council’s road re-naming policy requires a public notification period to be provided to allow consultation with affected parties. The majority of property on this section of Boundary Road is owned by Council with the exception of the Crown-owned land occupied by the Bowling Club. It is proposed that the Bowling Club be invited to provide feedback on the suggested name of Recreation Drive. This name would appropriately fit the primary use of all land on that part of the road given it runs through Recreation Reserve land which can only be used for the purpose of recreation.

An alternative to renaming this portion of Boundary Road would be to renumber all existing properties on the road. This would require substantial consultation with all property owners and residents and likely to cause significant disruption.

The list of Vincent Community Board approved road names is attached (appendix 2).

4. Options

Option 1 – (Recommended)

Recommend to Council to rename the section of Boundary Road that runs from Clyde-Alexandra and Centennial Avenue intersection to the netball pavilion highlighted in red on the attached map (appendix 1) to Recreation Drive.

Advantages:

· Emergency services can locate an emergency quickly and easily in the event of a call out.

· The existing portion of Boundary Road and numbers will not change.

· Ensures future connection requests for services can be provided with ease.

· Recommended by Land Information New Zealand.

· Suggested names comply with Council’s Road naming policy.

Disadvantages:

· Council staff will engage with leasees regarding the renaming process.

Option 2

Renumber all existing properties on Boundary Road.

Advantages:

· Renaming a portion of Boundary Road would not be required.

Disadvantages:

· Substantial consultation process would be required with affected parties.

· Significant disruption to a large number of residents, businesses and other property owners.

5. Compliance

Local Government Act 2002 Purpose Provisions	This decision enables efficient decision making and action by, and on behalf of the community. The Local Government Act 1974 Section 319A, Initial Naming of Roads, states: “If the council names any road for the first time, or alters the name of a road, the council must as soon as practical send a copy of the relevant resolution to the Registrar-General of Land and the Surveyor-General”. This decision promotes the environmental wellbeing of communities by providing clear direction to access points for emergency services.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	Costs for road signs will be met by Council roading budgets.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The Road Renaming Policy contained in the Council’s Roading Policies 2015 governs the renaming of roads in the district in line with AS/NZS 4819:2011 Australia/New Zealand Addressing Standards and Council District Planning.
Considerations as to sustainability, the environment and climate change impacts	Managing change while protecting and enhancing our culture, heritage and landscape is one of council’s sustainability goals. Road renaming has the ability to celebrate cultural and heritage aspects of the area. Road renaming has no climate change impacts or benefits.
Risks Analysis	Approval of this road rename presents no discernible risk.
Significance, Consultation and Engagement (internal and external)	A public notification period will be provided to allow consultation with the affected parties and as a courtesy Council staff will engage with leasees to inform them a renaming process.

6. Next Steps

1. The Vincent Community Board considers the proposal and selects a name.

2. Public notification period provided and engagement with leasees.

3. Council confirms the name change.

4. Council sends a copy of the resolution to the Registrar-General of Land and the Surveyor-General.

7. Attachments

Appendix 1 - Map of Portion of Boundary Road.docx ⇩

Appendix 2 - Vincent Community Board Approved Road Names.docx ⇩

Report author:	Reviewed and authorised by:

Faye Somerville	Julie Muir
Roading Administration Assistant	Executive Manager - Infrastructure Services
25/03/2021	25/03/2021

Vincent Community Board meeting

12 April 2021

PART 1 – WAR MEMORIAL NAMES ~~xxx~~ strikethrough indicates name already in use

Location	Surname	Locations of same name	First names	Rank last held	War
Alexandra	Backholm		Walter Herbert	Private	World War 1, 1914-1918
Alexandra	Carline		William	Private	World War 1, 1914-1918
~~Alexandra~~	~~Gartly~~		~~Roger~~	~~Gunner~~	~~World War 1, 1914-1918~~
Alexandra	Keeble		Frederick	Private	World War 1, 1914-1918
~~Alexandra~~	~~Kinnaird~~	~~Earnscleugh~~	~~James~~	~~Private~~	~~World War 1, 1914-1918~~
Alexandra	Kitto	Roxburgh	Russell Francis	Private	World War 1, 1914-1918
Alexandra	Magnus	Chatto Creek	Albert	Private	World War 1, 1914-1918
Alexandra	Maskell		John Alexander	Private	World War 1, 1914-1918
Alexandra	McGinnis		Joseph Augustine	Private	World War 1, 1914-1918
Alexandra	McNamara		Robert William	Corporal	World War 1, 1914-1918
Alexandra	McNaught		Alexander Labourer	Private	World War 1, 1914-1918
Alexandra	Nind		Horace Wise	Private	World War 1, 1914-1918
~~Alexandra~~	~~Parker~~		~~James~~	~~Private~~	~~World War 1, 1914-1918~~
Alexandra	Pender		Francis James	Lance Corporal	World War 1, 1914-1918
Alexandra	Ramsay		Murray Herbert	Private	World War 1, 1914-1918
Alexandra	Simonsen		Bertzow Franklin	Private	World War 1, 1914-1918
~~Alexandra~~	~~Spencer~~		~~Lewis Harcourt~~	~~Private~~	~~World War 1, 1914-1918~~
~~Alexandra~~	~~Tohill~~	~~Galloway~~	~~Daniel~~	~~Private~~	~~World War 1, 1914-1918~~
Alexandra	Westhead		Arthur Ernest	Trooper	World War 1, 1914-1918
Clyde	Appleton		Ralph Bruce	Private	World War 1, 1914-1918
Clyde	Barker		Benjamin Stanley	Private	World War 1, 1914-1918
~~Clyde~~	~~Cassidy~~		~~John Joseph~~	~~Quartermaster Sergeant/Trooper~~	~~World War 1, 1914-1918~~
Clyde	Colyer		Alan Vaughan	Trooper	World War 1, 1914-1918
Clyde	Conner	Roxburgh	George Christopher Harvey	Lance Corporal	World War 1, 1914-1918
Clyde	Dickie		George Edward	Trooper	World War 1, 1914-1918
Clyde	Ericson		John Frederick	Private	World War 1, 1914-1918
Clyde	Gault		William	Trooper	World War 1, 1914-1918
Clyde	Gilbert		Harry	Private	World War 1, 1914-1918
Clyde	Keane		Edmond Patrick	Private	World War 1, 1914-1918
Clyde	Keith		Alexander William	Rifleman	World War 1, 1914-1918
Clyde	McDougall		Donald William	Private	World War 1, 1914-1918
Clyde	McElroy		Andrew Coleman	Lance Corporal	World War 1, 1914-1918
Clyde	McKay	Cromwell, Wedderburn	John	Rifleman	World War 1, 1914-1918
Clyde	McNeil		Alexander	Private	World War 1, 1914-1918
~~Clyde~~	~~Patterson~~		~~George~~	~~Rifleman~~	~~World War 1, 1914-1918~~
~~Clyde~~	~~Pickett~~		~~George Henry~~	~~Private~~	~~World War 1, 1914-1918~~
~~Clyde~~	~~Porter~~		~~John~~	~~Private~~	~~World War 1, 1914-1918~~
Clyde	Prout		Reginald Wilfred	Trooper	World War 1, 1914-1918
Clyde	Ramage		Andrew	Private	World War 1, 1914-1918
Clyde	Ridgway		William Kemp	Private	World War 1, 1914-1918
Clyde	Smart		John Sutherland	Private	World War 1, 1914-1918
Clyde	Spain		Cass Joseph	Lance Corporal	World War 1, 1914-1918
Clyde	Tracey		Joseph	Trooper	World War 1, 1914-1918
Clyde	Uren		George Thomas	Private	World War 1, 1914-1918
~~Clyde~~	~~Vercoe~~		~~Robert Stanley~~	~~Quartermaster Sergeant~~	~~World War 1, 1914-1918~~
Clyde	Waddell		Frederick Alfred	Private	World War 1, 1914-1918
~~Clyde~~	~~Weaver~~	~~Earnscleugh~~	~~Charles Leslie~~	~~Trooper~~	~~World War 1, 1914-1918~~
~~Clyde~~	~~Weaver~~	~~Earnscleugh~~	~~John~~	~~Trooper~~	~~World War 1, 1914-1918~~
Clyde	Williams	Roxburgh	Frederick Tudor	Rifleman	World War 1, 1914-1918
Clyde	Williams	Roxburgh	James Francis	Trooper	World War 1, 1914-1918
Clyde	Williams	Roxburgh	Leo Ryan	Rifleman	World War 1, 1914-1918
Clyde	Williams	Roxburgh	Septimus	Private	World War 1, 1914-1918
Clyde	Williams	Roxburgh	Warren	Private	World War 1, 1914-1918
Clyde	Winter		David Walker	Private	World War 1, 1914-1918
Clyde	Winter		Guy	Private	World War 1, 1914-1918
Drybread	Gordon-Glassford		Henry William	Lance Corporal	World War 1, 1914-1918

Earnscleugh	Adie		Daniel	Rifleman	World War 1, 1914-1918
Earnscleugh	Forrest		John Herbert	Private	World War 1, 1914-1918
~~Earnscleugh~~	~~Kinnaird~~	~~Alexandra~~	~~James~~	~~Private~~	~~World War 1, 1914-1918~~
Earnscleugh	McTaggart		Joseph	Private	World War 1, 1914-1918
Earnscleugh	Nairn		George	Rifleman	World War 1, 1914-1918
~~Earnscleugh~~	~~Weaver~~	~~Clyde~~	~~Charles Leslie~~	~~Trooper~~	~~World War 1, 1914-1918~~
Galloway	Fyfe		James	Trooper	World War 1, 1914-1918
Galloway	Hay		John Edward	Private	World War 1, 1914-1918
Galloway	Julian		Thaddeus	Captain	World War 1, 1914-1918
Galloway	Kinraid		Cecil	Corporal	World War 1, 1914-1918
Galloway	Love		James Hayward	Private	World War 1, 1914-1918
Galloway	Symonds		Lewis Vivian	Lance Corporal	World War 1, 1914-1918
~~Galloway~~	~~Tohill~~	~~Alexandra~~	~~Edmund~~	~~Trooper~~	~~World War 1, 1914-1918~~
Lauder	Coffey		William	Private	World War 1, 1914-1918
Lauder	Haig		John	Corporal	World War 1, 1914-1918
Lauder	Haigh		Walther	Quartermaster Sergeant	World War 1, 1914-1918
Lauder	Moran	Matakanui	George	Private	World War 1, 1914-1918
Lauder	Morton		Henry	Trooper	World War 1, 1914-1918
Moa Creek	Cornwell		Henry	Lance Corporal	World War 1, 1914-1918
Moa Creek	Davidson	Poolburn	Richard Henry	Rifleman	World War 1, 1914-1918
Moa Creek	Fahey		Michael	Private	World War 1, 1914-1918
Moa Creek	Graves		William James	Private	World War 1, 1914-1918
Moa Creek	Gunn		Norman McLeod	Trooper	World War 1, 1914-1918
Moa Creek	McBreen		Andrew	Private	World War 1, 1914-1918
Moa Creek	O'Brien	Roxburgh	Charles	Corporal	World War 1, 1914-1918
~~Moa Creek~~	~~Quigley~~		~~Alfred~~	~~Sapper~~	~~World War 1, 1914-1918~~
Moa Creek	Schofield		Sydney	Private	World War 1, 1914-1918
Omakau	Drake		Arthur Ernest	Private	World War 1, 1914-1918
Omakau	Gallagher		John	Trooper	World War 1, 1914-1918
Omakau	Keats		Clarence	Rifleman	World War 1, 1914-1918
Omakau	Keats		Vivian	Private	World War 1, 1914-1918
Omakau	McIntyre		Hugh	Second Lieutenant	World War 1, 1914-1918
Omakau	O'Keefe		Edward William	Private	World War 1, 1914-1918
Omakau	Paul		George	Rifleman	World War 1, 1914-1918
Omakau	Paul		Henry	Private	World War 1, 1914-1918
Omakau	Richardson		Ernest Norman	Private	World War 1, 1914-1918
Omakau	Richardson		Herbert Arthur	Private	World War 1, 1914-1918
Ophir	Desmond		Francis William	Private	World War 1, 1914-1918
Ophir	McKenzie	Poolburn, Waipiata	Malcolm	Lance Corporal	World War 1, 1914-1918
~~Ophir~~	~~Padgett~~		~~John~~	~~Private~~	~~World War 1, 1914-1918~~
~~Ophir~~	~~Rose~~		~~Otto Frederick~~	~~Rifleman~~	~~World War 1, 1914-1918~~
Saint Bathans	Cormick		John Charles	Private	World War 1, 1914-1918
Saint Bathans	Cormick		Martin Joseph	Private	World War 1, 1914-1918
Saint Bathans	Dillon		James John	Private	World War 1, 1914-1918
Saint Bathans	Enright		John	Private	World War 1, 1914-1918
Saint Bathans	Enright		Thomas Esmond	Trooper	World War 1, 1914-1918
Saint Bathans	Excell		Alfred	Rifleman	World War 1, 1914-1918
Saint Bathans	Irvinc		Robert Duff	Trooper	World War 1, 1914-1918
Saint Bathans	Pyle		Cyril Cuthbert	Private	World War 1, 1914-1918
Saint Bathans	Pyle		Frank Mortimer	Trooper	World War 1, 1914-1918
Saint Bathans	Pyle		William Graham	Rifleman	World War 1, 1914-1918
Saint Bathans	Pyle		William Rupert	Trooper	World War 1, 1914-1918
Saint Bathans	Redmile		Sydney	Lance Corporal	World War 1, 1914-1918
Saint Bathans	Shaw	Wedderburn	George Herbert	Trooper	World War 1, 1914-1918
Saint Bathans	Wilkinson		Carroll John	Trooper	World War 1, 1914-1918

PART 2 – SUGGESTED NAMES RECEIVED FROM THE PUBLIC

Suggested Names	Context
STEBBING	Henry Stebbing Government Prospector found gold at the confluence of the Clutha and Manuherikia River	Vincent Ward
GARDS	Louis Gards (1840-1908) prominent personality involved in the local gold dredging industry
HEWITT	The Hewitt Family retailers in Alexandra. Hewitts Drapery was an iconic business on cnr of Tarbert Street and Limerick Street in business for 90 years	Alexandra
DAVIDSON	Jl Davidson (1988-1952) Prominent member of many Public Organisations in the Clyde District.	Clyde area
SPAIN	Stephen Spain owned Earnscleugh Station 1902 – 1948. Spain built the original Earnscleugh Station Homestead	Earnscleugh,
~~SMITH (Graeme)~~	Graeme Smith was the last County Clerk at Vincent County Council and a long standing elected Council Member	Clyde

12 April 2021

21.3.4 Clyde River Park Funding

Doc ID: 529618

1. Purpose of Report

For the Vincent Community Board to consider bringing forward funding for the Clyde River Park to match (and therefore receive) additional funding approved by the Tourism Infrastructure Fund.

Recommendations

That the Vincent Community Board:

A. Receives the report and accepts the level of significance.

B. Agrees to continue to support the proposed Clyde River Park development project.

C. Authorises $150,000 be allocated from the Earnscleugh Manuherekia Rural Land Subdivision Fund as Council contribution to the Clyde River Park development project.

2. Background

During the Clyde Heritage Precinct upgrade consultation process that was undertaken in 2017/18 there was a strong desire from the community to connect Clyde with the Clutha River/Mata-Au in a more meaningful way.

A walkway link was planned from the main business area to the river below, with construction of a river park area including playground, toilets, upgraded parking and associated landscaping enhancements. There would also be an extension of Miners lane through to Matau street.

Since the original consultation planning work has progressed for the Clyde Heritage Precinct, and has included the River Park area.

Funding for various aspects of the project was applied for through the Tourism Infrastructure Fund (TIF). This was successful, in having $365,000 funding approved. This funding is earmarked for a playground, landscape enhancements, improved lighting, and planting of the Council-owned bank between the river and the central business area.

As a condition of receiving TIF funding, Council is required to match the amount awarded.

During the 2021/31 Long Term Plan discussions, funding for the Clyde River Park was allocated to year four of the plan, with a detailed report to be provided to the Vincent Community Board (The Board) outlining plans and costs. However, to take advantage of the TIF funding opportunity, the funding timeline would need to be brought forward.

3. Discussion

To receive the $365,000 TIF funding approved for this project, Council is required to match the TIF contribution.

So far, a total of $215,000 has been allocated from the district-funded unsubsidised roading budget to provide for the new footpath link and car park improvements, and the Miners Lane Road extension. Therefore, a further $150,000 for the public space improvements of the Clyde River Park is required to match and receive TIF funding.

In short, $150,000 from the Board will enable an additional $300,000 of work to be undertaken.

There are two reserve funds that the Board could potentially access to provide the $150,000 funding for its share of this project:

Fund	Can be used in Alexandra?	Can be used in Clyde?	Balance (as at 30 June 2020)
Earnscleugh Manuherekia Rural Land Subdivision Fund	✘	🗸	$472,226
Alexandra Reserves Contribution Fund	🗸	🗸	$470,256

However, it is important to note the geographic areas that the funds can be used in. The Alexandra Reserves Contribution Fund can be used in ward areas beyond Clyde, but the Earnscleugh Manuherekia Rural Land Subdivision Fund cannot be used so broadly. Therefore, it would not be appropriate to use the Alexandra Reserves Contribution Fund for this project that applies only to Clyde. Instead, it is recommended to use the Earnscleugh Manuherekia Rural Land Subdivision Fund.

4. Options

Option 1 – (Recommended)

The Board authorises $150,000 be allocated from the Earnscleugh Manuherekia Rural Land Subdivision Fund as Council contribution to the Clyde River Park development project.

Advantages:

· The community-initiated project can be progressed.

· The $365,000 of Tourism Infrastructure Fund funding approved for this project can be received.

Disadvantages:

· The Earnscleugh Manuherekia Rural Land Subdivision Fund will be reduced by $150,000.

Option 2

The Board continues to support the Clyde River Park development project but does not allocate funding towards it this stage.

Advantages:

· Funds will not be required from the Earnscleugh Manuherekia Rural Land Subdivision Fund.

Disadvantages:

· The Clyde River Park project cannot progress.

· Tourism Infrastructure Fund funding approved for this project cannot be received.

5. Compliance

Local Government Act 2002 Purpose Provisions	This decision promotes the social and economic wellbeing of the Clyde community, in the present and for the future, by connecting the town to the Clutha River/Mata-Au and providing enhanced amenities for visitors and locals, which in turn will enhance economic development.
Financial implications – Is this decision consistent with proposed activities and budgets in long term plan/annual plan?	By utilising the Earnscleugh Manuherekia Rural Land Subdivision Fund to contribute to this project there will be no impact on rates. Using this Fund for the project is appropriate as it is funded by contributions received from local subdivisions to assist with funding future growth-related projects in the specific local area. The project is not contemplated within the 2018/28 Long Term Plan but is identified in year four of the 2021/31 Long Term Plan.
Decision consistent with other Council plans and policies? Such as the District Plan, Economic Development Strategy etc.	The plan is consistent with Council plans and policies.
Considerations as to sustainability, the environment and climate change impacts	There are no perceived negative environmental effects from this project.
Risks Analysis	There is no specific risk to Council.
Significance, Consultation and Engagement (internal and external)	Consultation for the Clyde River Park development project was undertaken with the community in 2017/18.

6. Next Steps

· Receive Tourism Infrastructure Fund (TIF) funding.

· Complete final plans and designs for Clyde River Park.

· Commence physical works as soon as practical after plans and designs completed.

The public will be kept informed on progress throughout the project.

7. Attachments

Nil

Report author:	Reviewed and authorised by:

Gordon Bailey	Louise van der Voort
Parks and Recreation Manager	Executive Manager - Planning and Environment
30/03/2021	30/03/2021

Vincent Community Board meeting

12 April 2021

President Secretary

David Beer Sue Mort

Phone: 03 4493017 Phone: 03 4487450

Email: d.beer1308@gmail.com Email: torridon9@gmail.com

130A McArthur Road, Alexandra 9391 Chance House, 5 Lanes Rd, Alexandra 9320

MINUTES OF KEEP ALEXANDRA CLYDE BEAUTIFUL MEETING HELD AT 5 LANES ROAD ALEXANDRA

On Monday 22nd February 2021

PRESENT: David Beer, Sue Mort, Bev Thomson, Allan Johnston, Anna Robinson

APOLOGIES: Roger Browne, Karin Bowen, Ann & Barrie Wills

MINUTES OF PREVIOUS MEETING

Amendments

Correct date, should have read 25^th January

A new recruit to KACB, Debbie Smith attended the meeting.

From Ian Mann. A correction to text under CLEAN UPS. Warehouse litter and mowing issue – this was not Delta.

Downer now have the contract with ORC to maintain the Stop Banks which ewas the area that received the complaints about mown litter. Downer subcontract to Whitestone Contracting who do the physical mowing. Issue was passed to ORC to sort with their contractor

Secretary moved that the minutes, having been amended at the Meeting, be accepted as a true and correct record.

Bev Seconded Carried

BUSINESS ARISING FROM THE MINUTES.

Dealt with in Reports

CORRESPONDENCE/ EMAILS:

IN Several messages regarding funeral for Dennis Cronin.

Jan 28 Barrie Wills Rubbish by Warehouse car park

Jan 27 Karin Bowen Clyde Cemetery Plan

Jan 28 Roger Browne re Council funding

Feb 3 KNZB Beautiful News

Feb 5 Draft Ideas for Mural

Feb Ian Mann Kamaka Walkway issues – garden rubbish, trees

Feb 10 Correction to Minutes

Feb11 Jennie Robertson Notes from meeting about Mural

Feb 17 Anna Robinson Mural

Feb18 Ann wills request for refund of expenses

Feb 18 Notice of donation of seat to Hospital

OUT

Feb4 Ann Wills Letter to Ian Mann re Kamaka Walkway

Feb 9 Ann Wills, David Beer reply to Bruce Potter re Mural proposals

Secretary moved that the correspondence be accepted. Seconded David Carried

FINANCE:

Cheque Account: $7919.16

Term Deposit: 9341.17

ANZ Serious Saver 7292.35

ACCOUNTS TO BE PAID Paid 25/2

Ann Wills Kamaka $20.16

David Beer Hanging Baskets 46.92

Mackies Nursery Hanging Baskets 630.20

$690.78

Treasurer moved that finances be accepted as a true and correct record. Seconded Allan Carried

Finances – Our Future

David circulated a Report from VCB Doc ID 519329 on the Grants Programme for 2021 – 2022 with the purpose of considering the process of grant applications following the adoption of the 2021 – 2031 Long Term Plan.

All grants to be considered in a contestable manner. Individual applications to be heard when the Long term Plan is adopted in late June 2021. Re “experiencing financial hardship” clause, KACB unlikely to qualify as we have accumulated money.

A case will have to be put together to be in the running for funds.

We cannot guarantee success with our bid and need to consider other ways of obtaining funds.

REPORTS:

1. RAIL TRAIL PROJECT - Karin Bowen

Spraying of weeds delayed as Barrie is incapacitated. Sporadic, rampant Lucerne. Mowing needs attending to.

We do need decisions on the species of replacement trees and the number

2. KAMAKA WALKWAY – Ann Wills/ Sue Mort

Ann emailed Ian Mann about 2 fallen trees and asked if he could approach our neighbor at the top end who constantly dumps his hedge clippings over our plants. At lower end another neighbor dumping lawn clipping over his fence.

Macrocarpa Seat near top rock has sharp edges needs attention.

17 Feb a successful Working Bee clearing around our young native copse, dead flax leaves and weeds close to the track.

Irrigation working.

Thanks to Aynsley Harding, Marion Peyton, Ann Paton, Bev Thomson, Loretta Bush Sue Mort and our leader Ann Wills

3. HANGING BASKETS – Allan Johnston

Working Bee 4^th Feb to maintain baskets. Watering system checked, found major leak - repaired

Dead plants and weed removed from the baskets on the Paper Plus side of the street. Replaced quantity of plants to prolong

Their life.

General opinion was that the baskets lacked colour. There is a lot of white Alyssum. Barrie made them up when his plant stocks

were low.

With a reminder from David we received an account on 25/2 Is it expensive compared to other years?

Comment – the Council’s annual displays around the Cenotaph are always good – colour and robustness. Could we tap into

their suppliers and do them ourselves?

4. BEST STREET & CUL DE SAC COMPETITION –

5. LINGER AND DIE; DUNSTAN GOLD PLANTINGS –

6. CLEAN-UPS - David Beer

7. VINCENT COMMUNITY BOARD –

8. WORLD ENVIRONMENT DAY/MAD4CO – Bev/ Maureen

9. LOOKOUT RESERVE– Beverley Thomson

Reserve looking good

To do – experimental plantings 0f 25 plants at Shaky Reserve with no water

Contact Ren about Poplar Grove

10. ART IN THE COMMUNITY – Ann Wills

Mural

David & Ann attended a meeting on 26^th Jan, Bruce Potter gave a breakdown of his ideas, costs and a copy of his book

‘ Doodle Bug’ as ideas of his artwork and possible style He ask those in attendance to brainstorm for ideas and send them on

WE NEED TO CONTRIBUTE

The Breen Wall (Ezy Kitchens) is 8 metres high by 20 metres. It has been built encroaching on DOC land. As a concession the wall has to be beautified. Property owners are The Tucker Hill Group. Breens are shareholders and lease the building.

A cartoon style collage submitted by Bruce is complex featuring iconic C.O. images as well as foreign animals. Native plants

are not included. The wall is 8 metres high, length 20 metres. Do we need to cover such a huge space?

A cartoon style approach to the work could be achieved in stages. Think $50 per square ft. for the artist’s fees!

Financing the work. Waiting to hear if the Rail Trust would contribute. Otago Community Trust a likely source of funds.

Discussion on KACB connecting with the Junior Youth Forum and Bruce Potter. Possibility of a site visit to look at native

Plants that could be incorporated into the mural. Deb.? And Charlene? Are the coordinators. Ann has worked with Deb on the

seat painting at Kamaka project.

Useful contact, Dunstan School Community Services Coordinator – Helen Adams

Seating

Ann took the vandalized table- seat (from bank of Clutha River) to the Menzshed for repair. Like us they are not happy that this

has reoccurred.

Ann repainted top and seat of the table comb. For the hospital. Barrie added a donation plaque to the top. Delivery complete.

11. SEND DELEGATE TO KNZB NATIONAL CONFERENCE

12. JOLENDALE PARK ARONUI DAM - Barrie Wills

13. ALEXANDRA GARDEN - Karin Bowen

Karin, Ann and Sue weeded the garden on 14^th Feb. Cotoneaster pruned. A pile of cigarette butts collected.

How do you solve the problem? Bev – sink a receptacle in the ground, next to the seats, which can be lifted out and emptied.

14. ALEXANDRA ENTRANCE SIGNS -

Correspondence to CODC RE Manuherikia Road sign with request to replace the riverstones and plants removed when the main

was replaced. Awaiting reply.

Allan reports that on evening of 21^st Feb. no lighting on any of the 3 signs.

GENERAL:

Facebook. KACB to be advertised on C.O. general site. We need to post forthcoming events. Bev can get technical assistance

From Anna. Anna tells us Instagram is what youth of today use.

Dennis Cronin, a remarkable gentleman, aged 88, died on February 19^th at his home in Ranui. A Requiem Mass to be held at

St John the Baptist Catholic Church on Tuesday 23rd February 1.30pm

Ann has written a heartfelt eulogy but is not in Alexandra on Tuesday to deliver it.

Karin, Sue and David – apologies not able to attend funeral. Bev prepared to step in for Ann if the funeral programme allows.

Clyde Cemetery

Anna asking if the Heritage Trust is involved with reviewing the plan and recognizing the importance to our local history.

KACB AGM Monday 29^th March 7.30pm

Venue to be confirmed. Looking at using Industrial Café’s Meeting Room. A good location to attract

participants/new members. Refreshment option to be priced.

Advertising – C.O. App, Facebook and C.O. News

Please advise Sue Mort if unable to attend Tel. 448 7450

Email torridon9@gmail.com

Vincent Community Board meeting

12 April 2021

Vincent Community Board Status Report on Resolutions

Chief Executive

Resolution 20.6.8 – November 2020

Vincent Promotions Grant Applications 2020-21 Financial Year (Doc ID 511048)

That the Board:

A. Receives the report and accepts the level of significance.

B. Approve a grant of $1,500 to St Bathans Area Community Association Inc. for the St Bathans Multi Arts Festival January 2021. The grant to be used for event operational costs including kidzone area, Public Address system, traffic management, crowd management, rubbish removal as specified in the application.

Requested $3,000 Approved $ 1,500

C. Approve a grant of $10,000 to The Prospector Event Ltd for the Prospector MTB Stage Race event 4 – 7 March 2021. The grant to be applied to event costs as identified in the application – event timing system, signage, website, advertising and promotion, toilets and sanitation.

Requested $10,000 Approved $ 10,000

STATUS

April 2021 – St Bathans Multi Arts Festival Report back received. Attached Appendix 1

April 2021 – Prospector Event held in March – positive feedback and good media coverage observed. Report back to come.

February 2021 – grants uplifted. Staff to follow up with St Bathans Multi Arts Festival requesting report back now that the event has happened.

January 2021 – applicant advised of Resolution together with purchase order required for uplifting grant.

November 2020 – Action memo sent to the Media and Marketing Manager.

Resolution 19.8.13 – December 2019

Development of a Multi-use Community Hub at the Omakau Recreation Reserve (PRJ 01‑2017‑01)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agrees to support in principle the development of a purpose-built multi-use community facility for Omakau and surrounding communities, as outlined in Global Leisure Group’s feasibility study.

C. Approves the construction of the facility on the Omakau Recreation Reserve, at a location to be determined by the community, subject to project funding and regulatory consent approvals.

D. Agrees in principle, subject to further work, that the rough concept design for the facility be progressed to developed design stage, to enable future funding discussions and consideration by the Board.

STATUS

April 2021 – No further update.

February 2021 – A $1million financial contribution to the construction of the hub has been included as a consultation topic in Council’s 2021 Long-term Plan community engagement.

July-December 2020 – The working group has confirmed the building site and is currently developing draft building designs.

June 2020 - The working group for this project are re-establishing meetings as of 10 June. (Their first meeting is this evening).

April 2020 – The COVID-19 lockdown has temporarily stalled community meetings.

March 2020 – The Omakau Recreation Reserve Committee is progressing community conversations about an appropriate building site and user needs, so that the detailed design will take into account as many potential users as possible.

December 2019 – Action memo sent to Community and Engagement Manager.

Resolution 19.8.15 – December 2019

Vincent Promotions Grant Applications 2020-21 financial year (Doc ID 432782)

That the Board:

A. Receives the report and accepts the level of significance.

B. Approves a grant of $3,000 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Central Otago A & P Show February 2021.

1. Requested: $6,000 Approved $3,000

C. Approves a grant of $3,500 from the 2020-21 financial year Vincent Promotions cost centre 2033 2460 to Waiata Theatre Productions Ltd for costs associated with rights and backing track hire to stage Jesus Christ Superstar shows in Clyde, 2 – 19 July 2020.

2. Requested: $7,000 Approved $3,500

Notes that Promotions grants are approved subject to meeting the requirements of the Central Otago District Council grants policy dated August 2019 and recipients should ensure that:

· All necessary legal requirements associated with the event or project are the responsibility of and must be met by the grant recipient.

· The event or project adheres to other relevant Council policies e.g. sustainability, smoke-free policy.

· Information on the event is provided in a timely manner to Central Otago Visitor Centres and Tourism Central Otago for promotional and information purposes.

· Grant recipients should acknowledge Council and the relevant Community Board as a funding provider in promotional material as and when appropriate.

STATUS

April 2021 – Staff to follow up with A & P Show re report back now that event has happened.

February 2021 – Grant uplifted for A & P Show. no further update both events yet to take place.

January 2021 – Staff confirm that as advised in status update April 2020 – Waiata Theatre company event was deferred due to the impact of COVID 19 and will take place in 2021, therefore intention is to uplift grant approximately June 2021 – still within the financial year approved. Should the Board no longer wish to support the event the applicant should be advised as early as possible the approved grant is not available for uplift.

November 2020 – No further update Grants not yet uplifted.

August 2020 – No further update. Grants not yet uplifted.

July 2020 – No further update. Grants not yet uplifted.

June 2020 – No further update expected until grants uplifted in new financial year and following the events being held for report backs.

April 2020 – COVID 19 restrictions have resulted in the Waiata Theatre co. having to defer the shows until July 2021. They will run the same show under the same conditions as the original application and have approval to hold over the rights and backing track hire. They have requested to be able to uplift the approved grant for the deferred event. The approved grant would not be released until Jun / Jul 2021 on confirmation the production will be staged.

March 2019 – Applicants advised of Board decision with details on when and how to draw down approved grants. Purchase orders raised. Grants will not be accessed until after 1 July 2020: new financial year.

December 2019 – Action memo sent to Media and Marketing Manager

Planning and Environment

Resolution 20.5.5 – September 2020

Alexandra Theatre – Stage Upgrade (Doc ID 501525)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agrees to proceed with the Alexandra Theatre Stage Upgrade Project at an updated estimate cost at the detailed design stage of $590,000.

C. Approves the updated funding structure of the project to be as follows:

Central Otago District Council	33%
Otago Community Trust	10%
Lotteries Community Facilities	44%
Transpower Community Care Fund	8%
Alexander McMillan Trust	5%

The draft Long Term Plan 2021/31 to be updated once the project tender has been concluded.

D. Approves the updated project programme as outlined in the report, and instructs Council staff to start the tendering process.

STATUS

March 2021 – Funding applications lodged. Outcome expected end June 2021.

February 2021 – Contract awarded subject to funding. Funding applications underway.

December 2020 – Tender has now closed and assessment is underway.

November 2020 – Drafting of tender documents are underway.

September 2020 – Action memo sent to the Property and Facilities Officer – Vincent and Teviot Valley.

Resolution 20.5.6 – September 2020

Adoption of the Draft Molyneux Park Reserve Management Plan 2020

(COM- 07 - 61-09)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agrees to adopt the Draft Molyneux Park Reserve Management Plan 2020 and notify the plan for public submission.

C. Agrees that the Vincent Community Board hear submissions received on the draft plan.

STATUS CLOSED

March 2021 – The plan was adopted by Council at its meeting 24 March 2021.

February 2021 – Submitters will be heard at March meeting.

December 2020 – Consultation period ended late November 2020. Assessment of submissions underway with report and hearing of submissions scheduled for 2 March meeting of Vincent Community Board.

November 2020 – The Plan is out for public consultation for two months. This will not come back to the Board until early in the new year.

September 2020 – Action memo sent to the Parks and Recreation Manager.

Resolution 20.2.9 – May 2020

Alexandra Cemetery Arnott Street Boundary Treatment (Doc ID 440203)

That the Board:

A. Receives the report and accepts the level of significance.

B. Agrees that the planting of the Salvation Army community garden screen planting and the fencing and planting of the northern Arnott Street buffer zone proceed as approved in the 2019/2020 Annual Plan.

C. Agrees to the removal of all encroachments on the reserve, and the fencing of the common boundary between Arnott Street East and the reserve, where no common boundary fence exists, by the end of the calendar year.

STATUS

March 2021 – Final neighbouring property owners still in discussion with Council on a timeline for removal of encroachments.

February 2021 - Encroachment removal and boundary fencing works imminent.

December 2020 – The planting and irrigation components of the project are now complete and plants are thriving. Encroachment removal and boundary fencing discussions with property owners is to commence in January 2021.

November 2020 – Planting, irrigation mains, fencing, and plant protection completed. Temporary irrigation is still in place to establish both the border and the grass cover while the irrigation contractor waited for the planting to be completed. Permanent irrigation completion is imminent. One neighbour to the site has been of great support in keeping the irrigation operating through high wind periods to both control dust and ensure plant survival.

September 2020 – Works stalled due to contractor availability. Issues will be addressed to see planting and fencing completed by the end of September.

July 2020 – Community garden screen planting project commenced 13 July 2020 with the removal of the derelict water race and the installation of irrigation. Fencing will follow with the planting likely to be completed by 31^st August 2020.

May 2020 – Letter sent to all Arnott Street property owners who adjoin the reserve advising them of the Board’s decision. Project re-costing underway for a June start on implementation of buffer planting works. Removal of the derelict water race reviewed as possible pending agreement from Heritage New Zealand.

May 2020 – Action memo sent to Parks Projects Officer

Resolution 19.6.10 – September 2019

Dunstan Golf Club Incorporated – Lease Application (PRO 63-4019-L1)

A. RESOLVED that the report be received, and the level of significance accepted.

B. APPROVED the granting of a lease over part of the Clyde Recreation Reserve, to Dunstan Golf Club Incorporated, for:

· their actual area of occupation, being approximately 26.6000 hectares

· for a term of 33 years

· at a rental to be determined by the new Community Board following the receipt of additional financial information.

C. AGREED that the Chief Executive be authorised to do all that is necessary to give effect to the Resolution.

STATUS

March 2021 – Email sent to the Club’s lawyer requesting update on execution.

February 2021 – Final draft of lease (recognizing adoption of Community Leasing and Licensing Policy) returned to club lawyer for consideration.

December 2020 – Feedback from the Club regarding the new Community Lease Policy is being considered.

November 2020 – Further follow up email sent to AWS Legal – they have received instructions from the Club and are hoping to come back officially by the end of October.

September 2020 – Follow up email sent to AWS Legal for advice on where the Club is at re consideration and execution of the new lease.

July 2020 – AWS Legal are reviewing the lease agreement on behalf of the Club.

June 2020 – No update available at this time.

May 2020 – Drafting of lease finalised. Document is with the Club for execution.

April 2020 – Drafting of lease underway.

March 2020 – Advice taken on defining boundaries and survey. New title to be issued in name of CODC.

January 2020 – Lease can be drafted once advice on survey of boundaries is received. Refer also as per Resolution 19.8.10

November 2019 – Report for further information is going to the next meeting of the Board in December.

October 2019 – Action memo sent to the Property Officer – Statutory.

Resolution 17.7.12 – September 2017

Council Owned Land, Pines Plantation Area North of Molyneux Park Netball Courts Alexandra – Consider Sale/Development of Residential Land (PRO 61-2079-00)

A. RESOLVED that the report be received and the level of significance accepted.

B. RESOLVED that the Board agreed to the sale of part of Lot 25 DP 3194 and part of Lot 6 DP 300663, located south of the Transpower corridor at the north end of Alexandra and adjacent to the Central Otago Rail trail.

C. RESOLVED that the Board agreed to sale of the land by way of a joint venture development and sale of Lots, the minimum terms and conditions including:

· The joint venture partner funding development with no security registered over the land.

· Council receiving block value.

· Council receiving 50% of the net profit, with a minimum guaranteed of $500,000.

· Priority order of call on sales income:

First: Payment of GST on the relevant sale.

Second: Payment of any commission and selling costs on the relevant sale.

Third: Payment to the Developer of a fixed portion of the estimated Project Development Costs per lot as specified in the Initial Budget Estimate and as updated by the Development Costs Estimate breakdown.

Fourth: Payment of all of the balance settlement monies to Council until it has received a sum equivalent to the agreed block value.

Fifth: Payment of all of the balance settlement monies to Council until it has received an amount equivalent to the agreed minimum profit share to Council

Sixth: Payment of all of the balance to the Developer for actual Project Costs incurred in accordance with this Agreement.

Seventh: Payment of all of the balance amounts (being the Profit Share) to be divided 50 / 50 (after allowance for payment of the Minimum Profit to Council.

D. RESOLVED that the Board agreed to delegate to the Chief Executive the authority to select the preferred joint venture offer and negotiate “without prejudice” a joint venture agreement.

E. AGREED that the Chief Executive be authorised to do all necessary to achieve a joint venture agreement.

STATUS

March 2021 – Construction work continues.

February 2021 – 3910 contract executed. Detailed update was emailed to the board separate to this Status Report.

December 2020 – Deed of novation signed by all parties.

November 2020 – Variation to agreement has been drafted to accommodate staging. Currently with developer for consideration. Discussions are also being held about future entity, as one partner has passed away.

September 2020 – Work expected to start on site in October for Stage 1 and some sections will be marketed. Stage 1 completion scheduled for April 2021.

August 2020 – Continuing to await outcome of Shovel Ready Projects application as this

may affect how development progresses.

July 2020 – Still awaiting outcome of Shovel Rady Projects application which may affect

how development progresses.

May 2020 – Delays with engineering design and construction start date due to Covid 19.

Engineering design mostly complete and work on site expected to start soon with a staged

approach. Awaiting outcome of Shovel Ready Projects application which may affect how

this development progresses.

February 2020 – The developer is working on engineering design for subdivision to be

approved by Council. Work expected to start on site for subdivision in approximately 6

weeks.

January 2019 – Subdivision consent granted 18 December 2019.

November 2019 – Subdivision consent was lodged on 22 November 2019.

October 2019 - The affected party consultation process with NZTA and Transpower is now

complete however the process with DOC is still being progressed. Once finalized, the

application to connect Dunstan Road to the State Highway will be complete. Subdivision

consent will then be lodged.

September 2019 - The affected party consultation process with NZTA, Transpower and

DOC for the application to connect Dunstan Road to the State Highway is almost complete.

The developer is also close to finalising the subdivision plan to allow for the resource

consent to be lodged.

July 2019 – Subdivision consent expected to be lodged in August.

June 2019 – Tree felling complete. Subdivision consent expected to be lodged in July or

August.

May 2019 - Tree felling commenced 20 May and is expected to take up to 6 weeks to

complete. Subdivision scheme plan close to being finalised before resource consent

application.

April 2019 – Security fencing has been completed. Felling of trees expected to commence

in the next month. Concept plan is in final draft. Next step is for the surveyor to apply for

resource consent.

March 2019 – Concept plan is in final draft. Next step is for the surveyor to convert to a

scheme plan and apply for resource consent. The fencer is booked in for March.

January 2019 – Development agreement was signed by AC & JV Holdings before Christmas. Subdivision plan now being developed for resource consent application and removal of trees expected to start mid to late January.

October 2018 – The development agreement is with the developer’s accountant for

information. Execution imminent.

September 2018 – The development agreement is under final review.

August 2018 – Risk and Procurement Manager finalising development agreement to allow

development to proceed.

June 2018 – Preferred developer approved. All interested parties being advised week of 11

June. Agreement still being finalised to enable negotiation to proceed.

April 2018 – No change.

March 2018 – Staff finalising the preferred terms of agreement.

February 2018 – Requests received. Council staff have been finalising the preferred terms

of agreement to get the best outcome prior to selecting a party, including understanding tax

implications.

December 2017 – Request for Proposals was advertised in major New Zealand newspapers

at the end of November 2017 with proposals due by 22 December. Three complying

proposals received.

November 2017 – Council solicitor has provided first draft of RFI document for staff review.

September 2017- On agenda for Council approval for the land sale.

September 2017 – Action Memo sent to Property and Facilities Manager.

[1] The older persons’ working group is considering re-canvassing the survey in the outlying areas at a later time

[2] 2018 Census data reports 78% of dwelling occupants in the Earnscleugh, Dunstan, Clyde and Alexandra areas owned by the occupant or a family trust – Statistics New Zealand


AGENDA Vincent Community Board Meeting Monday, 12 April 2021
Date:	Monday, 12 April 2021
Time:	2.00 pm
Location:	Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra
(Unless Central Government changes COVID-19 meeting restrictions before then, in which case it will be held electronically using Microsoft Teams and livestreamed) Sanchia Jacobs Chief Executive Officer

Report author:	Reviewed and authorised by:

Paula Penno	Sanchia Jacobs
Community and Engagement Manager	Chief Executive Officer
25/03/2021	30/03/2021

Report author:	Reviewed and authorised by:

Wayne McEnteer	Sanchia Jacobs
Governance Support Officer	Chief Executive Officer
29/03/2021	30/3/2021