MINUTES OF A
meeting of the
Maniototo Community
Board
HELD IN THE Ranfurly
Service Centre, 15 Pery Street, Ranfurly
ON Wednesday, 20
January 2021 commencing AT 2.00 pm
PRESENT: Mr R Hazlett (Chair), Mr M Harris (Deputy Chair), Cr S Duncan, Mr D Helm, Ms S Umbers
IN ATTENDANCE: T Cadogan (Mayor), L van der Voort (Acting Chief Executive Officer), L Macdonald (Executive Manager - Corporate Services), J Kasibante (Finance Manager), M Adamson (Policy Advisor), N Aaron (Community Development Officer) and W McEnteer (Governance Support Officer)
1 Apologies
There were no apologies at this meeting.
2 Public Forum
Hilary Allison and Stew Francis (Naseby Vision)
Mr Francis spoke about the water infrastructure that supplies Naseby. He advocated for storage capacity before the treatment plant as well as after it and pointed to items on the market currently that might be useful to retrofit the system. He noted that the storage tanks drained very quickly during the holiday season when there was a surge in population in Naseby. Ms Allison introduced members of Naseby Vision and then spoke to the private plan change for Dark Skies accreditation for Naseby. She introduced Jennie Grimmitt who is working with staff on writing the plan change. Ms Grimmitt introduced herself to the Board and briefly described the next steps in accreditation. The representatives from Naseby Vision then responded to questions from the Board.
Julie Howard (Stakeholder Engagement Manager) and Roy Noble (Project Director) (Transpower - Clutha / Upper Waitaki Project)
Representatives from Transpower gave an update of the Clutha/Upper Waitaki Lines Project. They reported that Transpower had decided against a workers village in Ranfurly and instead was renting accommodation for their workers. They reported that tower strengthening work had begun in the Maniototo and noted the concrete plant in Ranfurly had recently reopened to support this work. They mentioned that the work would be jumping between locations to help mitigate interference in lambing season. They noted that they would be putting up safety measures along the Rail Trail where lines go across the trail. They then took questions from the Board.
3 Condolences
The Chair referred to the deaths of John Hore, Bessie Pearson, Doug O’Neill, Stewart McKnight, Owen Becker and Trevor Mulholland. Members stood and observed a minute’s silence as a mark of respect.
4 Confirmation of Minutes
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Moved: Helm Seconded: Harris That the public minutes of the Maniototo Community Board meeting held on 5 November 2020 be confirmed as a true and correct record. |
5 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
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A report from the Policy Advisor to consider the process for grant applications following the adoption of the 2021-31 Long Term Plan, and to establish a one-off hardship grant had been circulated. |
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Moved: Duncan Seconded: Umbers That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Notes that the Grants Policy 2019 established that grant applications would no longer be accepted as submissions to the long-term plan. C. Notes that transitioning to a fully contestable process may create a one-off funding gap for some groups, potentially causing financial hardship. D. Agrees to establish a temporary hardship fund for the first quarter of the 2021-22 financial year, to be funded from the 2021-22 contestable grants budget. |
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A report from the Executive Manager – Corporate Services to approve the draft budgets for inclusion in Council’s 2021/31 Long-term Plan Consultation Document and supporting documentation had been circulated. |
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Moved: Duncan Seconded: Umbers That the Maniototo Community Board A. Receives the report and accepts the level of significance. B. Adopts the draft 2021/31 Long-term Plan budgets. C. Recommends to Council that the draft 2021/31 Long-term Plan budgets be accepted. |
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A report from the Community Development Officer to consider the results and analysis of the Maniototo Values Survey had been circulated. |
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Moved: Duncan Seconded: Harris That the report be received. |
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A report from the Governance Support Officer to report on items of general interest and receive minutes and updates from key organisations had been circulated. |
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Moved: Umbers Seconded: Helm A. That the report be received. B. That the changes to the 2021 Meeting Schedule be noted. |
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His Worship the Mayor spoke to his report. |
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Moved: Duncan Seconded: Helm That the Maniototo Community Board receives the report. |
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Mr Hazlett reported on the following: · Attended a meeting in Patearoa to discuss the trees by the domain, that grow into the power lines. He reported that the power company are planning to fell half of them. · Attended a meeting of the Ida Valley Water Group. Mentioned that Anna Gillespie spoke at that session and explained about water and wetlands. · Reported discussions about the Ranfurly cemetery. There were a few sinking graves and it is an ongoing problem. · Discussed the recent flooding in the Maniototo and acknowledged the efforts of staff and also of Fulton Hogan. |
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Moved: Hazlett Seconded: Duncan That the report be received. |
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Ms Umbers reported on the following: · Discussed the recent rain event. She noted water in Knox Street, Ranfurly where there is a channel but the water drains elsewhere and maybe a bigger culvert was needed. Reflected that despite the rain there was no water at the domain in Ranfurly. · Reported that the drum for the rubbish at the campervan station was now gone. She noted that a lot of people came by but they have nowhere to dump rubbish. The only bin was at the 4 square café and it was often full to overflowing. · Commented on the cleanliness of the transfer station in Ranfurly. Mr Harris reported on the following: · Discussed the bridge at Kyeburn and reflected on the water going through during the recent floods. Mr Helm reported on the following: · Reflected on the recent flooding in particular around Gimmerburn. · Mentioned that the documents for the amalgamation of Fire and Emergency New Zealand and Rural Fire would be signed in the coming week. He reported that this has been worked out over a four month period and this was the first such amalgamation in the country. Councillor Duncan reported on the following: · Reported a recent trip around the Maniototo with His Worship the Mayor and Civil Defence. Mentioned the evacuation plan for Naseby and making sure that people were aware of the plan. · Reflected on the recent flooding in the Maniototo. · Reflected on Stewart McKnight’s recent funeral. · Mentioned the amalgamation plans for Fire and Emergency New Zealand and Rural Fire. · Mentioned the upcoming Council session next week. · Reported a meeting in the coming weeks with stakeholders to discuss the current shearing industry. |
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Moved: Harris Seconded: Umbers That the report be received. |
The date of the next scheduled meeting is 4 March 2021.
12 Resolution to Exclude the Public
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Moved: Duncan Seconded: Harris That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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The public were excluded at 4.02 pm
The Meeting closed at 4.09 pm.
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CHAIRPERSON