MINUTES OF A
mEETING OF THE
Cromwell Community
Board
HELD IN THE Cromwell
Service Centre, 42 The Mall, Cromwell
ON Monday, 18 January
2021 COMMENCING AT 2.03 pm
PRESENT: Ms A Harrison (Chair), Mr W Murray (Deputy Chair), Mr T
Buchanan, Mr R Dicey, Cr N Gillespie, Cr C Laws, Cr N McKinlay
IN
ATTENDANCE: T Cadogan (Mayor), L Macdonald (Executive Manager - Corporate
Services), L van der Voort (Executive Manager - Planning and Environment),
S Righarts (Chief Advisor), J Kasibante (Finance Manager), G Robinson (Property
and Facilities Manager), L Stronach (Property Officer – Statutory), F
Somerville (Roading Administration Assistant), M Adamson (Policy Advisor) and
W McEnteer (Governance Support Officer)
1 Apologies
There were no apologies for this
meeting.
2 Public
Forum
Robin Pieper – (Project Manager, Wilding Pines
Control Group)
Ms Pieper noted that there were currently less pine trees at
higher elevations and that the focus had now turned to finding where the seed
was coming from. It was noted that despite there being less trees at the
moment, it could easily get away without vigilance. With the assistance of
council funding, there would be work done north of Cromwell on land owned by
the council. The group was looking to remove trees from around the Collie Club
and a few harder to reach areas around the Sugarloaf. Ms Pieper then responded
to questions from the Board.
Note: Mr Dicey left the meeting at 2.17 pm.
3 Confirmation
of Minutes
|
Committee
Resolution
Moved: Buchanan
Seconded: McKinlay
That the public minutes of the Cromwell Community Board
meeting held on 9 November 2020 be confirmed as a true and correct record.
Carried
|
Note: Mr Dicey returned to the
meeting at 2.18 pm.
4 Declaration
of Interest
Members were reminded of their obligations in respect of
declaring any interests. There were no further declarations of interest.
5 Reports
for Decisions
|
21.1.2 Application
for easement in favour of Aurora Energy Limited over Sugarloaf Scenic Reserve
|
|
A report from the Property
Officer – Statutory to consider an application for an easement (in
gross) over the Sugarloaf Scenic Reserve, being Lot 16 Deposited
Plan 418764, in favour of Aurora Energy Limited had been circulated.
|
|
Committee Resolution
Moved: Murray
Seconded: McKinlay
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Agrees
to grant an easement (in gross) to Aurora Energy Limited for $1, over Lot 16 Deposited
Plan 418764 (being part of the Sugarloaf Scenic Reserve), to provide for the
upgrading and reinforcement of the existing network, subject to:
· The
applicant meeting all costs associated with preparing and registering the
easement agreement.
· The
Minister of Conservation’s consent.
C. Authorises
the Chief Executive to do all that is necessary to give effect to the
resolution.
Carried
|
|
21.1.3 Application
for easement in favour of Aurora Energy Limited over part Cromwell Golf
Course
|
|
A report from the Property
Officer - Statutory to consider an application for an easement (in gross)
over part of the Cromwell Golf Course, being Section 4 Block XCII Town of
Cromwell, in favour of Aurora Energy Limited had been circulated.
|
|
Committee
Resolution
Moved: McKinlay
Seconded: Murray
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Agrees to
grant an easement (in gross) to Aurora Energy Limited for $1, over Section 4
Block XCII Town of Cromwell (Golf Park Recreation Reserve), to provide for
the supply of power to path lighting, subject to:
· CHP
Developments Limited meeting all costs associated with preparing and
registering the easement agreement.
· The
Minister of Conservation’s consent.
C. Authorises
the Chief Executive to do all that is necessary to give effect to the
resolution.
Carried
|
Note: Councillor Gillespie
declared an interest in item 21.1.4 as Patron of the Cromwell Bowling Club and
did not take part in discussions.
|
21.1.4 Cromwell
Bowling Club Inc - Request for funding to assist with the cost of upgrading
the Bowling Clubrooms
|
|
A report from the Property and
Facilities Officer – Cromwell to consider a request from the Cromwell
Bowling Club for funding from the Club’s Fund Account to assist with
the cost of upgrading the clubrooms had been circulated.
|
|
Committee
Resolution
Moved: Dicey
Seconded: Laws
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Approves
the request for funding from the Cromwell Bowling Club Fund Account to assist
with the cost of upgrading the serving facility in the Clubrooms.
C. Approves
funding amounting to $10,000 from the Cromwell Bowling Club fund be provided
to assist with the cost of upgrading the serving facility, subject to a copy
of the invoice being provided at the conclusion of the project.
Carried
|
Note:
Councillor Laws declared an interest in item 21.1.5 as an employee of Wooing
Tree and did not take part in discussions.
|
21.1.5 Application
for Road Name Approval - unnamed roads in stage one of the Wooing Tree Estate
Development, Cromwell
|
|
A report from the Roading
Administration Assistant to consider a request to name three public roads in
the Wooing Tree Estate development had been circulated.
|
|
Committee
Resolution
Moved: Buchanan
Seconded: Dicey
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Agree
that the roads in
the Wooing Tree Estate development be named Vintage Street, Blondie Drive and
Magnum Drive.
Carried
|
|
21.1.6 Local
Government New Zealand Community Board Conference 2021
|
|
A report from the Governance
Support Officer to consider whether the Board would like to send representatives to the Local Government New Zealand Community
Board conference in Gore, 22 to 24 April 2021 had been circulated.
|
|
Committee
Resolution
Moved: Gillespie
Seconded: Dicey
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Approves
up to two Cromwell Community Board
members’ attendance at the Local Government New Zealand Community Board
conference in Gore, 22 to 24 April 2021.
C. Nominates
Cheryl Laws and Werner Murray to attend.
Carried
|
|
21.1.7 Grants
Programme 2021-22
|
|
A report from
the Policy Advisor to consider the process for grant applications following
the adoption of the 2021-31 Long Term Plan, and to establish a one-off
hardship grant had been circulated.
|
|
Committee Resolution
Moved: McKinlay
Seconded: Laws
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Notes
that the Grants Policy 2019 established that grant applications would no
longer be accepted as submissions to the long-term plan.
C. Notes
that transitioning to a fully contestable process may create a one-off
funding gap for some groups, potentially causing financial hardship.
D. Agrees
to establish a temporary hardship fund for the first quarter of the 2021-22
financial year, to be funded from the agreed Cromwell allocated grant pot for
the 2021-31 Long-term Plan.
Carried
|
|
21.1.8 Draft
2021/31 Long-term Plan Community Board Budgets
|
|
A report from the Executive
Manager – Corporate Services to approve the draft budgets for inclusion
in Council’s 2021/31 Long-term Plan Consultation Document and
supporting documentation had been circulated.
After discussion it was decided
that only the interest generated from the Cromwell reserves should be used to
offset rates.
|
|
Committee
Resolution
Moved: McKinlay
Seconded: Laws
That the Cromwell Community Board
A. Receives
the report and accepts the level of significance.
B. Adopts
the draft 2021/31 Long-term Plan budgets.
C. Recommends
to Council that the draft 2021/31 Long-term Plan budgets be accepted
noting that interest from the Cromwell rates reserves be used to
subsidise rates.
Carried
|
6 Reports
for Information
|
21.1.9 Governance
Report
|
|
A report from the Governance
Support Officer to provide updates on ongoing projects and legacy status
reports had been circulated.
|
|
Committee
Resolution
Moved: Murray
Seconded: Dicey
A. That the report be received.
B. That the changes to the 2021 Meeting
Schedule be noted.
Carried
|
7 Mayor’s
Report
|
21.1.10 Mayor's
Report
His
Worship the Mayor spoke to his report.
|
|
Committee
Resolution
Moved: Murray
Seconded: Buchanan
That the Cromwell Community Board receives the report.
Carried
|
8 Chair's
Report
|
21.1.11 Chair's
Report
|
|
Ms Harrison reported in
the following:
·
Attended a meeting on the Cromwell Masterplan.
·
Attended the Annual Social and Honours event for Cromwell
Volunteer Fire Brigade. Acknowledged the death of David Bolch who had passed
away just prior to the event.
·
Noted that the Goldfields school hall has been named after the
previous principle Sharon Booth. Acknowledged the Kaumatua that attended.
·
Attended a Community of Learning management meeting.
·
Attended the Elected Members Christmas lunch.
·
Attended an elderly citizens Christmas lunch hosted by the
Lions Club.
·
Reflected on the break over the Christmas period.
|
|
Committee
Resolution
Moved: Murray
Seconded: Dicey
That the report be received.
Carried
|
9 Members'
Reports
|
21.1.12 Members' Reports
|
|
Mr Murray reported on the
following:
·
Attended the Commerce Commission meeting regarding Aurora
·
Attended the Guardians of Lake Dunstan AGM
·
Attended meetings of Connect Cromwell, Cromwell Promotions
Group and Highlands.
·
Attended a meeting of the Lake Dunstan Charitable Trust.
Mr Buchanan reported on
the following:
·
Attended a Carrick water scheme meeting.
Councillor Gillespie
reported on the following:
·
Attended a number of Hearings Panel meetings.
·
Attended the 18 November Council meeting and gave an update of
the topics discussed.
·
Attended the 9 December Council meeting and gave an update of
the topics discussed.
·
Gave an update from the last Audit and Risk Committee meeting.
Councillor Laws reported
on the following
·
Mentioned the rubbish bins in the historical precinct and
mentioned that they are often full to overflowing.
·
Attended a workshop regarding future used for McNaulty House
·
Attended the Emergency Control Point Workshop.
·
Attended the 9 December Council meeting.
·
Attended a workshop on the Long-term Plan.
Mr Dicey reported on the
following:
·
Attended the Commerce Commission meeting regarding Aurora
·
Inspected the plantings at the sewage ponds.
·
Attended a seminar regarding the Lake Onslow project.
·
Met with Kevin O’Neill regarding the accommodation block
at Cemetery Road.
Councillor McKinlay
reported on the following:
·
Attended the 9 December Council meeting.
·
Attended a seminar regarding the Lake Onslow project.
|
|
Committee
Resolution
Moved: Murray
Seconded: Buchanan
That the report be received.
Carried
|
10 Date
of The Next Meeting
The date of the next scheduled meeting is 8
March 2021.
11 Resolution
to Exclude the Public
|
Committee
Resolution
Moved: Laws
Seconded: Dicey
A. That the
public be excluded from the following parts of the proceedings of this
meeting.
The general subject matter of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48 of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution are as follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
Confirmation of Confidential Minutes of Ordinary
Board Meeting
|
To protect the privacy of natural persons.
The premature disclosure of the financial
information would detrimentally affect the Council’s position in the
negotiations.
The
premature disclosure of the financial information would detrimentally
affect the Council’s position in the negotiations.
It includes financial details
submitted by another party. If the
financial details were made public prior to the proposed actions being
completed, it would prejudice that party’s position.
The premature disclosure of the financial information
would detrimentally affect the Council’s position in the
negotiations.
|
The withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons (s 7(2)(a)).
To carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations) (s 7(2)(i)).
To carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations) (s 7(2)(i)).
The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information. (s 7(2)(b)(ii))
To carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations) (s
7(2)(i)).
|
|
21.1.13 - Central Speedway Club
Cromwell Incorporated
|
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
|
21.1.14 - Confidential Governance
Report
|
s7(2)(i) - the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting would be likely to result in the
disclosure of information for which good reason for withholding would exist
under section 6 or section 7
|
B. That Andy
Erskine from Cromwell Motor Speedway Incorporated be permitted to
remain at this meeting after the public have been excluded to respond to
questions from the Board on item 21.1.13.
Carried
|
The public were excluded at 3.23pm
The Meeting closed at 4.09pm.
...................................................
CHAIRPERSON