Minutes of Vincent Community Board meeting

MINUTES OF A mEETING OF THE
Vincent Community Board
HELD IN THE Ngā Hau e Whā, William Fraser Building,

1 Dunorling Street, Alexandra
ON Tuesday, 2 March 2021 COMMENCING AT 2.02 pm

PRESENT: Cr M McPherson (Chairperson), Mr R Garbutt (Deputy Chair), Dr R Browne, Cr L Claridge, Cr I Cooney, Ms A Robinson, Ms S Stirling-Lindsay

IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), Q Penniall (Environmental Engineering Officer), D McKewen (Accountant), W McEnteer (Governance Support Officer)

1 Apologies

There were no apologies for this meeting.

Note: Cr Claridge arrived at the meeting at 2:03pm.

2 Public Forum

Senior Sergeant Clinton Wright – Police Report

Senior Sergeant Wright gave an update on policing in the district. He reported a rise in family harm calls over the Christmas and New Year period, but noted that the total number of cases was down. He mentioned a rise in juvenile offending and noted that the focus was to move people to where they had greater support. He acknowledged that COVID-19 had returned to the community in Auckland and recognised his colleagues there and said that police were monitoring the situation here in case of any community cases in Central Otago. He reported that police were currently working with a variety of agencies to prepare for possible call outs to the new bike trail between Clyde and Cromwell. He mentioned that police were looking to recruit more officers for rural areas at the moment.

Bill Siddells (Central Cinemas) and Dianne Duncan (Central Stories)

Mr Siddells spoke to the letter included with the agenda papers seeking a letter of support for external funders for movable furniture for the meeting room at Central Stories. He said that it was a way to make the room use more flexible for users of the room. Currently Central Cinemas share the room with Alexandra and Districts Museum Inc as part of their agreement. Ms Duncan mentioned that the board of Alexandra and Districts Museum Inc had not seen the letter nor had it been discussed as a board. She said that she was there as Brian Budd had been unable to make it on the day. She mentioned that the museum used the room one day a week for interviews for their oral history collection. Mr Siddells and Ms Duncan then responded to questions from the Board.

3 Confirmation of Minutes

Committee Resolution

Moved: Browne

Seconded: Cooney

That the public minutes of the Vincent Community Board meeting held on 19 January 2021 be confirmed as a true and correct record.

Carried

4 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. Ms Robinson declared that she was now a member of the Vallance Cottage working group. Ms Sterling-Lindsay declared she was now on the Alexandra Community Arts Council. She also declared that she is assisting Ms Robinson with her liaison role at the St Bathans Area Community Association.

5 Reports for Decisions

21.2.2 Draft Molyneux Park Reserve Management Plan 2021

To consider the Draft submissions of the Molyneux Park Reserve Management Plan 2021 and recommend a final plan to Council for adoption.

There were two members of the public that gave an oral submission to the reserve management Plan.

Mr James Imlach - New Zealand Motor Caravan Association

Mr Imlach acknowledged the privilege that their members have of currently being able to park at Molyneux Park and would like to continue to use the park. He said that they supported the proposals and that they would be happy to enter into a more formal agreement with council. He mentioned that if they could no longer use the site they would like to work with council to find a suitable alternative.

Ms Bridget Winter – Molyneux Turf Incorporated

Ms Winter said that the turf group were in support of option A, but that they had ticked option B in error. She mentioned that they are happy to work with council to work out the best plan for the proposed hockey turf. She said that a north/south orientation would work best, as it maximises playing time and avoided sunstrike issues.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the Vincent Community Board

B. Resolves that the submissions be received.

Carried

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Claridge

That the Vincent Community Board

C. Resolves that the suggested amendments and changes be approved by the Board.

D. Recommends to Council adoption of the Molyneux Park Reserve Management Plan 2021.

Carried

21.2.3 Fees and Charges 2021-22 Schedule

To approve the draft fees and charges schedule for the Vincent Community Board and recommend that Council include these fees and charges in the 2021/31 Long-term Plan.

After discussion it was found that NA was placed in error in the facilities section for Molyneux Park on page 135 of the agenda. Instead it should say no change.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the Vincent Community Board

A. Receives the report and accepts the level of significance.

Carried

Committee Resolution

Moved: Stirling-Lindsay

Seconded: Garbutt

That the Vincent Community Board

B. Recommends to Council to accept the changes for the Vincent Ward to the Fees and Charges Schedule for 2021/22 as detailed and highlighted in Appendix 1 and amendments.

C. Recommends Council adopt the amended fees and charges related to the Vincent Ward as part of the Council’s annual fees and charges for the 2021/22 financial year.

Carried

6 Reports for Information

21.2.4 Vincent Financial Report - Period Ending 31 December 2020

To consider the financial performance overview as at 31 December 2020.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

Note: Mr Garbutt left the meeting at 2.53 pm and returned at 2.55 pm.

Note: Simon Ross from Economech Analytics Limited joined the meeting for item 21.2.5 via Microsoft Teams.

21.2.5 Alexandra Pool Energy Consumption

To provide information on the energy consumption and subsequent energy saving to the Molyneux Swimming Pool since the commissioning of the IceInLine heat transfer unit in 2018.

A report on energy consumption was tabled at the meeting and Mr Ross presented its findings to the Board.

Committee Resolution

Moved: McPherson

Seconded: Cooney

That the report be received.

Carried

Attachments

1 Tabled Report on Energy Consumption at Molyneux Pool.

Note: Mr Cooney left at 3.32 pm and returned at 3.34 pm.

21.2.6 Pool Operating Costs

To provide an update on the cost of operating the Cromwell Pool and Alexandra Pool.

Committee Resolution

Moved: McPherson

Seconded: Robinson

That the report be received.

Carried

7 Mayor’s Report

His Worship the Mayor was not present at the meeting.

8 Chair's Report

21.2.7 Chair's Report

The Chair gave an update on activities and issues since the last meeting:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Met with staff regarding the Clyde Museum.

· Attended a Hearings Panel meeting.

· Attended the Central Otago A&P show.

· Attended a pre-agenda meeting for Vincent Community Board.

· Met with the parks and recreation team to discuss health and safety.

Committee Resolution

Moved: McPherson

Seconded: Garbutt

That the report be received.

Carried

9 Members' Reports

21.2.8 Members' Reports

Members gave an update on activities and issues since the last meeting:

Dr Browne reported on the following:

· Attended a strategy meeting and a special event for Central Otago District Arts Trust.

· Attended several ADMI meetings.

· Attended a meeting of the Dunstan Friendship Club.

· Attended a concert at Central Stories.

· Attended a REAP board meeting.

· Met with Tony Hammington regarding the future plans of the Leaning Rock Retirement Village.

Ms Sterling-Lindsay reported on the following:

· Attended several meetings of the Central Otago Youth Council.

· Attended a meeting of the Blossom Festival committee.

· Attended a community plan group meeting. She reported that they were currently running a helmet campaign. She also reported that the group was planning to invite elected members to a session to reflect on how things were going with the promises that they gave during the last election.

· Mentioned Clutha youth engagement and what support it is given by the Clutha district.

· Attended a Waitaki Mental Health and Addictions Network meeting.

Ms Robinson reported on the following:

· Attended a meeting for Keep Alexandra / Clyde Beautiful regarding a mural to be placed on a wall on the rail trail.

· Attended a Making a Difference for Central Otago meeting.

· Attended the Central Otago Heritage trust AGM.

· Attended a zui for Enviroschools.

· Attended the open day for the Vallance Cottage working group.

· Attended a meeting of Alexandra Community House and discussed the house next door with the church trust.

· Attended a Keep Alexandra / Clyde Beautiful meeting

Councillor Claridge reported on the following:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Reflected on COVID-19 returning to the community in Auckland and the implications for funerals with current level two restrictions.

Councillor Cooney reported on the following:

· Attended a Long-term Plan workshop.

· Attended a Council meeting.

· Met with the chair of the Omakau Recreation Committee.

· Attended the Alexandra / Clyde business breakfast.

Mr Garbutt reported on the following:

· Attended a meeting with staff regarding the Clyde Museum.

· Volunteered at the Vallance Cottage open day.

· Attended the Central Otago Heritage Trust AGM. Noted that some of the work being at Drybread Cemetery at present was discussed.

· Attended a talk at the Alexandra Travel Club.

· Attended a Clyde Museum meeting.

· Attended a Vallance Cottage meeting.

· Attended a meeting of the Coronet Peak work party.

· Attended a Dunstan Golf Club committee meeting.

· Met with the local member of parliament regarding Aurora.

· Discussed a recent residential retirement village phone survey that he had completed.

Committee Resolution

Moved: McPherson

Seconded: Stirling-Lindsay

That the report be received.

Carried

Note: Ms Robinson left the meeting at 4.01 pm

10 Status Reports

21.2.9 Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution

Moved: McPherson

Seconded: Browne

That the report be received.

Carried

11 Date of The Next Meeting

The date of the next scheduled meeting is 12 April 2021.

12 Resolution to Exclude the Public

Committee Resolution

Moved: McPherson

Seconded: Cooney

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
Confidential Minutes of Ordinary Board Meeting	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.2.10 - Clyde Museum Redevelopment Project and the District Museum Strategy	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
21.2.11 - Confidential Governance Report	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

The public were excluded at 4.02pm

The Meeting closed at 5.29 pm.

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CHAIRPERSON