MINUTES OF A
mEETING OF THE Teviot
Valley Community Board
HELD IN THE Roxburgh
Service Centre, 120 Scotland Street, Roxburgh
ON Thursday, 22 April
2021 COMMENCING AT 2.01 pm
PRESENT: Mr R Gunn (Chair), Ms C Aitchison, Mr N Dalley, Cr S Jeffery
IN ATTENDANCE: T Cadogan (Mayor), S Jacobs (Chief Executive Officer), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), J McCallum (Roading Manager), C Martin (Property and Facilities Officer – Vincent and Teviot Valley), L Stronach (Property Officer – Statutory), M Gordon (Parks Officer – Projects) and W McEnteer (Governance Support Officer)
1 Apologies
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Moved: Aitchison Seconded: Dalley That the apology received from Ms Feinerman be accepted. |
2 Public Forum
Ann Hill – Teviot Valley Walkways Committee
Ms Hill discussed the current and future projects that the Teviot Valley Walkways Committee plan to undertake. She discussed, in particular, the track from Grovers Hill that goes to Frogs Peak and the walkway down. She mentioned that the group had most of the funds for the project, but needed some from their reserves which were held by the Teviot Valley Community Board. In response, Ms Hill was advised that staff would be requested to provide a formal report to the Board to discuss options.
3 Confirmation of Minutes
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Moved: Jeffery Seconded: Aitchison That the public minutes of the Teviot Valley Community Board Meeting held on 11 March 2021 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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21.3.3 Application to Lease Part of the Roxburgh Recreation Reserve |
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To consider an application to lease part of Part Section 181 Block II Teviot Survey District, being part of the Roxburgh Recreation Reserve, for grazing purposes. |
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Moved: Jeffery Seconded: Dalley That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Agrees to grant a lease over 4500 square metres of Part Section 181 Block II Teviot Survey District (recreation reserve) to the Applicant on the following terms and conditions: · Term Five (5) Years · Right of Renewal One (1) of Five (5) Years · Rent $1 (plus GST) per annum, if demanded Subject to: · The Applicant paying all costs associated with the public advertising in the Central Otago News · The Applicant fencing the perimeter of the lease area and using the land in conjunction with his own. · The lease complying with the provisions of Schedule 1 of the Reserves Act 1977. · The Minister of Conservation’s consent. C. Authorises the Chief Executive to do all that is necessary to give effect to the resolution. |
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To consider an application to allocate funding to the construction of a headstone beam at the Ettrick Cemetery. |
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Moved: Gunn Seconded: Dalley That the Teviot Valley Community Board A. Receives the report and accepts the level of significance. B. Suggests the Ettrick Cemetery Trustees to apply for funding through the Council contestable grants process. |
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To provide information regarding the proposed Roxburgh Streetscape improvements project. |
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Moved: Jeffery Seconded: Aitchison That the report be received. |
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His Worship the Mayor gave a verbal report. He mentioned that the focus at this time was on consultation for the Long-term Plan. He had attended the recent Business Breakfast meeting and the drop in session for the Long-term Plan. He also noted recent comments regarding the Lake Onslow project in the Otago Daily Times. |
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Moved: Gunn Seconded: Jeffery That the Teviot Valley Community Board receives the report. |
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The Chair gave an update on activities and issues since the last meeting: · Attended a Roxburgh swimming pool redevelopment meeting. · Was onsite with the Central Lakes Trust trustees as they visited the current pool and inspected the site for the new proposed pool. · Attended the 20 year celebrations for the Central Lakes Trust held in Roxburgh. · Attended a meeting of Teviot Prospects. · Attended a meeting of the Medical Services Trust. · Met with Amy Owens, Aurora Energy Community Relations Advisor regarding the power pole upgrades and its effect on the community. · Wrote a letter to Waka Kotahi in support of the proposed upgrades to the pedestrian crossing outside Roxburgh Area School. · Attended the recent Business Breakfast meeting. |
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Moved: Jeffery Seconded: Dalley That the report be received. |
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Members gave an update on activities and issues since the last meeting: Ms Aitchison reported on the following:
· Reported that she had submitted a service request regarding issues with the curb side on the corner of Leitholm Place and Scotland Street, Roxburgh. · Attended the 20 year celebrations for the Central Lakes Trust held in Roxburgh. · Attended a meeting to discuss the stage upgrade and screen replacement at the Entertainment Centre. · Reported that she had submitted a service request regarding drainage on Edinburgh Street, Roxburgh.
Mr Dalley reported on the following:
· Attended a meeting of the Teviot Valley Rest Home. · Attended a meeting of the McPhail Trust. · Attended the recent Business Breakfast meeting. · Attended the AGM of the Roxburgh Entertainment Centre.
Councillor Jeffery reported on the following:
· Attended the weekly Zoom meetings with Horticulture New Zealand. · Attended the Three Waters workshop in Wānaka. · Attended an Executive Committee meeting. · Attended a Council meeting. · Attended a meeting for the Central Otago Labour Market Governance Group. · Attended the 20 year celebrations for the Central Lakes Trust held in Roxburgh. · Met with the Teviot Valley Youth Council to discuss the Long-term Plan. · Attended a meeting of the Millers Flat Coffee Group to discuss the Long-term Plan. · Attended a Hearings Panel meeting. · Attended a meeting of the Roxburgh Medical Services Trust. · Attended the recent Business Breakfast meeting. · Attended an Audit and Risk Committee meeting. · Attended the the Long-term Plan drop in session at 103 The Store. · Attended the pre-agenda meeting for the upcoming Council meeting. · Mentioned further comments to him regarding the entrance to the Millers Flat bridge. · Discussed the possibility of the district council taking over the toilet block at Lake Roxburgh Village. They had been recently closed and were no longer being maintained. It was mentioned that this would be useful for cyclists using the various trails in the area. Staff would follow up on this. · Queried whether the pensioner flats in Roxburgh would have their double glazing before winter as there had been no activity there recently. |
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Moved: Gunn Seconded: Aitchison That the report be received. |
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Moved: Jeffery Seconded: Aitchison That the report be received. |
The date of the next scheduled meeting is 20 May 2021.
The Meeting closed at 3.58 pm.
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CHAIR / /