MINUTES OF A mEETING OF THE
Teviot Valley Community Board
HELD IN THE
Roxburgh Service Centre, 120 Scotland Street, Roxburgh
ON
Thursday, 11 March 2021 COMMENCING AT 2.00 pm

 

PRESENT:              Mr R Gunn (Chair), Ms S Feinerman (Deputy Chair), Ms C Aitchison, Mr N Dalley, Cr S Jeffery

IN ATTENDANCE: L Macdonald (Executive Manager - Corporate Services), S Righarts (Chief Advisor), K McCulloch (Corporate Accountant) and W McEnteer (Governance Support Officer)

 

1                 Apologies

There were no apologies.

2                 Public Forum

Constable Rhys Harper and Sergeant Derek Ealson – Police Report

 

Constable Harper and Sergeant Ealson gave an update on policing in the Teviot Valley. They mentioned that CCTV was being investigated for the Teviot Valley as a tool for crime investigation and prevention. They noted the partnership between the Police and the community, in particular the community patrol group. They also said that the community could report anything to Police via the 105 phone number. They mentioned that they were advocating for slower speeds and increased signage outside the school in Roxburgh. Constable Harper and Sergeant Ealson then responded to questions from the Board.

 

3                 Confirmation of Minutes

Committee Resolution 

Moved:               Jeffery

Seconded:          Feinerman

That the minutes of the Teviot Valley Community Board meeting held on 21 January 2021 be confirmed as a true and correct record.

Carried

 

4                 Declaration of Interest

Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.

5                 Reports for Decisions

21.2.2         Teviot Valley Fees and Charges 2021/22 Schedule

To approve the draft fees and charges schedule for the Teviot Valley Community Board and recommend that Council include these fees and charges in the 2021-31 Long-term Plan.

Committee Resolution 

Moved:               Feinerman

Seconded:          Aitchison

That the Teviot Valley Community Board

A.      Receives the report and accepts the level of significance.

B.      Recommends to Council to accept the changes for the Teviot Valley Ward to the Fees and Charges Schedule for 2021-22 as detailed and highlighted in Appendix 1.

C.      Recommends Council adopt the fees and charges related to the Teviot Valley Ward as part of the Council’s annual fees and charges for the 2021-22 financial year.

Carried

 

6                 Reports for Information

21.2.3         Teviot Valley Financial Report - Period Ending 31 December 2020

To consider the financial performance overview as at 31 December 2020.

Committee Resolution 

Moved:               Jeffery

Seconded:          Feinerman

That the report be received.

Carried

 

7                 Mayor’s Report

His Worship the Mayor was not present at this meeting.

8                 Chair's Report

21.2.4         Chair's Report

The Chair gave an update on activities and issues since the last meeting:

·         Attended a meeting of the Teviot Valley Rest Home.

·         Attended a meeting of the Pool Committee.

·         Attended two Roxburgh Medical Services Trust meetings and mentioned the recent resignations of doctors at the health centre.

·         Attended a meeting regarding the main street upgrade.

·         Received a letter from Cliff Parker regarding the Ettrick Cemetery and money set aside for its development. It was noted that staff would investigate.

·         Received a letter from Russell Reed regarding green initiatives of the council. The Chair mentioned that he had spoken to Mayor Cadogan who would respond to Mr Reed shortly.

·         Mentioned recent investigations regarding heat pumps taking heat out of the river and the need to replace the coal boiler used by the Rest home and the Medical Centre. The Roxburgh Area School is also looking at options for their coal boiler, so this could be a combined project.

·         Mentioned signage on the cycleway in particular the difference between the Coal Creek and Clutha Gold Trail tracks. It was noted that further signage is coming.

Committee Resolution 

Moved:               Gunn

Seconded:          Feinerman

That the report be received.

Carried

 

9                 Members' Reports

21.2.5         Members' Reports

Members gave an update on activities and issues since the last meeting:

Mr Dalley reported on the following:

·         Attended several meetings of the Teviot Valley Rest Home.

·         Attended the annual general meeting of Teviot Prospects. Noted that he is currently on a leave of absence as the Chair due to other commitments.

·         Attended the annual general meeting of the Roxburgh Entertainment Centre.

·         Attended a meeting of the McPhail Trust. Mentioned that they are currently reviewing their portfolio.

·         Attended a meeting to discuss the future of the plantation land in Roxburgh East with the Dunedin RSA.

Ms Feinerman reported on the following:

·         Attended a meeting for Teviot Prospects.

·         Attended two meetings of the Pool Committee.

·         Attended the Teviot Valley business breakfast.

·         Attended a meeting for the Tuapeka Bursary. Noted that three students from the Teviot Valley were successful in gaining scholarships.

·         Attended a meeting regarding the beautification of the main street.

·         Mentioned the signage for the Grovers Hill track and that it would be the first track with signage on it.

Ms Aitchison reported on the following:

·         Attended the A&P show and was part of the pet tent.  Mentioned that it was a great turnout on the day.

·         Submitted a service request on behalf of Lions regarding the water quality at Pinders Pond. It was found that Otago Regional Council is responsible for testing and that they would become concerned if there was suspicious algae present.

·         Attended a meeting of the McPhail Trust. Noted that that the trust were reviewing their investment portfolio.

·         Reported she was scheduled to view some broken curbing and submit a service request if it was required.

Councillor Jeffery reported on the following:

·         Attended a meeting via Microsoft Teams regarding freedom camping.

·         Attended a Long-term plan workshop for Council.

·         Attended several meetings of the Roxburgh Medical Services Trust.

·         Attended a Teviot Prospects meeting.

·         Attended a Teviot Valley Community Development meeting. Mentioned that interpretation stories for Pinders Pond were being written.

·         Attended a Council meeting

·         Attended a meeting to discuss museum strategy.

·         Attended several meetings of the Hearings Panel.

·         Attended the Audit and Risk meeting.

·         Attended an Executive Committee meeting.

·         Attended a meeting regarding the main street upgrade.

·         Attended a Central Otago Labour Market meeting.

·         Attended the Economic Development and Community Facilities pre-agenda meeting.

·         Mentioned a phone conversation with Doug Parker regarding the approaches to the Millers Flat bridge and their appearance.

·         Noted the potholes at the southern end of Craig Flat Road.

Committee Resolution 

Moved:               Jeffery

Seconded:          Dalley

That the report be received.

Carried

 

10               Status Reports

21.2.6         Governance Report

To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates.

Committee Resolution 

Moved:               Gunn

Seconded:          Feinerman

That the report be received.

Carried

 

11               Date of The Next Meeting

The date of the next scheduled meeting is 22 April 2021.

 

The Meeting closed at 4.24 pm.

 

 

...................................................

CHAIRPERSON