MINUTES OF A
mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell
Service Centre, 42 The Mall, Cromwell
ON Monday, 8 March
2021 COMMENCING AT 2.00 pm
PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Mr R Dicey, Cr N Gillespie, Cr C Laws, Cr N McKinlay
IN ATTENDANCE: S Jacobs (Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G Bailey (Parks and Recreation Manager), L Stronach (Property Officer – Statutory), D McKewen (Accountant) and W McEnteer (Governance Support Officer)
1 Apologies
2 Public Forum
Doreen Evans and Dave Anderson – St John House Build Application
Ms Evans and Mr Anderson discussed the current fundraising project for St John. Both Rotary and Lions were engaged in building a house and funds from its sale would go towards the new St John station house in Cromwell. They mentioned that there were a number of trades that had supplied labour and suppliers that had donated goods. They asked if it was possible for council to donate time as well in the form of waived fees for processing consents. It was noted that those costs were governed by legislation. Ms Evans and Mr Anderson then responded to questions from the board.
3 Confirmation of Minutes
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Moved: McKinlay Seconded: Murray That the public minutes of the Cromwell Community Board meeting held on 18 January 2021 be confirmed as a true and correct record. |
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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To approve the draft fees and charges schedule for the Cromwell Community Board and recommend that Council include these fees and charges in the 2021-31 Long-term Plan. After discussion it was found on page 34 of the agenda that the cost of commercial activity on the Alpha Street Reserve should read $400, not $1600 and it was noted that NA should read no change on the fees and charges schedule. |
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Moved: Laws Seconded: McKinlay That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Recommends to Council to accept the changes for the Cromwell Ward to the Fees and Charges Schedule for 2021-22 as detailed and highlighted in Appendix 1 and discussed above. C. Recommends Council adopt the fees and charges related to the Cromwell Ward and any amendments as part of the Council’s annual fees and charges for the 2021-22 financial year. |
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21.2.3 Cromwell Financial Report - period ending 31 December 2020 |
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To consider the financial performance overview as at 31 December 2020. |
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Moved: Buchanan Seconded: Dicey That the report be received. |
Note: With the permission of the Chair, item 21.2.5 was taken at this point.
Note: Mr Brendan French from Waka Kotahi and Mr Richard Hilliard from WSP Global Limited joined the meeting for item 21.2.5.
Note: Mr Nathan Archer from Landpro joined the meeting for item 21.2.4.
Note: Mr Buchanan left the meeting at 2.41pm and returned at 2.44 pm.
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To consider allocating additional funding for replacing the existing Cromwell Pool LPG heating system with a water sourced heat pump unit. |
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Moved: Dicey Seconded: Laws That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Approves additional funding of up to $162,000 for the Cromwell Pool water sourced heating project from the Cromwell Reserves Contribution cost centre. |
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To provide an update on the cost of operating the Cromwell Pool and Alexandra Pool. |
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Moved: McKinlay Seconded: Murray That the report be received. |
His Worship the Mayor was not present at this meeting.
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The Chair gave an update on activities and issues since the last meeting: · Attended a meeting of the Museum Trust. Reported good visitor numbers for January. Noted that the trust was thinking about their winter series and a venue for that. · Attended a mihi whakatau at Cromwell College and spoke on behalf of new staff and students to the college. · Attended a Cromwell and Districts Promotions meeting. Noted that the swim leg of the triathlon might move to Lowburn and that Light Up Winter was set for 10 July and this was earlier than usual to avoid a clash with the Fine Thyme theatre. · Opened the marching display for The Gate Leisure marchers. Noted that there were ten teams from the lower South Island that attended. · Attended a meeting with the Town and Country Club. · Attended a meeting with Christchurch airport who gave an update on their timeline for a potential airport at Tarras. Noted that a recent public information session was cancelled due to Level 2 restrictions. |
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Moved: Harrison Seconded: Murray That the report be received. |
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Members gave an update on activities and issues since the last meeting. Councillor McKinlay reported on the following: · Attended a Council meeting. Reported on several items from the agenda of that meeting. · Attended the Audit and Risk meeting. Confirmed that Linda Robertson was reappointed as chair of that committee. · Attended a Zoom meeting of Rural and Provincial Mayors. Discussed three waters reform and resource management reform. Councillor Laws reported on the following: · Attended a pre-agenda meeting for Three Waters and Waste. · Attended a Long-term Plan workshop. · Attended a Council meeting · Attended the McNulty House charity auction. · Attended a meeting of the Historic Precinct. Noted that this was the first meeting to be held in McNulty House. · Attended a meeting for Cromwell Community House. Noted that the AGM was set for September and that the Cromwell Community House board had sent a letter to the council regarding renovations in their offices. Mr Dicey reported on the following: · Attended a meeting regarding developments at the accommodation block and had a tour of the facility with Mr Murray. · Reported recently assisting with transport for disabled people to Wanaka. Councillor Gillespie reported on the following: · Attended a Council meeting. Reported on several items from the agenda of that meeting. · Had a radio interview on Radio Central. · Attended the Audit and Risk meeting. · Attended a meeting with Christchurch airport who gave an update on their timeline for a potential airport at Tarras. Mr Buchanan reported on the following: · Attended the marching display for The Gate Leisure marchers. · Reported that he has an appointment to meet with the Bannockburn Domain Committee. Mr Murray reported on the following: · Attended a meeting between the Lake Dunstan Charitable Trust and Mokihi Trust. It was planned to increase the size of the tree nursery. · Attended a meeting of the Lake Dunstan Charitable Trust. Noted that a pot of money had been given by central government as part of Jobs for Nature funding. He commented that the first project was from Deadmans Point to Lowburn. · Attended two meetings of Connect Cromwell. Mentioned their recent projects that included an edible garden in the mall and placing seats in public places. |
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Moved: Dicey Seconded: McKinlay That the report be received. |
Note: Mr Buchanan left the meeting at 3.24 pm.
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To report on items of general interest, receive minutes and updates from key organisations and consider the legacy and current status report updates. |
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Moved: Gillespie Seconded: Murray That the report be received. |
The date of the next scheduled meeting is 20 April 2021.
11 Resolution to Exclude the Public
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Moved: Murray Seconded: Laws That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 3.24 pm
The Meeting closed at 3.30 pm.
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CHAIRPERSON