MINUTES OF A MEETING OF THE Central Otago District Council’s Audit and Risk Committee, HELD IN Ngā Hau e Whā, William Fraser Building, 1 Dunorling Street, Alexandra ON Wednesday, 24 February 2021 AT 9.33 am
PRESENT: Ms L Robertson (Chair), Cr N Gillespie, Cr S Jeffery, Cr N McKinlay
IN ATTENDANCE: Cr T Paterson, S Jacobs (Chief Executive Officer), L Fleck (Executive Manager – People and Culture), L Macdonald (Executive Manager - Corporate Services), J Muir (Executive Manager - Infrastructure Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), G McFarlane (Business Risk and Procurement Manager), K McCulloch (Corporate Accountant), D McKewen (Accountant), E Aucherlonie (Project Manager) and R Williams (Governance Manager)
1 Apologies
Moved: Robertson Seconded: Gillespie That apologies from His Worship the Mayor T Cadogan and Cr T Alley be received and accepted. |
2 Public Forum
There was no public forum.
3 Confirmation of Minutes
Moved: Robertson Seconded: Gillespie That the minutes of the Audit and Risk Committee meeting held on 14 December 2020 be confirmed as a true and correct record. |
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
To present an updated register of council’s policies and strategies. |
Moved: Robertson Seconded: Gillespie That the report be received. |
To update the Committee on the status of the internal audit programme and any outstanding actions for completed internal and external audits. |
Moved: Robertson Seconded: Gillespie That the Audit and Risk Committee receives the report. |
To consider the Risk Management update. |
Moved: Robertson Seconded: Gillespie That the report be received. |
To provide an update on procurement activities at Central Otago District Council. |
Moved: Robertson Seconded: Gillespie That the report be received. |
To consider the financial performance for the period ending 31 December 2020. |
Moved: Robertson Seconded: Gillespie That the report be received. |
To provide information on key health and safety risks and the measures in place to mitigate those risks at the Central Otago District Council. |
Moved: Robertson Seconded: Gillespie That the Committee receives the report. |
The Chair advised that she would be undertaking an evaluation of the performance of the Committee and would seek input from the members, observers and the executive team. A report back would be provided to the June meeting. |
Moved: Robertson Seconded: Gillespie That the report be received. |
It was noted that the June meeting would mark the midpoint of the triennium and that the two observers on the Committee would change from Crs Alley and Paterson to Crs Cooney and Laws. The Chair acknowledged Crs Alley and Paterson’s participation on the Committee. |
Moved: Robertson Seconded: Gillespie That the reports be received. |
To consider the legacy status reports from previous meetings. |
Moved: Robertson Seconded: Gillespie That the report be received. |
The date of the next scheduled meeting is 4 June 2021. Cr Gillespie noted that he would be an apology for that meeting.
10 Resolution to Exclude the Public
Moved: Robertson Seconded: Gillespie That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 10.42 am and the meeting closed at 11.13am.