MINUTES OF A
mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell
Service Centre, 42 The Mall, Cromwell
ON Monday, 18 January
2021 COMMENCING AT 2.03 pm
PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T Buchanan, Mr R Dicey, Cr N Gillespie, Cr C Laws, Cr N McKinlay
IN ATTENDANCE: T Cadogan (Mayor), L Macdonald (Executive Manager - Corporate Services), L van der Voort (Executive Manager - Planning and Environment), S Righarts (Chief Advisor), J Kasibante (Finance Manager), G Robinson (Property and Facilities Manager), L Stronach (Property Officer – Statutory), F Somerville (Roading Administration Assistant), M Adamson (Policy Advisor) and W McEnteer (Governance Support Officer)
1 Apologies
There were no apologies for this meeting.
2 Public Forum
Robin Pieper – (Project Manager, Wilding Pines Control Group)
Ms Pieper noted that there were currently less pine trees at higher elevations and that the focus had now turned to finding where the seed was coming from. It was noted that despite there being less trees at the moment, it could easily get away without vigilance. With the assistance of council funding, there would be work done north of Cromwell on land owned by the council. The group was looking to remove trees from around the Collie Club and a few harder to reach areas around the Sugarloaf. Ms Pieper then responded to questions from the Board.
Note: Mr Dicey left the meeting at 2.17 pm.
3 Confirmation of Minutes
Moved: Buchanan Seconded: McKinlay That the public minutes of the Cromwell Community Board meeting held on 9 November 2020 be confirmed as a true and correct record. |
Note: Mr Dicey returned to the meeting at 2.18 pm.
4 Declaration of Interest
Members were reminded of their obligations in respect of declaring any interests. There were no further declarations of interest.
Note: Councillor Gillespie declared an interest in item 21.1.4 as Patron of the Cromwell Bowling Club and did not take part in discussions.
A report from the Policy Advisor to consider the process for grant applications following the adoption of the 2021-31 Long Term Plan, and to establish a one-off hardship grant had been circulated. |
Moved: McKinlay Seconded: Laws That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Notes that the Grants Policy 2019 established that grant applications would no longer be accepted as submissions to the long-term plan. C. Notes that transitioning to a fully contestable process may create a one-off funding gap for some groups, potentially causing financial hardship. D. Agrees to establish a temporary hardship fund for the first quarter of the 2021-22 financial year, to be funded from the agreed Cromwell allocated grant pot for the 2021-31 Long-term Plan. |
A report from the Executive Manager – Corporate Services to approve the draft budgets for inclusion in Council’s 2021/31 Long-term Plan Consultation Document and supporting documentation had been circulated. After discussion it was decided that only the interest generated from the Cromwell reserves should be used to offset rates. |
Moved: McKinlay Seconded: Laws That the Cromwell Community Board A. Receives the report and accepts the level of significance. B. Adopts the draft 2021/31 Long-term Plan budgets. C. Recommends to Council that the draft 2021/31 Long-term Plan budgets be accepted noting that interest from the Cromwell rates reserves be used to subsidise rates. |
A report from the Governance Support Officer to provide updates on ongoing projects and legacy status reports had been circulated. |
Moved: Murray Seconded: Dicey A. That the report be received. B. That the changes to the 2021 Meeting Schedule be noted. |
His Worship the Mayor spoke to his report. |
Moved: Murray Seconded: Buchanan That the Cromwell Community Board receives the report. |
Ms Harrison reported in the following: · Attended a meeting on the Cromwell Masterplan. · Attended the Annual Social and Honours event for Cromwell Volunteer Fire Brigade. Acknowledged the death of David Bolch who had passed away just prior to the event. · Noted that the Goldfields school hall has been named after the previous principle Sharon Booth. Acknowledged the Kaumatua that attended. · Attended a Community of Learning management meeting. · Attended the Elected Members Christmas lunch. · Attended an elderly citizens Christmas lunch hosted by the Lions Club. · Reflected on the break over the Christmas period. |
Moved: Murray Seconded: Dicey That the report be received. |
Mr Murray reported on the following: · Attended the Commerce Commission meeting regarding Aurora · Attended the Guardians of Lake Dunstan AGM · Attended meetings of Connect Cromwell, Cromwell Promotions Group and Highlands. · Attended a meeting of the Lake Dunstan Charitable Trust. Mr Buchanan reported on the following: · Attended a Carrick water scheme meeting. Councillor Gillespie reported on the following: · Attended a number of Hearings Panel meetings. · Attended the 18 November Council meeting and gave an update of the topics discussed. · Attended the 9 December Council meeting and gave an update of the topics discussed. · Gave an update from the last Audit and Risk Committee meeting. Councillor Laws reported on the following · Mentioned the rubbish bins in the historical precinct and mentioned that they are often full to overflowing. · Attended a workshop regarding future used for McNaulty House · Attended the Emergency Control Point Workshop. · Attended the 9 December Council meeting. · Attended a workshop on the Long-term Plan. Mr Dicey reported on the following: · Attended the Commerce Commission meeting regarding Aurora · Inspected the plantings at the sewage ponds. · Attended a seminar regarding the Lake Onslow project. · Met with Kevin O’Neill regarding the accommodation block at Cemetery Road. Councillor McKinlay reported on the following: · Attended the 9 December Council meeting. · Attended a seminar regarding the Lake Onslow project. |
Moved: Murray Seconded: Buchanan That the report be received. |
The date of the next scheduled meeting is 8 March 2021.
11 Resolution to Exclude the Public
Moved: Laws Seconded: Dicey A. That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
B. That Andy Erskine from Cromwell Motor Speedway Incorporated be permitted to remain at this meeting after the public have been excluded to respond to questions from the Board on item 21.1.13. |
The public were excluded at 3.23pm
The Meeting closed at 4.09pm.
...................................................
CHAIRPERSON